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Acknowledgments ,[object Object],[object Object],[object Object]
STUDY FOR THE IMPLEMENTATION OF  A COMPUTERIZED FACILITY MANAGEMENT SYSTEM  FOR THE MUSEUM OF THE HUDSON HIGHLANDS Part One: Facility Management, Information Technology & CAFM   Part Two: Presentation of the Museum of the Hudson Highlands   Part Three: Computer-Aided Management for the Museum of the Hudson Highlands
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Facilities Managers Activities and Responsibilities ,[object Object],[object Object]
Facilities Managers Job Complexity FACILITIES MANAGERS BUSINESS & ORGANIZATION  BEHAVIOUR BUILDING SPACE  & PEOPLES MGMT BUILDING TECHNOLOGY  & TELECOMMUNICATION FINANCES & BUDGETING PROPERTY PORTFOLIO  AND LEASING ISSUES FINANCES AND AUDITING PLANNING AND BUDGETING ACCOUNTING FINANCE STRATEGY AND TACTICS PEOPLE SKILLS OUTSOURCING AND MARKETING BUILDING SERVICES SECURITY ISUES SAFETY AND HEALTH ISSUES, SPACE MANAGEMENT, RENOVATION, RELOCATION, OUTSOURCING, LEASING, DISPOSAL, FURNITURE AND EQUIPMENT MGMT, BUILDING FABRICS MAINTENANCE, INTERIOR DESIGN BUSINESS STRATEGY ORGANIZATIONBEHAVIOUR FACILITIES STRATEGIC AND TACTICAL PLANNING CORPORATE POLICIES AND PROCEDURES ENVIRONMENTAL REGULATIONS ERGONOMIC ISSUES PROJECT MGMT BUILDING  DESIGN INTERIOR DECORATION CONSTRUCTION PROJECT TELECOMMUNICATION INFORMATION TECHNOLOGY COMMUNICATION HUMAN RECOURCES CUSTOMMER SERVICES OSHA REGULATION
Increasing Role of FM s in an Organization (US)
FMs role slightly differ in the US and in Japan ,[object Object],[object Object],[object Object],IFMA of the US definition Japan's JFMA's definition
Since 1997,  Japanese candidates for professional FM certification (which is valid only for five years) have to take an exam on the following subjects: About Facility Management in Japan (1) The additional requirement for certification holders  is to attend, during  the validation period,  professional seminars  organized by JFMA ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Facility Management in Japan (2) The 1997 JFMA Conference in Hong Kong introduced computer-aided techniques for FM’s training, focusing on the decision making process, not on space management.  INPUTS FOR DECISION MAKING SIMULATION PROCESSOR CAFM  APPLIC. PERSONNEL DATABASE FINANCIAL DATABASE MARKETINGDATABASE
Development of the Information Systems(1) ,[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],Development of the Information Systems(2) ,[object Object]
Business Architecture   Business distinguishes four levels of management; each can use a specific type of  IS that corresponds to a particular level of the organization.  ,[object Object],[object Object],[object Object],[object Object],IV. PERATIONAL LEVEL III.KNOWLEDGE LEVEL II. MANAGEMENT LEVEL I. STRATEGIC LEVEL SENIOR MANAGERS MIDDLE MANAGERS KNOWLEDGE AND DATA WORKERS OPERATION MANAGERS V. USED AT ALL LEVELS: INFORMATION TECHNOLOGY, INFORMATION SYSTEMS, TELECOMMUNICATION TECHNOLOGY, COLLECTIBLE DATA, AND INFORMATION
Elements  of Modern  Business Systems Introduction of the Internet, Intranet, and Extranet in the last decade have enabled the flow of data and information throughout the enterprise sectors as never before, and initiated the growth of e-business, e-commerce, and business-to-business (b-2-b) commerce and recently e-trade.  Core business systems ,[object Object],[object Object],[object Object]
What is the Intranet? ,[object Object],[object Object],The Internet Public Network  INTRANET SERVER TCP/IP + http://www.
What is the Extranet? ,[object Object],CORPORATE
Threats and Challenges for CEOs in the IS ,[object Object],[object Object],[object Object],[object Object],[object Object]
How CAFM Software is Used
CAFM Categories on the Market ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
CAFM Development   6. VISUAL INFRASTRUCTURE MGMT  ENVIRONMENTS WITH DISINTERMEDIATION  AND CONSUMER INTEGRATION (LATE 1990s) 3. LAN BASED CAFM AND INDEPENDENT (BUT RELATED)  AUTOMATED MANAGEMENT APPLICATIONS (1980) 4. ENTERPRISE BASED COMPUTER  INTEGRATED FM (CIFM LATE 1980s) 5. FM CYBERSPACE WITH WWW  INTER-ORGANIZATION CONNECTIVITY (1990s) 7. VIRTUAL FACILITY LIFE CYCLE MANAGEMENT,  E-FM & E-SPACE (2000s) 2. FACILITIES AND OFFICE WORK AUTOMATION SYSTEM (LIMITED CAFM BEGINS, 1970) FACILITY AND ACCOUNTING AUTOMATION  MANAGEMENT (NON-INTEGRATED SYSTEMS) CAFM STARTED  IN 1960’s
CAFM Vendors   ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The Museum of the Hudson Highlands ,[object Object],[object Object],[object Object]
The Boulevard Facility of the Museum of the HH ,[object Object],[object Object]
The MHH Organization Chart
The MHH Management Problems (1) ,[object Object],[object Object],[object Object]
The MHH Management Problems (2) ,[object Object],[object Object],[object Object],[object Object],Most of the Museum’s space is an open space of 177 acres and the Museum has only one full-time maintenance employee. Because of that, there is no need for the space management and tracking maintenance work..
CAFM Solution for the MHH ,[object Object],[object Object],[object Object],[object Object]
CEO Optimum Setting ii software ,[object Object],[object Object]
ADLIB Information System, Inc., ,[object Object],[object Object]
PastPerfect Museum Software 3.0 The software is an integrated relational database in collection management and includes every aspect of collection and membership management.  PastPerfect  software has the endorsement of the American Association for State and Local History as exemplary software for museums and historical societies.
The Future Impact of Information Technology on Facilities Management (1) ,[object Object],[object Object],[object Object]
The Future Impact of Information Technology on Facilities Management (2) ,[object Object],[object Object]
The Future Impact of Information Technology on Facilities Management (3) ,[object Object]
[object Object],[object Object],The Future Impact of Information Technology on Facilities Management (4)
THANK YOU  FOR YOUR ATTENTION

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Computerized Facilities Management Systems

  • 1.  
  • 2.
  • 3. STUDY FOR THE IMPLEMENTATION OF A COMPUTERIZED FACILITY MANAGEMENT SYSTEM FOR THE MUSEUM OF THE HUDSON HIGHLANDS Part One: Facility Management, Information Technology & CAFM Part Two: Presentation of the Museum of the Hudson Highlands Part Three: Computer-Aided Management for the Museum of the Hudson Highlands
  • 4.
  • 5. Facilities Managers Job Complexity FACILITIES MANAGERS BUSINESS & ORGANIZATION BEHAVIOUR BUILDING SPACE & PEOPLES MGMT BUILDING TECHNOLOGY & TELECOMMUNICATION FINANCES & BUDGETING PROPERTY PORTFOLIO AND LEASING ISSUES FINANCES AND AUDITING PLANNING AND BUDGETING ACCOUNTING FINANCE STRATEGY AND TACTICS PEOPLE SKILLS OUTSOURCING AND MARKETING BUILDING SERVICES SECURITY ISUES SAFETY AND HEALTH ISSUES, SPACE MANAGEMENT, RENOVATION, RELOCATION, OUTSOURCING, LEASING, DISPOSAL, FURNITURE AND EQUIPMENT MGMT, BUILDING FABRICS MAINTENANCE, INTERIOR DESIGN BUSINESS STRATEGY ORGANIZATIONBEHAVIOUR FACILITIES STRATEGIC AND TACTICAL PLANNING CORPORATE POLICIES AND PROCEDURES ENVIRONMENTAL REGULATIONS ERGONOMIC ISSUES PROJECT MGMT BUILDING DESIGN INTERIOR DECORATION CONSTRUCTION PROJECT TELECOMMUNICATION INFORMATION TECHNOLOGY COMMUNICATION HUMAN RECOURCES CUSTOMMER SERVICES OSHA REGULATION
  • 6. Increasing Role of FM s in an Organization (US)
  • 7.
  • 8.
  • 9. Facility Management in Japan (2) The 1997 JFMA Conference in Hong Kong introduced computer-aided techniques for FM’s training, focusing on the decision making process, not on space management. INPUTS FOR DECISION MAKING SIMULATION PROCESSOR CAFM APPLIC. PERSONNEL DATABASE FINANCIAL DATABASE MARKETINGDATABASE
  • 10.
  • 11.
  • 12.
  • 13.
  • 14.
  • 15.
  • 16.
  • 17. How CAFM Software is Used
  • 18.
  • 19. CAFM Development 6. VISUAL INFRASTRUCTURE MGMT ENVIRONMENTS WITH DISINTERMEDIATION AND CONSUMER INTEGRATION (LATE 1990s) 3. LAN BASED CAFM AND INDEPENDENT (BUT RELATED) AUTOMATED MANAGEMENT APPLICATIONS (1980) 4. ENTERPRISE BASED COMPUTER INTEGRATED FM (CIFM LATE 1980s) 5. FM CYBERSPACE WITH WWW INTER-ORGANIZATION CONNECTIVITY (1990s) 7. VIRTUAL FACILITY LIFE CYCLE MANAGEMENT, E-FM & E-SPACE (2000s) 2. FACILITIES AND OFFICE WORK AUTOMATION SYSTEM (LIMITED CAFM BEGINS, 1970) FACILITY AND ACCOUNTING AUTOMATION MANAGEMENT (NON-INTEGRATED SYSTEMS) CAFM STARTED IN 1960’s
  • 20.
  • 21.
  • 22.
  • 24.
  • 25.
  • 26.
  • 27.
  • 28.
  • 29. PastPerfect Museum Software 3.0 The software is an integrated relational database in collection management and includes every aspect of collection and membership management. PastPerfect software has the endorsement of the American Association for State and Local History as exemplary software for museums and historical societies.
  • 30.
  • 31.
  • 32.
  • 33.
  • 34. THANK YOU FOR YOUR ATTENTION

Editor's Notes

  1. CPMS Capital Planning and Management Solutions This is a web-based facility capital-planning system which can track all facilities issues and assign values to them and provides a database to the specific departments for use in budget planning. CMMS Computerized Maintenance Management System . This application helps in keeping a record of work order and tracks maintenance technicians’ performance. CAFM Computer Aided Facilities Management . This system helps in managing a space and assets database. CAFM links together the communication network, graphic and other non-graphic database in one package for easy access, update or exchange through a computer network. CIFM Computer Integrated Facilities Management . This application makes it possible to link different databases such as finances, information technology, and human resources, into one system in the organization. CIFM system is a great resource for historical reports, financial analysis, and comparative data analysis. IM Infrastructure Management . This is the newest trend in applications. It extends facilities management beyond real estate and addresses the relationships between people, locations, and assets at once. IM makes it possible to manage data, telecommunication, different applications, and project management as an integrated package. FAM Facilities Assets Management . This is a hybrid combination of engineering, finances, and basic business management. It controls the overall performance of an organization and its physical assets.