Social Document management with IBM Connections - Do I use CCM, community files or shared personal file?

1. Social Document management with IBM Connections "Do I use CCM, community files or shared personal files?"

2. Independent Business Consultant specializing in Social Business, Collaboration & Document Management • @FemkeGoedhart • https://nl.linkedin.com/in/femkegoedhart • http://femkegoedhart.com Femke Goedhart

3. Age of Collaboration Age of ContextAge of Data 1975-2001 2001-20151960-1975

4. Data ERP Database Documents File shares Document libraries Mail… Connections Collaboration & Social Enterprise systems Age of Collaboration Age of ContextAge of Data 1975-2001 2001-20151960-1975

5. File management

6. We have a lot of files…..

7. At the dawn of the ‘Age of Collaboration’… Codification Personalization Customized Innovative Tacit Dynamic Standard Mature Explicit Static Harvard Business Review

8. We looked at knowledge management… Codification Personalization Customized Innovative Tacit Dynamic Standard Mature Explicit Static Harvard Business Review

9. … and its functions Codification Personalization Versioning Process Management Audit & review cycles Meta data & Document types Checkin-Checkout Folders Collaboration Recommendations Commenting & discussion Coauthoring Tagging Sharing

10. We wanted everything to fit… Codification Personalization Manuals Letters Project plans Innovation plans Correspondence Contracts Ideas … ESNECM

11. But the reality… Codification Personalization Mail & Network Share swamp… ESNECM

12. Capture Manage Store Preserve Deliver

13. Document Centric Infrastructure and Centralized Ad-hoc Collaboration Metadata oriented Inside the firewall People Centric Open and collaborative Community oriented Content in context... user tags & ratings Inside and outside the firewall Traditional ECM Social Content Management Source IBM It’s all still about catching & reusing knowledge

14. …. is a set of strategies, methods and tools to manage content

15. The evolution… Codification Personalization

16. The evolution… Codification Personalization

17. The evolution… Versioning Process Management Checkin/Checkout Audit & Review Collaboration Recommendations liking Coauthoring Discussion & Commenting Tagging Codification Personalization Folders Meta data

18. From islands to eco system…. Codification Personalization

19. The eco system… Codification Personalization Business applications Mail, shared drives, dropbox, box.com Enterprise Content management systems Enterprise Social Networks

20. The mobile revolution….

21. Connectedworld

22. Codification Personalization Big scary world or land of opportunity?

23. So where does IBM Connections fit in?

24. IBM Connections… Codification Personalization Personal Files Community Files CCM Libraries +

25. IBM Connections… Codification Personalization Personal Files Community Files CCM Libraries Third party integration: - Sharepoint - Box.com - Google Drive - … FileNet Linked Libraries +

26. Version management Social recommendations Tagging Discussion Sharing Pinning Co-authoring

27. New layout (Cloud first)

28. Considerations for document management Ownership & Sharing Checkin/checkout Versioning Indexing / Searching / Findability Editing / Co-authoring Mobile access Offline Sync Folders …

29. Ownership & sharing Who can edit? Who can share?

30. CCM / Community file Personal file

31. CCM Library

32. Checkin/Checkout Lock? Checkin?

33. CCM Libraries Files

34. Versioning Drafts

35. Automatic versioning

36. CCM Libraries – Draft review Files

37. Indexing / Searching / Findability Tagging

38. Mobile Access Mobile apps

39. Editing Co-authoring IBM Docs Dektop Integration Mobile Editor

40. Editing & Co-authoring • Microsoft Office Integration • Desktop Connector • Integration in Notes/Outlook • Mobile Editor

41. Offline sync Anytime / Anywhere

42. Folders Shared folders Nested folders

43. Folder Sharing Personal folder CCM / Community folder

44. Or? Personal folder CCM folderCommunity folder

45. 0 100.000 200.000 300.000 400.000 500.000 600.000 700.000 mid 2012 end 2012 mid 2013 end 2013 mid 2014 end 2014 mid 2015 Introduction of CCM…. Files CCM

46. Nested folders in cloud...?

47. What else?

48. Integration with other document systems • Box.com • Sharepoint • FileNet • Google Drive • Egnyte • …..

49. So what about blogs, wikis, activities and forums? Codification Personalization + Personal Files Community Files CCM Libraries

50. Forums, Wiki, Blog & Activity attachments

51. Where? Files indexed? Files Yes Community files Yes Activities No CCM Yes Wikis Yes Forums / Blogs No Searching for files in Connections? Source: http://www-01.ibm.com/support/knowledgecenter/SSYGQH_5.0.0/admin/admin/t_admin_search_config_search_attachments.dita?lang=en

52. Still… Capturing knowledge always trumps loosing it

53. Questions? @FemkeGoedhart https://nl.linkedin.com/in/femkegoedhart http://femkegoedhart.com

Social Document management with IBM Connections - Do I use CCM, community files or shared personal file?

You are reading a preview.

Check these out next

Social Document management with IBM Connections - Do I use CCM, community files or shared personal file?

More Related Content

Slideshows for you (20)

Similar to Social Document management with IBM Connections - Do I use CCM, community files or shared personal file? (20)

More from Femke Goedhart (20)

Recently uploaded (20)