The document outlines a step-by-step guide for selecting an ERP vendor, emphasizing the importance of defining goals, forming a team, and evaluating software capabilities. It also details the ERP implementation process, including strategic planning, data management, and training. A final checklist for a successful go-live phase is provided to ensure all necessary preparations are complete.

1. Selection of ERP Vendor

2. How to select the ERP Vendor?
1. Set goals and objectives for ERP implementation
2. Appoint an ERP selection team and include key
users in the selection phase
3. Find out which ERP systems are able to be
adapted to company specific requirements
4. Distinguish between “must-have” and “lower
priority” functions
5. Concentrate on core functions
6. Talk to several key-users about their experience
with the ERP package
7. Can the software be easily upgraded? Find out
costs and duration of an upgrade?
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3. How to select the ERP Vendor?
8. Is the software able to easily integrate third party solutions?
9. Ask for the vendor’s company strategy and software
roadmap. Will the ERP vendor still be in business in 5
years?
10. Ask for a live demo using real data and performing typical
tasks
11. User friendliness - How many minutes does it take to
perform typical tasks?
12. How many clicks does it take and how many screens do I
have to open?
13. In the event of international deployment: does the vendor
have proven experience with international projects?
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4. How to select the ERP Vendor?
14. Compare vendors over, at least, a 5 year period
using the TCO table
15. Compare several ERP vendors and their
packages in terms of quality criteria
16. Listen to your gut-feeling
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5. ERP-Implementation Process

6. ERP-Implementation Process
1. Strategic Planning
2. Procedure Review
3. Data Collection and Clean-Up
4. Training and Testing
5. Go Live and Evaluation
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7. 1. STRATEGIC PLANNING
a) Assign a project team.
b) Examine current business processes and
information flow.
c) Set objectives.
d) Develop a project plan.
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8. 2. PROCEDURE REVIEW
a) Review software capabilities.
b) Identify manual processes.
c) Develop standard operating procedures.
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9. 3. DATA COLLECTION & CLEAN-UP
a) Convert data.
b) Collect new data.
c) Review all data input.
d) Clean-up data.
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10. 4. TRAINING AND TESTING
a) Pre-test the database.
b) Verify testing.
c) Train the Trainer.
d) Perform final testing.
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11. 5. GO LIVE AND EVALUATION
a) Develop a final Go-Live Checklist.
b) Evaluate the solution.
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12. Develop a final Go-Live Checklist.
• Sample Final Go Live Countdown Checklist Sample
▫ Physical inventory process is complete.
▫ Beginning balance entry procedures are developed for
all modules.
▫ Any transition issues are addressed.
▫ Documents & modifications are tested thoroughly.
▫ Executives and departments heads are fully trained.
▫ Vendor is available for go-live day.
▫ Users will have assistance during their first live
transactions.
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