Community IT Innovators Webinar Series

Cloud File Sharing for Nonprofits

January 30, 2014

presented by…
Johan Hammerstr...
Webinar Tips
• Ask questions

Post questions via chat

• Interact

Respond to polls during webinar

• Focus

Avoid multita...
About Community IT
Community IT Innovators partners with nonprofits to help them solve
their strategic & day-to-day IT cha...
About the Presenters
Johan Hammerstrom
Chief Operating Officer
jhammerstrom@communityit.com
@hammerstromj

Matthew Eshlema...
Agenda
I.

The Problem

II. A Crowd of Solutions
III. General Requirements

IV. Best Options
What goes to the cloud?
• Email

• CRM

• Accounting • Blast Emails
• Fundraising • Phones
But not… Files
But not… Files

Why not?
When we say “files”, we mean…
• Word documents

• Excel spreadsheets
• PowerPoint presentations

• Publications
• Image an...
“Office is a Lock…
…and the extent to which people decide they
need or don’t need Office drives a lot of other

behavior.
...
Microsoft
Ecosystem
Cloud-based
Solution
Cloud solutions tend to be…
• Easy to use remotely
• Platform independent

• Strong mobile presence
Microsoft
Ecosystem

Cloud-based
Solution
File Sharing in the Cloud
There is no ideal solution
• Office documents are still necessary
• Cloud will never work quite like the
Windows-based fil...
Digital
Asset
Management

File Storage
and Sharing

Dedicated
Solutions

Embedded
Workflow
Solutions
Digital
Asset
Management

File Storage
and Sharing

Dedicated
Solutions

Embedded
Workflow
Solutions
Files Sharing & Storage needs…
• Easy to use locally & remotely
• Platform Independent
• Strong mobile presence

• Strong ...
Three Frontrunners
Cloud
Ecosystem
Integration

Security &
Centralized
Management

Enterprise
Ready

Strong in
Mobile

Platform
Independent

...
• 100 GB
• $10

• Unlimited
• $15

• 10 GB
• Free

• 100 GB
• $5

• 1000 GB
• $15

Enterprise

Business

Pro

Base
• 2 GB
...
• Pros
– Built for the average consumer
– Strong user adoption and brand recognition
– Simple Interface
– Rock solid synci...
• Cons
– Limited centralized management
– Security concerns
– Not built for the Enterprise
(Bundle with NCryptedCloud for ...
• Pros
– Centralized Management and Admin
– Relatively easy to use
– Built for Enterprise
– Dedicated hosting environment
...
• Cons
– Lower brand recognition and market share
– Difficult and competitive space
• Pros
– Free with Office 365
• (25 GB personal, 100GB / site)

– Integrates with Windows and Office
– Strong Centralized ...
• Cons
– Complicated set up and administration
– Heavily platform dependent
– Poor mobile support
– Weak integration outsi...
Will it matter?
What could happen?
1. Microsoft takes over
• PRO
– Control their own destiny…because of Office

– Migrating file storage is mostly frictionless…
• Except for contrac...
What could happen?
1. Microsoft takes over

2. Files and file tasks go to other systems
Digital
Asset
Management

File Storage
and Sharing

Dedicated
Solutions

Embedded
Workflow
Solutions
What could happen?
1. Microsoft takes over

2. Files and file tasks go to other systems

3. “Long tail” of boutique soluti...
Many solutions for many needs
?
Upcoming Webinar
February 27
12:30-2 PM

Systematic Approach to IT Budgeting

Donny Shimamoto
Intraprise TechKnowlogies, L...
Next Steps
•

Connect with us

•

Provide feedback
Short survey after you exit the webinar. Be sure to

include any questi...
Community IT Innovators - Cloud File Sharing for Nonprofits 013014
Community IT Innovators - Cloud File Sharing for Nonprofits 013014
Community IT Innovators - Cloud File Sharing for Nonprofits 013014
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Community IT Innovators - Cloud File Sharing for Nonprofits 013014

  1. 1. Community IT Innovators Webinar Series Cloud File Sharing for Nonprofits January 30, 2014 presented by… Johan Hammerstrom Matthew Eshleman
  2. 2. Webinar Tips • Ask questions Post questions via chat • Interact Respond to polls during webinar • Focus Avoid multitasking. You may just miss the best part of the presentation • Webinar Powerpoint & Recording Powerpoint and recording links will be shared after the webinar
  3. 3. About Community IT Community IT Innovators partners with nonprofits to help them solve their strategic & day-to-day IT challenges. Strategic Proactive approach so you can make IT decisions that support your mission and grow with you Collaborative Team of over 40 staff who empower you to make informed IT choices Invested We are committed to supporting your mission, and take care of your IT network as if it were our own Nonprofit focus Worked with over 900 nonprofits since 1993
  4. 4. About the Presenters Johan Hammerstrom Chief Operating Officer jhammerstrom@communityit.com @hammerstromj Matthew Eshleman Chief Technical Officer meshleman@communityit.com @meshleman
  5. 5. Agenda I. The Problem II. A Crowd of Solutions III. General Requirements IV. Best Options
  6. 6. What goes to the cloud? • Email • CRM • Accounting • Blast Emails • Fundraising • Phones
  7. 7. But not… Files
  8. 8. But not… Files Why not?
  9. 9. When we say “files”, we mean… • Word documents • Excel spreadsheets • PowerPoint presentations • Publications • Image and Video editing
  10. 10. “Office is a Lock… …and the extent to which people decide they need or don’t need Office drives a lot of other behavior. There is a big question around the future of Microsoft Office and the future of the underlying tasks that are being done by Microsoft Office.” Benedict Evans, @cubedfm ep 14
  11. 11. Microsoft Ecosystem
  12. 12. Cloud-based Solution
  13. 13. Cloud solutions tend to be… • Easy to use remotely • Platform independent • Strong mobile presence
  14. 14. Microsoft Ecosystem Cloud-based Solution
  15. 15. File Sharing in the Cloud
  16. 16. There is no ideal solution • Office documents are still necessary • Cloud will never work quite like the Windows-based file server • Hybrid solutions are limited…
  17. 17. Digital Asset Management File Storage and Sharing Dedicated Solutions Embedded Workflow Solutions
  18. 18. Digital Asset Management File Storage and Sharing Dedicated Solutions Embedded Workflow Solutions
  19. 19. Files Sharing & Storage needs… • Easy to use locally & remotely • Platform Independent • Strong mobile presence • Strong ecosystem integration • Easy to collaborate…in real time? • Price
  20. 20. Three Frontrunners
  21. 21. Cloud Ecosystem Integration Security & Centralized Management Enterprise Ready Strong in Mobile Platform Independent Ease of Use
  22. 22. • 100 GB • $10 • Unlimited • $15 • 10 GB • Free • 100 GB • $5 • 1000 GB • $15 Enterprise Business Pro Base • 2 GB • Free 10 GB + 500 MB per user, $0.20/GB 100 GB limit per site collection 25 GB per user for OneDrive • Unlimited • $35
  23. 23. • Pros – Built for the average consumer – Strong user adoption and brand recognition – Simple Interface – Rock solid syncing functionality
  24. 24. • Cons – Limited centralized management – Security concerns – Not built for the Enterprise (Bundle with NCryptedCloud for better security) – AWS hosted
  25. 25. • Pros – Centralized Management and Admin – Relatively easy to use – Built for Enterprise – Dedicated hosting environment – Integrates with SharePoint
  26. 26. • Cons – Lower brand recognition and market share – Difficult and competitive space
  27. 27. • Pros – Free with Office 365 • (25 GB personal, 100GB / site) – Integrates with Windows and Office – Strong Centralized Administration – Built for Enterprise
  28. 28. • Cons – Complicated set up and administration – Heavily platform dependent – Poor mobile support – Weak integration outside Microsoft (This is starting to change)
  29. 29. Will it matter?
  30. 30. What could happen? 1. Microsoft takes over
  31. 31. • PRO – Control their own destiny…because of Office – Migrating file storage is mostly frictionless… • Except for contract term • Except for user training
  32. 32. What could happen? 1. Microsoft takes over 2. Files and file tasks go to other systems
  33. 33. Digital Asset Management File Storage and Sharing Dedicated Solutions Embedded Workflow Solutions
  34. 34. What could happen? 1. Microsoft takes over 2. Files and file tasks go to other systems 3. “Long tail” of boutique solutions
  35. 35. Many solutions for many needs
  36. 36. ?
  37. 37. Upcoming Webinar February 27 12:30-2 PM Systematic Approach to IT Budgeting Donny Shimamoto Intraprise TechKnowlogies, LLC
  38. 38. Next Steps • Connect with us • Provide feedback Short survey after you exit the webinar. Be sure to include any questions that were not answered. • Missed anything? Link to slides & recording will be emailed to you.

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