This document summarizes a presentation on best practices for electric vehicle charging. It discusses why EV charging is important for improving air quality in Los Angeles. It outlines the agenda and provides data showing that vehicles are a major source of air pollution in LA County. It discusses the types of electric vehicles available and the importance of workplace charging. It describes funding available for installing charging stations and the requirements to receive funding. It also summarizes regulations around EV charging and billing. Finally, it discusses developing best practices for workplace and multi-unit dwelling charging, including gaining support, installing infrastructure, and establishing procedures.

1. Best Practices for Electric Vehicle Charging
Electric Vehicle Charging
Workshop – Pasadena
October 25, 2013
1

2. Agenda
2

3. Introduction
Why EV Charging?
3

4. Los Angeles Tops ‘Dirty Air’ List for
13th Time in 14 Years
“Car-obsessed Los Angeles once again tops the list for the worst ozone pollution in the
country for the 13th time in the 14 years the report has been issued. Californians, in
general, tend to inhale the dirtiest air: seven of the top-10 most air polluted cities on the
list are in that state.” ABC News, April, 2013
http://abcnews.go.com/blogs/health/2013/04/24/los-angeles-tops-dirty-air-list-for-13th-time-in-14-years/
4

5. Los Angeles County GHG Emission
Sources
Street Lights, Traffic
Signals, and Outdoor
Lighting
2%
Employee Commute
33%
Other Sources*
4%
Vehicle Fleet
10%
Building Energy Use
35%
Cogeneration Facilities
16%
* Other sources include Owned Landf ills, Ref rigerants, Wastewater Treatment Plants, Water Pumps, Miscellaneous
(Ammunition, Ethylene Oxide, CO2, and Acetylene), Waste Generation, and Water Consumption.
5

6. Cars - Big Contributor to Air Pollution
6

7. Growing Number of PEV Models
7

8. Monthly Sales
8

9. PHEVs vs Hybrids
9

10. Commuters Can Charge at Work
60% of vehicles on
road are commuter
vehicles
We need to focus on
workplace charging
10

11. Importance of Workplace Charging
 Fills a critical gap in PEV
Infrastructure needs
 Extends the range of PEVs
and builds the market
 Allows for more electric
only miles for PHEV’s
 Creates local ‘PEV
showrooms’ for info sharing
on vehicles
 EV’s can act as ‘employee
pool cars’ for day trips

12. Funding and Program Parameters
»
»
»
»
Site Eligibility
Funding Amount and Purpose
Accessing the funding
SB 454: New Regulations on EV Charging
and Billing
12

13. Site Eligibility
» Mixed-use sites with min of 25k square feet of
non-residential gross floor area or more
» Multifamily residential sites with 25 units or
more
» Commercial sites with minimum of 25k square
feet of gross floor area
13

14. Funding Amount
» $10,000 maximum per property owner, on a
first come-first served basis
» Property owners can use funding for
multiple sites subject to proximity to other
planned EV sites
» Sites must be located in the City of Pasadena
» The total program has a cap of 50
new/replacement charging stations.
» Federal tax credits may also be available
(expiring soon, check with your tax advisor.)
14

15. Funding Purpose
» For costs of hardware (Level 2, and/or fast charging EVSE) and/or the cost of
installation.
» 2 to 3 charging stations per site, with "district" caps to ensure equitable
distribution of new chargers
» Property owner is responsible for the maintenance and operation of the charging
stations.
» Charging stations need not have "intelligent charging" options, but must be
upgradeable to include such options as data monitoring, communications, and
demand control capability (to facilitate possible future demand response
program).
» Only commercial retail/entertainment/hospitality/residentialsites that are served
by PWP electric are eligible.
» Property owners should consult with their Account Managers at PWP regarding
potential demand costs associated with EV charging.
» Charging stations must be accessible to the public during normal business hours.
» Time limit EV parking should be implemented and enforced during mid-day hours
(i.e. 10 am to 3 pm) to ensure turn over.
15

16. Accessing the Funding
» Submit 3 bids from approved vendors list to the City of Pasadena to start
the process.
» Submit bids to:
Mike Bagheri
City of Pasadena
Transportation Manager
mbagheri@cityofpasadena.net
(626) 744-7208
» The cut-off date for submitting bids is January 15, 2015. All installation
must be completed by June 30, 2014. July 07, 2014 is the deadline for
submitting invoices.
» A MOU will be executed between the City of Pasadena and grant recipient.
» The City of Pasadena will issue Purchase Orders for payment to contractors.
16

17. New Regulations on EV Charging
and Billing
SB 454: The Electric Vehicle Charging Stations
Open Access Act
» Requires that all public charging stations which
require payment accept a simple credit card
transaction or provide access with a phone call.
» Requires pricing transparency so that drivers
know costs associated with particular charging
stations.
» Goal is to ensure that the entire public charge
infrastructure—much of which is funded at least
in part by public money—is available to anyone in
need of a charge.
17

18. Best Practices for Workplace and
MUD Charging
» How Best Practices were developed
» Elements of the Best Practices
» Gain Internal Support – Survey – What to Install Charging Equipment Options and Costs - Establish
Internal Procedures – Monitor and Evaluate
» Employer Policies Supportive of EVs
» Taxes and Incentives
» Examples of Workplace Charging
18

19. How Best Practices for Workplace
Charging Were Developed
EEVI – Employer EV Initiative
Workshop I
(July 2012 –
Google)
Survey of
companies
7 Interactive
Monthly
Web
Meetings
Interviews
with
Pioneering
and
Interested
Companies
Review of
Relevant
Reports and
Literature
19

20. Elements of Best Practices for
Workplace Charging
Gain Internal Support
Employee Survey & Site Electrical System Evaluation
Choose Appropriate System
Install System
Establish Internal Procedure
Monitor and Evaluate
20

21. Gain Internal Support
Company
Management
Interested
Employees
21

22. Employee Survey & Site Electrical System Evaluation
Employee
Survey
• No. of vehicles leased or
purchased
• Commuting distances
• Interest to charge at work
Electrical System
Evaluation
• Electrical Panel
• Circuit Breakers
• Wiring
22

23. Choose Appropriate System
EVSE Options &
Hardware Costs
• Level 1
• Level 2
• Fast Charging ?
• How many
EVSEs?
Installation Cost
• Siting
• Power
requirements
• Permits
Operational Costs
• Electricity Cost
• Facility/Demand
Charge
• Network costs
23

24. How Many Chargers?
24

25. Costs
» Hardware costs
» Level 1… just the cord to ~$1,000
» Level 2: $500 - $5,000
» DC Fast charging: $15,000
» Installation costs
» Can vary greatly depending on site conditions
» Few $100 to $5,000 per EVSE
» Operating costs
» Commercial el rates in US $ 0.8 -0.15/kWh
» Network costs – site host, monthly charge
$30/EVSE, membership for user
» Demand charges – can be avoided if managed, cost $1030/kW
25

26. Install System
Determine
recharging site(s)
Closer to existing electric utility
equipment is cheaper, adding
new circuits and conduit can
increase capital costs
significantly
Review traffic, pedestrian
flow, parking requirements, and
ADA compliance issues
Consider such safety, proper
and sufficient lighting, potential
shelter from weather, general
personal/ property security, and
signage
Determine additional retrofit
needs, including landscaping
Estimate electrical
load at site(s)
Determine whether to use Level
1 or 2 charging or other
Obtain charger requirements
from vehicle and charger
suppliers
Determine the appropriate
number of EVSE units
Consider expectations for
future expansion now, taking
into account the facility’s
electrical capacity
Contact EVSE
suppliers
Confirm charging
needs, types, and costs. A
listing of suppliers
www.pluginamerica.org/access
ories.
Buy equipment that takes
advantage of the total time
employees are parked to
minimize your equipment and
utility costs
Contact Utility
Assess existing electricity supply
- is it adequate?
If no, determine necessary
electrical service upgrades
Review metering requirements
and elective options
Consider using load
management equipment.
Contact pertinent
permitting agencies
and obtain all
pertinent building
and use permits.
Identify special local
fire, construction, environment
al, or building requirements
Obtain all applications
Determine additional
permitting costs
Determine site plan
requirements
Check with utility if they offer
special daytime EV charging
rates
Hire the prime
contractor and verify
contractor
subcontractor
credentials.
26

27. Establish Internal Procedures
Level of
Access
Combine with
fleet use
System
Optimization
Payment
options
EVs vs PHEVs
Integrate DG
$/h, $kWh
Employees
and Guest
Public or
Private Access
Priority
Consider total
building load
Flat monthly
rate
Fleet vehicles
Vehicle Building – Grid
(V2G)
Free
27

28. Monitor & Evaluate
Understand Usage
• Number of vehicles
• Frequency & duration
of charging
• Electricity use kWh
Future Plans
• Expansion
• Billing
• System Optimization
Evaluate Cost
• Operating
• Maintenance
• Management
28

29. Employee Policies Supportive of PEVs
» Cash incentives up to $4,000 for purchasing or
leasing a qualified PEV
» Company paid monthly lease – HOV access
» Free charging at work
29

30. Incentives
» Local and regional incentives – employee commute
reduction programs (large cities)
» 13 states have pending incentives for EVs
» HOV lanes
» Tax exemption or credits
» December 31, 2013, can deduct cost of the equipment
and installation, up to $30,000, under the Alternative
Fuel Vehicle Refueling Property Credit Act.
www.irs.gov/pub/irs-pdf/f8911.pdf
» Up to 3 LEED credits
30

31. MUD Charging
(Multi-Unit Dwelling)
31

32. Other Tools and Resources
 CALSTART
 Website to share resources across regions and showcase case
studies www.evworkplace.org
» California Plug-In Electric Vehicle Collaborative
» Case Studies Report
» AMPING UP CALIFORNIA'S WORKPLACES: 20 case studies on plug-in
electric vehicle charging at work (November, 2013)
» Decision Guides
» Why Employers Should Install Workplace Charging for Plug-in Electric
Vehicles (November, 2013)
» Employer's Guide to Installing Workplace Charging for Plug-in Electric
Vehicles (November, 2013)
» How Can I Get Plug-in Electric Vehicle Charging at My Workplace
(November, 2013)
» Workplace Charging How and Why? (2012)
» See more at: http://www.pevcollaborative.org/Workplace-Charging

33. Headers, Blue, Bold, Calibri 44
Local Business Actions with
EV Charging

34. Grant Dawdy
» Manager, Environment and
Conservation, TDM
» The Walt Disney Company
34

35. Kristina Valenzuela
California Institute of Technology
Kristina.Valenzuela@caltech.edu
626-395-4729

36. 






Are you buying an EV this year?
Do you already own an EV?
Do you have a charging station installed at
home?
Do you have an outlet higher than 120 volts?
Do you currently use the existing stations on
Campus?
If charging stations are updated or new ones
installed would you use them on Campus?
If there was a charge for the use of charging
stations would you pay to use them?

37. 


Call surrounding locations
Caltech charges $1.25 per hour, $1.00 min.
and 4 hour limit.
The public is charged $2.00 per hour, $1.00
min. and a 4 hour limit.

38. 



2 charging stations in the South Wilson
Parking Structure/1 in Holliston Parking
Structure
Staff and Students were already used to these
locations.
What output specs will be needed?
Schedule a walk through with the company

39. 



Is this coming from your budget?
Do you have the budget to take this on?
Can other departments help?
Caltech went through the ChargePoint
America Program (Free Charging Stations) still
had expenses.

40. 




Use your research on the surrounding
companies and what they are charging.
Staff/Students are charged $1.25 per hour
Public is charged $2.00 per hour
Online membership
Registration of all Caltech ChargePoint Cards
online before registering and distributing to
Caltech Community

41. 


Very easy online programming
Had to call customer services once
Have good relationship with installing
company

42. 


Decide ahead if you will be keeping the old
charging stations or removing them from
your location
If you remove and the decide to re-install can
cost you more.
Will you charge for the use of the old
charging stations?

43. 
Make sure you have signage explaining rules
Instructions posted and
laminated by machine.
Just a Thought!!! Liability
Clause in case of injury

44. From the ChargePass account you can set up SMS
and email alerts for:
 Vehicle Fully Charged
 Plug out Detection
The ChargePass account will collect all usage history
for your public charging with:
 Start and end times
 Energy used
 Greenhouse gases saved
 Occupied time
 Location

45. 
Go to mychargepoint.net and click find
stations, or download the ChargePoint apps
for your smart phone.

46. 

Timeline
Some people still charging with 110 outlet
from their office buildings to charge or not to
charge.

Stick to your rules

47. EVSE Panel
»
»
»
»
Joe Cannon – EV Connect
Joseph Shinn– Clean Fuel Connection
Dexter Turner – OpConnect
Jordan Vannini – Construction Business
Consulting
47

48. Questions?
Please indicate your level of interest on Sign-Up
Sheet before leaving today.
Thank you!
48

49. CALSTART
Clean Transportation
Technologies
and Solutions
Whitney Pitkanen
wpitkanen@calstart.org