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TID Chapter 3 Introduction To Word Processing


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TID Chapter 3 Introduction To Word Processing

  1. 1. Word Processing Week 3 Change is the law of life. John F Kennedy
  2. 2. summary <ul><li>BASIC FUNCTIONS, PROCESS AND TYPES OF WORD PROCESSOR </li></ul><ul><li>MICROSOFT WORD </li></ul><ul><ul><li>Basic Skills </li></ul></ul><ul><ul><ul><li>Techniques: </li></ul></ul></ul><ul><ul><ul><ul><li>create documents </li></ul></ul></ul></ul><ul><ul><ul><ul><li>editing documents </li></ul></ul></ul></ul><ul><ul><ul><ul><li>formatting documents </li></ul></ul></ul></ul><ul><ul><ul><ul><li>build table </li></ul></ul></ul></ul><ul><ul><ul><ul><li>formatting large documents </li></ul></ul></ul></ul><ul><ul><ul><ul><li>structuring contents </li></ul></ul></ul></ul><ul><ul><ul><ul><li>build indexes </li></ul></ul></ul></ul><ul><ul><ul><li>Graphical uses: Clipart, AutoShape , WordArt, … </li></ul></ul></ul><ul><ul><li>Creating and using Template </li></ul></ul>
  3. 3. BASIC FUNCTIONS & PROCESS OF WP <ul><li>WP - the tools for producing, saving, editing and managing text. </li></ul><ul><li>The earliest WP  basic functions of manipulating text. </li></ul><ul><li>Recently  page layout and graphics facilities </li></ul><ul><li>Now more demand  ready-made style sheets, font-manipulation, and one-click boxes and icons. </li></ul><ul><li>.: modern word-processors are now a combination of text-processors and page-layout packages. </li></ul>
  4. 4. Advantage of using WP <ul><li>1. offer the chance to </li></ul><ul><ul><li>generate text </li></ul></ul><ul><ul><li>revise text </li></ul></ul><ul><ul><li>in ways which were inconceivable before. </li></ul></ul><ul><li>2. makes writing more of a pleasure </li></ul><ul><li>3. saves time </li></ul><ul><li>4. increases output </li></ul>
  5. 5. TYPES OF WORD PROCESSOR <ul><li>The big four </li></ul><ul><ul><li>Corel </li></ul></ul><ul><ul><li>Lotus </li></ul></ul><ul><ul><li>Microsoft </li></ul></ul><ul><ul><li>AppleWorks </li></ul></ul><ul><li>PC-based  uses Corel WordPerfect, Lotus Ami Pro (or the newer Word Pro), or Microsoft Word for Windows </li></ul><ul><li>Mac  Apple Works WP </li></ul>
  6. 6. MS Word Screen Layout
  7. 7. <ul><li>Word allows you to efficiently produce documents for business or personal use such as newsletters, reports, letters and essays. </li></ul><ul><li>OPENING A DOCUMENT </li></ul><ul><ul><li>When you start Word, it opens a new blank document. </li></ul></ul><ul><ul><li>The default name is Document 1 </li></ul></ul><ul><ul><li>If you open several new documents  Document 2, Document 3… until they are saved and named </li></ul></ul>Intro to MS Word
  8. 8. Task Panel
  9. 9. Menu Bar
  10. 10. Toolbars The Standard toolbar contains buttons—icons—representing the most popular commands. The Formatting toolbar contains icons that change the appearance of text in a document.
  11. 11. Opening a Document Using the Dialog Box File  Open  chose file to open
  12. 12. Zooming In on or Out of a Document
  13. 13. Using Four Document Views
  14. 14. Word Wrap, and Insert and Overtype Modes Word Wrap automatically wraps text to the next line between right and left margins. Insert Mode enters text as it is typed and moves existing text to the right. Overtype Mode enters text over any text that already exists.
  15. 15. Backspace and Delete keys <ul><li>The Backspace key </li></ul><ul><ul><li>deletes to the left of the insertion point. </li></ul></ul><ul><li>The Delete key </li></ul><ul><ul><li>deletes to the right of the insertion point. </li></ul></ul>
  16. 16. Various dialog boxes: Printing
  17. 17. Various dialog boxes: Save/Save As
  18. 18. Message Box: Closing and Exiting Word <ul><li>When you close a document, if the document hasn’t been saved, Word will automatically display a box asking if you want to save the document </li></ul>
  19. 19. Print Preview
  20. 20. Kuiz 1 (Close Book) 28/1/2008 <ul><li>Take out a piece of paper.Write your name & matric no. </li></ul><ul><li>Using Ms Word.State how what is the maximum zoom in and maximum zoom out </li></ul><ul><li>In Ms Word menu bar – under file.Tell the difference between close and exit command </li></ul>
  21. 21. Editing and Formatting Documents
  22. 22. Text Editing Options <ul><li>EDIT  Cutting, copying, and pasting </li></ul><ul><li>Text can be cut or copied from one document location and pasted to another location </li></ul>
  23. 23. Editing Options on the Menu Bar <ul><li>Reach the Cut, Copy and Paste options by </li></ul><ul><ul><li>Menu bar </li></ul></ul><ul><ul><li>Standard toolbar </li></ul></ul><ul><ul><li>Keyboard </li></ul></ul><ul><ul><li>Mouse </li></ul></ul>
  24. 24. Using AutoCorrect <ul><li>AutoCorrect automatically corrects common errors as they are being typed </li></ul><ul><li>“ hte” is automatically converted to “the” </li></ul><ul><li>Frequently misspelled words or phrases can be added to AutoCorrect </li></ul>
  25. 25. Formatting <ul><li>Purpose of formatting: </li></ul><ul><ul><li>Clarity and readability </li></ul></ul><ul><li>Formatting such as </li></ul><ul><ul><li>changes the look of a single letter, word, or a series of words </li></ul></ul><ul><ul><li>Change the type, size and appearance of text </li></ul></ul><ul><ul><li>Apply bold, underline, and italics to text </li></ul></ul><ul><ul><li>Change the text color </li></ul></ul><ul><li>Word offers three levels of formatting </li></ul><ul><ul><li>Character </li></ul></ul><ul><ul><li>Paragraph </li></ul></ul><ul><ul><li>Document </li></ul></ul>
  26. 26. Character Formatting <ul><li>Typography refers to the style and appearance of printed text </li></ul><ul><li>Font is the design for a set of characters that describe size, weight and spacing of characters </li></ul>
  27. 27. Text Formatting Six main Formatting toolbar functions used to format text
  28. 28. Font Type and Appearance <ul><li>FONT TYPE </li></ul><ul><ul><li>serif </li></ul></ul><ul><ul><li>sans serif </li></ul></ul><ul><li>FONT APPEARANCE </li></ul><ul><ul><li>allows text to appear bold (darker in color), italics (slants the letters right), or with an underline (places a line under the text)--or a combination of the three bold, italicized, and underlined </li></ul></ul>
  29. 29. Format Font Window/ Dialog Box
  30. 30. Font Style <ul><li>Style  a combination of different formatting options into one function </li></ul><ul><li>Example: </li></ul><ul><ul><li>To format the title of a report with 16 pt, Arial, and bold, apply the Title Style in one step that incorporates all three font changes </li></ul></ul><ul><ul><li>Find Styles on the left side of the Formatting toolbar in the Style box </li></ul></ul><ul><ul><li>The Style box lists all styles available for the open document </li></ul></ul>
  31. 31. Changing the Text Color Changing Case Alignment  the horizontal placement of text in relation to the right and left margins Inserting Bullets and Numbered Lists Headers and Footers Other formatting elements
  32. 32. Indents <ul><li>three types of indenting: </li></ul><ul><li>First line indent—indicates the first line of a new paragraph </li></ul><ul><li>Hanging indent—used for bulleted and numbered lists, and bibliographies and resumes) </li></ul><ul><li>Negative indent—extends beyond the margins </li></ul>First line and Hanging Indent markers
  33. 33. Document Formatting and Displaying Formatting Marks <ul><li>Word inserts nonprinting characters into the text, including </li></ul><ul><ul><li>Space: dot </li></ul></ul><ul><ul><li>Paragraph: Paragraph symbol </li></ul></ul><ul><ul><li>Tab: right arrow </li></ul></ul>
  34. 34. LONG DOCUMENTS: Formatting Reports <ul><li>Page number </li></ul><ul><li>Page break </li></ul><ul><li>Section break </li></ul>
  35. 35. LONG DOCUMENTS: Creating a Table of Contents <ul><li>To create a table of contents </li></ul><ul><ul><ul><li>Specify entries/use pre-defined headings </li></ul></ul></ul><ul><ul><ul><li>Build the entries into a table of contents </li></ul></ul></ul><ul><li>TOC field can only be generated if there are styles applied to the document headings and subheadings </li></ul>
  36. 36. LONG DOSUMENTS: Creating an Index <ul><li>To create an index </li></ul><ul><ul><li>Mark the words and phrases to be included </li></ul></ul><ul><ul><li>Build the index </li></ul></ul>
  37. 37. Using Tables and Graphics
  38. 38. Drawing or Inserting a Table <ul><li>Three ways to create a table </li></ul><ul><li>Use the Insert Table button to select the number of rows and columns </li></ul><ul><li>Use the Draw Table tool to create a table with cells of different heights </li></ul><ul><li>Convert existing text, data from a database, or data from a worksheet </li></ul>
  39. 39. Operations with tables <ul><li>Add/delete rows/columns </li></ul><ul><li>Adjust column width/row heights </li></ul><ul><li>Convert table to text or vise-versa </li></ul><ul><li>Table autoformat </li></ul><ul><li>Calculation in cells </li></ul>
  40. 40. Inserting an autoshape in a word document can size, rotate, flip, and color the AutoShapes
  41. 41. Inserting a Picture or Photo
  42. 42. Resizing a Selected Object
  43. 43. Wrapping Text Around an Image Format Picture dialog box
  44. 44. Creating a Text Box A text box is a movable, resizable container for text and graphics Can enhance the text box with fill colour, adding shadow
  45. 45. Using WordArt to create special effects on text by inserting a Microsoft Office drawing object
  46. 46. Using Clip Art <ul><li>Clip Art is a stored image that can be inserted into a Word document </li></ul>
  47. 47. Inserting Symbols Symbols  special, foreign language, and measurement characters
  48. 48. TEMPLATES <ul><li>A template  a collection of styles, keyboard assignments, and toolbar assignments saved to a file—making them readily available and saving time </li></ul><ul><li>Word provides templates for common types of documents, saved in special files with a .dot extension </li></ul><ul><li>Templates can be created and saved from scratch, can be based on an existing document, or can be based on another template </li></ul>
  49. 49. Creating and Using Templates Templates and Template categories available in Word