1. Ana Cardenas
19919 Longhurst Hills Ln Cypress TX 77429− 713-591-8151 – annagaby87@hotmail.com
Summary Searchingto obtain a permanent administrative position where my abilities and skills can
be fully utilized. I have the abilityto workindependently to achieve program goals. I am
focused, v ersatile, dependable, multi-taskoriented, flexible, positive, emotionally stable,
able to adapt effectively to challengingandemergency situations. I have developed
skills in prioritizing, organization, multi-tasking, problem solving, time management, and
adaptive communicationskills.Experience Coordination Assistant
EdifNDE, Houston, TX
November 2014 – Present
Responsible for control of client information, workorders, job related documents,
contracts, and scheduling.
Responsible for control of employee timesheets and job reports that record activityand
prov ide the basis for inv oicingand payroll.
Generating client data, solvingtheir day-to-day queries, andansweringemails, and
other customer-related interactions.
Acting liaison between accountingteam andoperations team to resolv e issues with
payroll, billing, timesheets, etc.
Communicate with field employees, as required, to assign work, prov ide support, andto
obtain paperworkon a timely basis for rev iew, filing, and distribution to accountingand
clients.
Contact vendors to checkon job start status and organize schedules / schedule
changes.
Record and track, alert parties and send reminders.
Proofing and organizingclient serv ice orders and followingupfor budget extensions
based upon weekly statuses andfollow-upcalls with vendors and inspectors.
Assist with generatingquotes andfollowingup withvendors andclients for missing
information.
Organize, convert, anddistribute reports to clients as necessary and assist with budget
extensions.
Compile weekly project status updates for coordinators and flagNCR’s / quality
concerns for follow up if necessary.
Schedule meetings, PPM’s, anddistribute compile / distribute meetingminutes and
action items.
Trackand record inspector locations, availability, andproject status.
Identify, compile, and file project documents and create workbooks / WBRS order entries
for distribution to field personnel.
Assist coordinators in the inv estigation andresolution ofquality concerns.
Respond to misc. client requests that inv olve investigations into records, and follow ups
with v arious internal teams.
Prov ide project specific status updates to coordinators and/or clients and offer
assistance in miscellaneous/ad-hoc customer service requirements.
Prov ide support to inspectors in the distributionofclient and industry specifications, tally
books, tools, and misc. items needed to do their job effectiv ely.
Assist in the schedulingoftrav el andlodgingfor coordinators and inspection personnel.
Trackdown, compile, and proofcritical project documents for serv er storage to fulfil
client MSArequirements.

2. [Your Name]
[Street Address, City, ST ZIP Code] [phone] [e-mail]
Audit inv oices, timesheets, and inspection reports.
Analyze business processes to create best practice initiatives to improv eefficiency
Analyze data to developreportingfor client purposes.
Maintainfiles for reports, client information, contracts, workorders, specifications, client
documents, etc.
Prov ide clerical andadministrative support to managementas requested
Will workclosely with associates, gain experiencein all aspects ofthe business and
become an essential member of a company.
Assist coordinators, HR personnel, and trainers in the schedulingofinspector testingand
certification.
Administrative Assistant
EmbarkServ ices, Houston, TX
March 2014 – November 2014
Answers all incoming calls and refer bid inquiries to appropriate department.
Receiv es all daily mail and distributes accordingly.
Complies within company operatingguidelines and procedures.
Prov ides customer service, monitors bid requests, anddrafts maintenance contracts.
Maintains proposal records andmanages all approvedcontracts and workorders.
Distributes daily crew schedules to president andpropertymanagers.
Enters timesheets and processes payroll on a biweekly basis.
Knowledge on Timberline andCitrix Xen-AppSoftware.
Enters and processes all new hires.
Processes A/P inv oices.
Issues purchase orders.
Prepares inv oices andbillingstatements; processes all A/R payments.
Prepares all inner company invoices for accountingdepartment.
Prepares quarterly safety summaries for all departments.
Creates weekly safety tailgate meetingoutlines for all employees.
Tracks all safety behavioral assessments for all crews.
Updates employee’s safety incentive programs.
Completes all incident report paperworkwithin 24 hours.
Maintains all safety v iolation records.
Maintains all trainingmaterial andfiles for safety compliance.
Project Coordination
alliantgroup LP, Houston, TX
October 2013 – March 2014
Responsible for prov idingassistance to the implementation team, support objectives,
maintain team organization and efficiency.
Managingall project milestones and deadlines in support ofthe project team.

3. [Your Name]
[Street Address, City, ST ZIP Code] [phone] [e-mail]
Manage projects, records, reports and other materials that may be confidential or
technical in nature.
Organizing, draftingand formattingall client files and outgoingreports.
Assisting with ov erall administrative duties andchallenges.
Prov ide eachclient with exceptional serv ice throughoutthe studyprocess.
Arranged appropriate travel, visas, agendas, necessary contacts and country
information.
Collaborated with other administrative team members, humanresources and the
finance departmenton special projects and events.
Arranging correspondence, backfillingand other office duties.
Created and maintained computer- and paper-basedfilingand organization systems
for records, reports and documents.
Approv ed travel expenses andreimbursementrequests.
Adoption Prep Specialist III
Department ofFamily and Protective Services, Corpus Christi, TX
March 2010 – August 2013
Extensive trainingin areas such as: Child Dev elopment, substance abuse, Family
Violence, Trauma and Conflict Resolution.
Prov idedtime limited in-home serv ices to meet the specific needs of clients by
identifyingproblem areas.
Dev elopingtreatment plans, and usingappropriate andnecessary resources to minimize
risk and provide for safety ofthe child.
Maintains contactwithparents andchildren throughhome v isits in order to achieve
treatment goals.
Extensive case research, pullingdata from warehouse reports to develop plans of
serv ice and child social, environmental anddevelopmental history.
Prepared court documents such as; affidavits, court reports and adoption reports.
Knowledge ofagency policies and procedures.
Experienced in "on call"on a rotatingbasis and workirregular hours.
Education B.A: Political Science and Criminal Justice
Texas A&M University, Corpus Christi, TX
December 2009
Minor in Criminal Justice
Highlights Bilingual
Strongproblem solv er
Microsoft Office proficiency
Articulate and well-spoken
Time management
Trav el administration
Flexible

4. [Your Name]
[Street Address, City, ST ZIP Code] [phone] [e-mail]
Self-starter
Excel spreadsheets
Scheduling
Meticulous attention to detail
References References are av ailable on request.