Word for Beginners

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This is the PowerPoint presentation I use when teaching my Word for Beginners computer class at Evesham Library. Updated 9/2/2010.

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Word for Beginners

  1. 1. ORD for Beginners Presented by Katheryn A. Woodworth At Evesham Library
  2. 2. What is Word? <ul><li>A Microsoft Office program. </li></ul><ul><li>Used for word processing. Like a type-writer, only mistakes can be easily fixed. </li></ul><ul><li>Pages can be saved for later or printed out. </li></ul><ul><li>Easy to work on a little at a time. </li></ul>
  3. 3. What kind of file does Word make? <ul><li>Word makes documents. </li></ul><ul><li>The file extension is “ .doc ”. </li></ul><ul><li>.doc comes after the name of the file. It lets the user know that the file is a document. </li></ul><ul><li>Example: myresume.doc </li></ul>
  4. 4. What can be a document? <ul><li>Letters (personal or business) </li></ul><ul><li>Resumes </li></ul><ul><li>Reports </li></ul><ul><li>Term papers </li></ul><ul><li>Memos </li></ul><ul><li>Faxes </li></ul><ul><li>And more! </li></ul>
  5. 5. Getting started <ul><li>Double left click on the to open Word. </li></ul><ul><li>A white document page will appear on the screen in front of you. </li></ul><ul><li>Or to create a new document, left click on the little white page in the top left corner. </li></ul>
  6. 6. Your Document <ul><li>You will have a large, blank page on the screen. </li></ul><ul><li>Type your document, or </li></ul><ul><li>Copy your information then paste it onto your page (document). </li></ul>
  7. 7. Copy & Paste: Copy <ul><li>Use your mouse to copy your text. </li></ul><ul><li>Left click at the beginning of the text. </li></ul><ul><li>Hold the left mouse button down. </li></ul><ul><li>Drag to highlight the text. </li></ul><ul><li>When it is all highlighted, let go of the mouse button. </li></ul>
  8. 8. Copy <ul><li>It should look like this: </li></ul>
  9. 9. Copy <ul><li>Now move your mouse pointer to the middle of the highlighted text. The arrow will change to an i-beam. </li></ul><ul><li>Right click (push the right mouse button once). </li></ul><ul><li>A menu will appear. </li></ul><ul><li>Select and left click “ Copy ”. </li></ul>
  10. 10. Copy & Paste: Paste <ul><li>Go back to your Word document. </li></ul><ul><li>Right click on the page to show the little grey menu. </li></ul><ul><li>Choose and left click on “ Paste ”. </li></ul><ul><li>You can now edit your text as you wish. </li></ul>
  11. 11. Save <ul><li>ALWAYS save as you go. </li></ul><ul><li>Never wait until you are finished. </li></ul><ul><li>If the computer crashes or shuts off before you have saved, you will lose all of the work you have done. </li></ul>
  12. 12. Saving your file <ul><li>Left click on “ F ile ” in the top left corner of your screen. </li></ul><ul><li>A long, thin menu will appear. </li></ul><ul><li>Move your arrow pointer down to the fourth line and left click on “ S ave ”. </li></ul>
  13. 13. Save as <ul><li>The “ Save as ” window will appear. </li></ul><ul><li>Name your document in the box next to </li></ul><ul><li>“ File n ame ”. </li></ul><ul><li>Left click on the </li></ul><ul><li>S ave button. </li></ul>
  14. 14. Save as you go <ul><li>Go to F ile and left click on S ave. </li></ul><ul><li>Do this at least every 10 minutes. </li></ul><ul><li>Keyboard Shortcut: Press the Ctrl key and the S key at the same time. </li></ul><ul><li>Ctrl+S or </li></ul>
  15. 15. Opening a Word File <ul><li>You can open a Word document you created at another time. </li></ul><ul><li>You can make more changes to an older file. </li></ul><ul><li>You can save the changes in the document. </li></ul><ul><li>Or you can save the document with a new name to create a new, separate file from the one you opened. </li></ul>
  16. 16. To Open <ul><li>Open the Word program. </li></ul><ul><li>Go to F ile and click O pen (or ). </li></ul><ul><li>You can then browse through your computer and drives until you find your file. </li></ul><ul><li>Left click on the file once so it shows up in the long white box next to “File n ame”. </li></ul><ul><li>Then click the Open button. </li></ul>
  17. 17. Basic Text Appearance <ul><li>Formatting Toolbar </li></ul>
  18. 18. Bold, Italics, Underline <ul><li>Bold </li></ul><ul><li>Italics </li></ul><ul><li>Underline </li></ul>
  19. 19. Font style & size <ul><li>Little black arrows will drop down the menus for you to choose your style of font (style of writing – how the letters look) and size of font. </li></ul>
  20. 20. Paragraph Alignment <ul><li>You can select how your paragraphs line up on your page. </li></ul>
  21. 21. Left Align <ul><li>Words line up on the left side of the page. </li></ul>Messages are organized in folders or boxes. Received mail is typically kept in an inbox; outgoing mail is stored in an outbox; sent mail is filed in a sent box; and discarded mail may be kept in deleted mailbox.
  22. 22. Center Align <ul><li>Words are centered across the page. </li></ul>Messages are organized in folders or boxes. Received mail is typically kept in an inbox; outgoing mail is stored in an outbox; sent mail is filed in a sent box; and discarded mail may be kept in deleted mailbox.
  23. 23. Right Align <ul><li>Words line up on the right side of the page. </li></ul>Messages are organized in folders or boxes. Received mail is typically kept in an inbox; outgoing mail is stored in an outbox; sent mail is filed in a sent box; and discarded mail may be kept in deleted mailbox.
  24. 24. Justify <ul><li>Words line up on both the left and right sides of the page. </li></ul>
  25. 25. Colors <ul><li>Change the color of your text. </li></ul><ul><li>Highlight your text. </li></ul>
  26. 26. Changing text <ul><li>To apply any of the previous formatting, you must first select what you want to change. </li></ul><ul><li>Left click on the page where you want your changes and begin to type or delete/backspace to remove what you typed. </li></ul><ul><li>Highlight words or paragraphs to apply formatting to the whole thing. </li></ul>
  27. 27. Delete/Backspace <ul><li>They both remove letters, words, and paragraphs. </li></ul><ul><li>Backspace is for when letters are to the left of the blinking line (cursor). </li></ul><ul><li>Delete is for when letters are to the right of the blinking cursor. </li></ul><ul><li>To remove a whole word or paragraph: Highlight it. Then hit the delete key. </li></ul>
  28. 28. Further Exploration <ul><li>Books </li></ul><ul><li>Help inside Word </li></ul><ul><li>Online tutorials </li></ul><ul><li>Free Quick Reference Source </li></ul><ul><li>Suggested Purchase </li></ul>
  29. 29. Books <ul><li>*Microsoft Word 2003: Top 100 Simplified Tips & Tricks . Simon, Jinjer. 2003. NF 005.369 Sim </li></ul><ul><li>Office 2003 Simplified . Kinkoph, Sherry W. 2006. NF 005.369 Kin </li></ul><ul><li>Teach Yourself Visually Word 2003 . Marmel, Elaine. 2006. NF 005.369 Mar </li></ul><ul><li>Microsoft Word 2010: Step by Step . Cox, Joyce. 2010. NF 005.369 Cox </li></ul>
  30. 30. Help <ul><li>Left-click “ H elp” along the top of the screen. </li></ul><ul><li>Select and left-click on “Microsoft Office Word H elp” from the menu. </li></ul><ul><li>A column appears on the right side of the screen. </li></ul><ul><li>Type what you want to know and left-click the arrow or left-click on the “Table of Contents” link. </li></ul>
  31. 31. Online tutorials <ul><li>Microsoft Office training. Choose your version (2003, 2007, or 2010) and program (Word). </li></ul><ul><li>http://office.microsoft.com/en-us/training/ </li></ul><ul><li>Florida Gulf Coast University’s Word tutorials. </li></ul><ul><li>http://www.fgcu.edu/support/office2000/word/ </li></ul><ul><li>http://www.fgcu.edu/support/office2007/Word/ </li></ul>
  32. 32. Free Quick Reference Source <ul><li>Free Quick Reference Cards. Cheat sheets for Word 2003, 2007, 2010 available to download and print. </li></ul><ul><li>http://gr.customguide.com/quick_references.htm </li></ul>
  33. 33. Suggested Purchases <ul><li>Word 2003 (SparkCharts) </li></ul><ul><li>ISBN: 9781586639006 </li></ul><ul><li>(Digital edition: 9781411490543) </li></ul><ul><li>Word 2007 (Quamut) </li></ul><ul><li>ISBN: 9781411405035 </li></ul><ul><li>(Digital edition: 9781411407541) </li></ul>Available through Barnes & Noble

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