This document provides an overview of Microsoft Word, including: - Its history, launching in 1983 and being designed for UNIX originally. - Its main purposes of creating text documents for printing, saving as PDFs, composition, editing, formatting and saving. - An overview of its interface and various tabs, including Home, Insert, Page Layout, References, Mailings, Review, and View tabs. - Shortcut keys for common tasks like creating, opening, saving, searching and checking documents. - Advantages like ease of correcting mistakes and formatting, and disadvantages like potential for plagiarism and lack of focus on spelling and grammar.

3. After completing this lesson, you will be able to:
• Perform basic tasks in a word processor.
• Edit and format text.
• Work with tables and pictures.
• Work with language tools.
• Copy, cut and paste text.

4.  Objectives
 Introduction
 Historical Background
 Purposes
 Short cut keys
 Practical
 Advantages and Disadvantages
 Limitations

6.  Microsoft Word is the world’s leading word processing
application.
 It can be used to work with a wide range of documents like
letters,
 Memos,
 Newsletters,
 Forms

7.  The first ever version of Microsoft Word - Word 1.0 - was
launched in October 1983
 Developed by former Xerox programmers, Charles Simonyi
and Richard Brodie.
 The two were hired by Microsoft founders Bill Gates and
Paul Allen, in 1981.
 At that time, Word was called Multi-Tool Word.
 It was designed for use on computers that ran the UNIX
operating system.

8.  The main purpose of Word is
to:
 Create text documents
 Printed on paper
 Saved as PDF files
 Composition and Editing
 Formatting and Saving
 Printing
 Picture Tools in writing
script
 Reviewing documents
 Commenting

9.  Ctrl+N: Create a new
document.
 Ctrl+O: Open an existing
document.
 Ctrl+S: Save a document.
 Ctrl+W: Close a document.
 Ctrl+Z: Undo an action.
 Ctrl+Y: Redo an action.
 F9: Refresh the field codes in
the current selection.
 Ctrl+F: Search a document.
 F7: Run a spelling and
grammar check.
 Ctrl+Backspace: Delete one
word to the left.
 Ctrl+Delete: Delete one word
to the right.

11. You can open Microsoft Word by clicking on the
desktop icon
or
by clicking the START button.

12. The arrow above points to the
Microsoft Office Button or Office
button – which replaces File.

13. 2
3.
1.
4.
A standard Print Menu
screen will appear.

14. Tab
You can customize this toolbar
by adding and removing as
many Quick Access button
choices as you desire.
the Quick
Access
Toolbar

15. Home
Tab
Clipboard Font Paragraph Styles Editing
Font Size
Color

17. Shapes Pages Links Head & Footer Text SymbolsTable Illustration
Insert
Tab

19. Page
layout
Themes
Page
setup
Page
Background Paragraph Arrange

21. References
Table of
content
Add text
Update
table
Insert
footnote
Next
footnote
Insert
endnote
Insert caption
Insert Table
of Figure
Update table
Cross-
reference
Mark Enter
Insert
index
Update
index
Mark
citation
Insert table
of Authority
Update
table
Insert
citation
Manage
sources
Style
Bibliography
Table of
content
Footnotes
Citations &
Bibliography
Captions Index
Table of
Authorities

22. Mailing
Create Start Mail
merge
Write &
Insert Field
Preview &
Result
Finish
Labels
Envelopes
Start Mailing
Marge
Select
Recipients
Edit recipient
H.M.F
Address Block
Greeting Line
Insert Merge
field
Rules
Match field
Update labels
Preview result
Find and
Recipient
Auto check
Error
Finish
Merge

23. Review
Proofing Comments tracking Changing Compare Preferred
Spellings
&
Grammar
New
comments
Track
changing
Accept &
Prefect
Compare Protect &
Block
Author
Research,
Translator
&
Count,
word
Delete ,
Previous &
next
Show
mark&
review pen
Previous &
Next
Combine Restricted
Elements

24. View
Print
Layout
Full Screen
Reading
Web layout Outline
Draft
Documents
Views
One page
Two page
Page width
New
Window
Arrange
All
Split
Show/Hide Zoom Window
Ruler
Gridline
Document
map
Thumb
line

25. Working Area

26. The area outlined in red is called the
title bar.
This file has not yet been saved so its
name is Document1.

27. The area outlined in red comprises the
Ribbon.

31. Advantages Disadvantages
 It is easy to correct the mistakes .
 The bullets and numbers are done
automatically
 There is always an option to ask
for help.
 Microsoft Word offers to create
numerous other documents,
 The calendars,
 Greeting cards,…..etc
 The plagiarism is easy to do
because it is very easy to just
copy and paste.
 Students do not focusing on
Spelling and grammar.
 The thesaurus has a very
limited vocabulary.

32.  Microsoft Word does not work for everything.
 Microsoft word is not good for databases and spreadsheets, nor for
writing markup.
 HTML
 Computer code
 Scripts.
 For these applications you should use specialized software.