Assignment of MS WORD

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MICROSOFTWORD
Used to make professional-qualitydocuments, letters, reports, etc., MS Word is a word
processordevelopedby Microsoft. It has advanced features which allow you to format
and edit your files and documents in the best possible way.
Figure 1 Icon of MS WORD
Where to findMSWord on yourpersonal computer?
Follow these simple steps to open MS Word on your personalcomputer:
Start → All Programs → MS Offce → MS Word.
What are theusesof MSWord?
MS Word enables users to do write-ups, create documents, resumes, contracts, etc. This
is one of the most commonly used programs under the Office suite.
How to createan MS Word document?
To create an MS Word doc, follow the steps mentioned above to open MicrosoftWord.
Then once the program is open, click on “File” followedby “New”. This opens a new
doc where something new canbe created.

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Since it is used by people of all age groups, in schools, in collegesandfor official
purposes, having proper knowledge ofMicrosoftWord is a must. The preview of the
MS Doc file once it is opened is given below:
Figure 2 Home Screen of MS WORD
Featuresof MSWord-
Now let us read more about the features and components of an MS Word doc file
in detail.
The image given below shows the different elements and categories which are
available in MS Word doc:
Figure 3 Features of MS WORD
 Home

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This has options like font colour, font size, font style, alignment, bullets, line
spacing, etc. All the basic elements which one may need to edit their document is
available under the Home option.
 Insert
Tables, shapes, images, charts, graphs, header, footer, page number, etc. can all
be entered in the document. They are included in the “Insert” category.
 Design
The template or the design in which you want your document to be created can
be selected under the Design tab. Choosing an appropriate tab will enhance the
appearance of your document.
 Page Layout
Under the Page Layout tab comes options like margins, orientation, columns,
lines, indentation, spacing, etc.
 References
This tab is the most useful for those who are creating a thesis or writing books or
lengthy documents. Options like citation, footnote, table of contents, caption,
bibliography, etc. can be found under this tab.
 Review
Spell check, grammar, Thesaurus, word count, language, translation, comments,
etc. can all be tracked under the review tab. This acts as an advantage for those
who get their documents reviewed on MS Word.
Uses of MSWord

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Given below are the different field in which MS Word is used and simplifies the
works of an individual:
 In Education It is considered as one of the simplest tools which can be
used by both teachers and students. Creating notes is easier using MS Word
as they can be made more interactive by adding shapes and images.
 In Workplace Submitting letters, bills, creating reports, letterheads, sample
documents, can all easily be done using MS Word.
 Creating&Updating Resume One of the best tools to create your resumes
and is easy to edit and make changes in it as per your experience.
 ForAuthors Since separate options are available for bibliography, table of
contents, etc., it is the best tool which can be used by authors for writing
books and adjusting it as per the layout and alignment of your choice.
Microsoft Word Shortcut Keys
Basic Shortcut Keys-
Alt + F File menu options in current program
Alt + E Edit options in current program
F1 Universal Help (for all programs)
Ctrl + A Select all text
Ctrl + X Cut selected item

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Word Shortcut Keys-
Ctrl + A Select all contents of the page
Ctrl + B Bold highleted selection
Ctrl + C Copy selected text
Ctrl + X Cut selected text
Ctrl + N Open new / blank document
Ctrl + O Open options
Ctrl + P Open the print window
Ctrl + F Open find box
Shift + Del Cut selected item
Ctrl + C Copy selected item
Ctrl + Ins Copy selected item
Ctrl + V Paste
Shift + Ins Paste
Home Go to beginning of current line
Ctrl + Home Paste
End Go to end of current line
Ctrl + End Go to end of document
Shift + Home Highlight from current position to beginning of line
Shift + End Highlight from current position to end of line
Ctrl + ← Move one word to the left at a time
Ctrl + → Move one word to the right at a time

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Ctrl + I Italicize highlighted selection
Ctrl + K Insert link
Ctrl + U Underline highlighted selection
Ctrl + V Paste
Ctrl + Y Redo the last action performed
Ctrl + Z Undo last action
Ctrl + G Find and replace options
Ctrl + H Find and replace options
Ctrl + J Justify paragraph alignment
Ctrl + L Align selected text or line to the left
Ctrl + Q Align selected paragraph to the left
Ctrl + E Align selected text or line to the center
Ctrl + R Align selected text or line to the right
Ctrl + M indent the paragraph
Ctrl + I Hanging indent
Ctrl + D Font options
Ctrl + Shift + F Change the font
Ctrl + Shift + > Increase selected font + 1
Ctrl + ] Increase selected font + 1
Ctrl + Shift + < Decrease selected font -1
Ctrl + [ Decrease selected font -1
Ctrl + Shift + * View or hide non printing characters
Ctrl + ← Move one word to the left

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Ctrl + → Move one word to the right
Ctrl + ↑ Move to the begining of the line or paragraph
Ctrl + ↓ Move to the end of the paragraph
Ctrl + Del Delete word to right of cursor
Ctrl + Backspace Delete word to left of cursor
Ctrl + End Move cursor to end of document
Ctrl + Home Move cursor to beginning of document
Ctrl + Space Reset highlighted text to default font
Ctrl + 1 Single-space lines
Ctrl + 2 Double-space lines
Ctrl + 5 1.5-line spacing
Ctrl + Alt + 1 Change text to heading 1
Ctrl + Alt + 2 Change text to heading 2
Ctrl + Alt + 3 Change text to heading 3
F1 Open help
Shift + F3 Change case of selected text
Shift + Insert Paste
F4 Repeat last action performed (Word 2000+)
F7 Spell check selected text and /or document
Shift + F7 Activate the thesaurus
F12 Save as
Ctrl + S Save
Shift + F12 Save

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Alt + Shift + D Insert the current date
Alt + Shift + T Insert the current Time
Ctrl + W Close document
MenuBar inMS WORD
FileMenu-
The file menu is one you will find yourself using
extensively. It is used to create new document,
open existing document and saving your
New/updated document. It also include page
setup, print preview and other important
functions relating to your document and its
properties.
Insert Tab-
The insert tab is used to insert different features such as tables, pictures, clip art,
shapes, charts, page number, wordart, header & footer in a document. The table
below describe one and each buttons available on this tab.
Figure 4 File Menu

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Figure 5 Insert Tab
Page LayoutTab-
The page layout tab lets you control the look and feel of your document in
Microsoft word. You can apply a global design to your document by using one of
the available theme and color schemes.
Figure 6 Page Layout Tab
ReferencesTab-
The references tab on Microsoft word’s new ribbon offers a quick way to enter
your document sources, citations and choose a style etc. on the reference tab you
will find things like table of content, footnotes, citations and bibliography, table
of figures, caption, indexes and table of authorities.
Figure 7 References Tab

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MailingsTab-
Mail merge is most often to use to print or email form letters to multiple
recipients. Using mail merge you can easily customize form letters for individual
recipients. Mail merge is also used to create envelope or labels in bulk.
ReviewTab-
The review tab is useful in lot of ways. You can have the spelling and grammer
feature, the research option, thesaurus and translation functionality to help you to
improve your documents.
Figure 9 Review Tab
View Tab-
Figure 8 Maillings Tab

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The view tab in Microsoft word has the functionality to change your document
views. The view tab has the following groups:
 Document views
 Show/Hide
 Zoom
 Window
 Macros
Figure 10 View Tab