Taija Aguirre Resume 2011

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TAIJA M. AGUIRRE, SHRM
Cell: (408)-250-1500 - email: taijaaguirre@gmail.com
849 Frederick Commons, San Jose, CA 95126
SUMMARY
A result oriented Human Resources Management. SHRM certified, human resources management organization with over
ten year’s (10), experience in all facets of Human Resources, Project Management, Executive Assistant, Relocation, New-
Hire Processes, Training and Event Planning. Bringing expertise in project management practices and new processes.
Result oriented with strong organizational and problem solving skills, ensuring accurate solutions to customer’s
requirements. Recognized for identifying and prioritizing needs, and creating workable solutions. Advance training in
Windows and Apple programs including Web & Social Networking.
PROFESSIONAL EXPERIENCE
Stanford University
Executive Administrative Assistant, Stanford, CA - 11/2010 – Current
Supported senior economic advisor, Hoover Institution, currently supporting Mechanical Engineering department faculty/
department Chair’s, graduate students, and visiting scholars in the preparation of research proposals to federal and non-
federal agencies
Manage CV’s and biographical sketches and other support pages for faculty and senior staff
Composed, proofread correspondence and written projects
Coordinate meetings conferences, and social functions for the department
Manage all purchasing, mail, and other administrative functions
The Albany Group
Consultant: Trident Microsystems Inc. - 3/2010 – 11/2010
Managed company headquarters front-lobby and reception area
Managed busy multi-line phones in a professional manner
Directed visitor and/customers to their destinations within headquarters
Answered visitor' inquiries about company products and services
Managing day-to-day administrative duties/shipping and receiving; tracking PO’s
Stanford University
Executive Assistant - 3/2008 – 1/2009
Sole responsibility: GFS, Graduate Financial Services entry, for new Post-Doc and fellowship. Managed and ensured
accurate entry in GFS and CSB, post-award financial management, NIH Grant submissions for faculty and Chief of staff
Managing logistics for weekly Gynecology Oncology Tumor Board meetings
Budget Management; Stanford Controller’s office and finance groups to manage budgeting processes, Capital Expenses,
reconciled open purchase orders
Helped launch Reportmart3 a modified Business Objects software application designed specifically to allow users to run
reports for Oracle Financials applications.
Ensure departmental compliance regarding internal legal, purchasing and finance policies and procedures and other
corporate governance regulation
Stanford Linear Accelerator, SLAC
Executive Assistant to Director - 12/2007 - 3/2008
Managed Director’s time, monitoring, resolving issues involving the Director
Represented the Director to a large number of groups/ individuals, by screening/prioritizing with sensitivity and tact with
individuals wishing to see the Director and scheduling appointments

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Sole responsibility gathering information from constituencies for the Director's review and generates needed materials for
meetings, events and trips
Managed all activities related to director level meetings and reviews within the Director Office
Tracking progress of current issues facing the Director, from initial issue identification through final resolution SLAC,
DOE, or travel, foreign visit and badge processes
Stanford University
Director, Stanford University, H-STAR Innovation in Learning–CSLI - 7/2007 - 12/2007
Managed all administrative and financial aspects of CSLI relationships with pre-doctoral, post-doctoral, mid-career
fellows and visiting professors, scholars, dignitaries and other short-term visitors
Managed all appointments, stipends, benefits, visas and other arrangements required for fellows and other visitors,
completing required paperwork, and interacting with multiple university offices
Acted as the primary liaison for fellows and visitors, handling all inquiries and requests
Managed pay from schedule action, Payroll cycle; enter scheduled times, cross check to time-cards, run queries reports to
pull and close required data
Communicated daily to ensure timely submission of employee time cards or resolution of reporting discrepancies for
hours worked /leave earned or used by the end of the pay period
INTEL Corporation
Executive Assistant, to Director of Marketing - 1/2004 - 10/2006
Planned and executed all department events, SharePoint training and meeting logistics within large mobile-platform
marketing group of 97, ensuring end-to-end integrated implementation.
Delivered projects on time and met customer requirements, by providing excellent customer service at IDF Intel
Developer Forum and other trade shows
Conducted weekly Intel engineering new hire training
Compiled and delivered marketing executive monthly and quarterly business reports QBR’s
Designed and updated company organizational charts, and Share Point sites
Spectrian Inc., (REMEC
Executive Assistant to President and CEO - 1/2002-12/2003
Controlled confidential documentation and SEC Filings
Managed and executed executive presentation
Prepared executive-level activities including seminar series; investor events; sales meetings
Developed and implemented cost-control procedures to streamline and manage event budgets
Planned internal training conferences—from 15 to 500 participants at off-site locations
Managed entire events program & budget with outside event marketing staff including seminars; investor events; national
sales meetings (3-4 day training events); and Webcasts
NOKIA INC. USA
Executive Assistant $ Human Resources Management 5/1999-12/2001
Delivered company’s presence at the event from plan to finish without supervision
Managed day-to-day schedules for three VP/GM and staff of 100+
As sole HR Liaison, coordinated with HR, Finance, Purchasing, and IT/Help Desk to expedite requests and ensure that
personnel needs were met in a timely manner
Created and implemented company-wide processes (Globally) standard to facilitate new-hire transition
Synchrony Consulting
Marketing Business Manager for company President
Generated new business leads, leading to over $1.2 million sales in first year

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Researched, marketed & sold high-tech services to CEOs, sales & marketing
Developed and implemented marketing and sales processes including telemarketing, direct mail/fax/email, Web
advertising, expo coverage, and interpersonal contact
DR. James L. Hoffman, D.D.S.P.C. Washington D.C.
Business Manager
Led marketing program which contributed to initial annual sales increase of 95%, followed by annual sales growth of
~64% per year for next three years
Reduced AR balance to approximately one percent of total sales through payment vigilance
Composed and generated customer correspondence
Achieved excellent working relationships with 750 of customers
VOLUNTEER ACTIVITIES
Child Advocates, Milpitas, California
Court Appointed Child Advocate - 4/2009 - Current
Court Appointed Special Advocate (CASA) volunteer working one-on-one with a child, helping to ensure that each child
will live in a safe and loving environment and has the resources needed to grow up healthy and strong.
Boy Scouting of America, Quick Silver District, San Jose, California
Friends of Scouting - District Family Chairman 1/2010 - Current
Serve as a member of the Council Friends of Scouting Committee,
Manage FOS presentation schedule and material
Attend FOS report monthly financial meetings
EDUCATION
2008 – AA, Business Administration – Alpha Gamma Sigma, Honor Student—West Valley/Mission College, California
2001 - Human Resources Management Certification, University of California, Santa Cruz, California
1995-1997 - Computer Science course work, University of District Of Columbia, Washington, DC
TECHNICAL SKILLS
Apple (MAC); Microsoft Office, (Excel, Word, PowerPoint, Access, Outlook); Microsoft Share-Point; SAP; Oracle
Finance (iOU); Oracle; People Soft; GFS (Graduate Financial Services); E-Submit & Grant.Gov;ReportMart1 & 3;
Photoshop; Endnote; Adobe; Lotus Notes; and C++ Programming
LANGUAGES
Fluent: English and Finnish. Studied Swedish, learning Spanish, and French
REFERENCES
Available upon request