1. Straighten out grammatical constructions
2. Shorten sentences and tighten paragraphs
3. See that the paper’s style requirements are
4. Check names, addresses, titles, designations,
identifications, figures, attributions, etc.
5. Rewrite the some parts or the story completely
if it is poorly written
6. Delete all libelous biased and derogatory
7. Remove all opinions, speculations and
statements which are not with attribution or
8. Cut the news story to the required length
9. check sluglines and page sequences
• 1st reading
• Having a general understanding of the story
• Correcting obvious errors
• Checking vague information
• 2nd reading
• Checking the appropriateness of words
• Finding the lead(news)
• Arranging the paragraphs
Things to remember in writing a headline:
1. Answer as many W’s as possible in the headline
without making the headline appear kilometric.
2. The headline should not state something that is
not included in the story.
3. Positive heads are preferable than negative
4. Use a verb, expressed or implied, in main
heads and subheads.
5.The active verb is preferred to passive verb,
except in the instance that the event is more
important than the doer.
6. Delete article like a, an, the, and all forms of
verbs of being.
7. Use the present tense even for past stories,
and the infinite form for future events.
8. Write numbers in figures or spell them out
depending upon the allotted space for
9. Use the comma (,), the punctuation mark,
instead of the conjunction and in headlines.
10. Write the position of a general word to
identify a person, place, or thing that is not
popular or common.
Instead of… Use..
Being discussed at Up at
Volleyball players Spikers/netters
Charter change Cha-cha
A headline should fit the allotted space by a system of
unit counts given to each letter, figures and symbols.
The corresponding unit counts are given as follows:
½ Unit— j, i, l, t, f, all punctuation marks except em dash
(—) and question mark (?)
1 Unit— J, I, L, T, F, question mark (?), space, figures and
all the lowercase letters except j, i, l, t, f, m, w
1 ½ Units— em dash (—), m, w and all the
capital letters except J, I, L, T, F, M, W
2 Units— M, W
• Serves as a guide of the printing press.
26-48-BB w/ kickerunit
Errors to be Proofread
1. Copy Errors
- errors in grammar and word omission
2. Machine Errors
- errors due to faulty typesetting machines
3. Operator’s Error
- general run of typographical errors
DUTIES OF THE PROOFREADER
The proofreader should see to it that:
1. the dateline, volume and number are correct
and in their proper positions
2. The stories carry their proper headline
3. The cuts are straight, properly placed and
4. The lines of types and column rule are straight
5. The headlines are typographically correct and
6. “continued” lines and jump heads are
7. Long stories, usually more than three-inch
deep, have subheads
8. All killed materials have been deleted