1. The document provides step-by-step instructions for organizing files and folders in the My Documents folder and other locations on a computer. 2. It describes how to create, rename, delete and move files and folders, as well as how to change views and search for files. 3. The document also includes directions for inserting pictures into documents, saving and opening files from different locations, and copying files between the My Documents folder and removable storage devices like USB drives.

1. Click on My Documents on the DesktopThis is where you should save everything. The Navigation bar at the top of the window shows you where you areYou are in Documents Where are your Documents?Does your window have a task pane?If it does go to the next page.If it doesn’t go to Tools – Folder OptionsClick on Show common tasks in folders.Click OK.Does your window look like this?Any text that is highlighted can be overwritten. You do not need to click or delete…just typeClick on the Make a New Folder button A new folder will appear with the words New Folder.Do not click, just type the name of the folder Create a New FolderCustomise your Finder Window<br />Click on the View optionGo to ToolbarsMake sure that Standard Buttons and Address Bar is ticked, if they are not then click on them.<br />DetailsIconsTilesThumbnailsListChange the View Click on View in the menu bar.Click on each one to see how it looks.Choose a View Option.Tidy up the viewChange your view to Icons If there is file that can go in a folder, click and drag it on to the folderAs you move it on to the folder, the folder will go darkIf there is no folder for the file to go in, then make a new folder by clicking on, name it and then drag the file on to it.Tidy up your foldersIf you want to add a folder inside another folderDouble click to open the main folderAt the top of the window you will see that you are in your new folder (i.e. Literacy in this example)Make a new folder by clicking on Name it Make a folder inside another folderClick and drag the file on to the main folder (that holds your new folder).The folder will go dark as you drag the file onto it. Once it is in this folder then drag it into the new folder.Add a file from your My Documents to this new folderRight click on the file or the folder you want to rename.Left click and Select RenameDo not click, just type the name of the file or folder or click on Rename in Task Pane and type the new name of the file/folder.Click on the Back button to get back to My Documents Right click on the file or the folder you want to delete.Left click and Select DeleteSelect Yes to delete.(Shortcut: click once on file or folder, press Delete on keyboard)Delete a file or a folderRename a file or a folderIf there is another word instead of Documents like this example Then click on Back button to return you back to My Documents window, or click on My Documents in Task PaneIf you are using Word 2003, go to File – Save as, Name your file, click SaveOpen Word 2007Click on the Office button and select Save As (or press F12)Select Word DocumentLook at the top of the window, if My Documents is the Word in the Navigation panelName your document and click SaveSave a file to DocumentsIf you are using Word 2003, go to File – Save as, click on the folder you want to save in, click Open, Name your file, click SaveGo to Office button, select Save As (or press F12)Select Word DocumentClick on the folder you want to save in i.e. LiteracyClick OpenLook at the top of the window, the name of the folder you opened should be in the Navigation panelName your document and click SaveSave a file to a folder in DocumentsIf you are using Word 2003, go to File – Save as, doubleclick on the folder that contains the folder, doubleclick on the folder you want to save in Name your file, click SaveGo to Office button, select Save As (or press F12)Select Word DocumentClick on the folder that contains the folder you want to save to i.e. LiteracyClick on the folder you want to save in i.e. WritingClick OpenLook at the top of the window, the name of the folder you opened should be in the Navigation panelName your document and click SaveSave a file to a folder, that is in another folder in DocumentsYou can change the view of your folders at anytime by clicking on the View button on the top right hand side of the window.Go to Office button, select Save As (or press F12)Click on the folder that you want to add a new folder to i.e. Literacy (Click Open) or go back to My DocumentsLook at the top of the window, the name of the folder you opened should be in the Navigation panelMake a new folder by clicking on the on New Folder Button . Type a new folder name and click OKName your document and click SaveSave a file to a new folder in My Documents or in another folderOpen a file in DocumentsGo to Office button, select Open The computer might remember the last place you went to, in this instance I know the folder I want to open is in My Documents, so click on the My Documents button.Go to Office button, select Open Click on My Documents, Double Click on the folder that contains the folder you want to openDouble click that folder, then double click the file you want to open.Open a file in a folder in DocumentsClick on the Start button Click on Search Click on All files and folders In the search box type the name of file and/or folder you are searching forClick SearchIf you see the file you want then click on it and it will openFind a file or folderYou could be presented with a lot of results.First Step: Scroll to the far right and select ‘Type’ which will sort the files into PDF, Word, PowerPoint, folders etc. Scroll down to the type of file you are looking for, double click on the file to open it.Or click on Date if you know it was recently you saved the fileSee more resultsFind out where that file is savedWhen you have found the file, look under the heading called In Folder This tells me the file called Writing Genre is in a folder called Writing which is in another folder called Literacy, which is in My Documents C:\Documents and settings\Jacqui Sharp\My Documents\Literacy\Writing(Ignore the C:\Documents and settings\Jacqui Sharp this is where My Documents is stored)Therefore if I go and open My Documents folder, then open the literacy folder, then the Writing folder, there I will find my Writing Genre file.By default your photos should be in your Pictures folder.The easiest way to find that folder is to go to your Windows Start button Click on Pictures on the right hand side.You might like to change the view of your pictures.Click on View on the menu bar Click on each one to see how it looks.Choose a View Option.Where are my PhotosDelete a photo or a folderRename your photosRight click on the photo or the folder you want to rename.Left click and Select RenameDo not click, just type the new photo or file name , or click on Rename in Task Pane and type the new name of the file/folder.Right click on the photo or the folder you want to delete.Left click and Select DeleteSelect Yes to delete.(Shortcut: click once on file or folder, press Delete on keyboard)Keeping Photos tidyClick on one photo or a folderClick on the View as a Slideshow button Press the arrow keys or click with the mouse to advance to the next pictureView your photos as a slideshowClick on the New Folder button A new folder will appear with the words New FolderDo not click, just type the name of the folder Drag photos into the new folder in the same way you drag files.Make a new folderIf it doesn’t open up to the Picture File, click on My Documents down the left hand side of window, then click on My Pictures.Click where you want the photo to goWord 2007Click on the Insert tab Click on the Picture button Double Click on the folder, double click on the picture to insertWord 2003Click on the Insert Picture button on the Draw Toolbar or go to Insert – Picture – From File.Double Click on the folder, double click on the picture to insertInsert a photo into WordOpen Word 2007Go to Office button, select Open (Word 2003, go to File –Open)Click on My ComputerDouble Click on the folder that contains the folder or file you want to openDouble click that folder, then double click the file you want to open.Double click on Removable Disk (or it maybe named something different.Open a file in Word from a memory stickIf you want to make a new folder to save in then click on New Folder Button . Type a new folder name and click OKOpen Word 2007Click on the Office button and select Save As (or press F12)Click on My Computer in the Task paneDouble Click on Removable Disk Name your document and click Save.If you want to save in a folder, then double click on a folder and click Save.If you are using Word 2003, go to File – Save as, Name your fileSave a file to a Memory Stick from WordCopy files from a memory stick to My Documents or vice versaGo to Start button , and select My Documents.Minimize both windows by clicking on the Restore Down button at the top right of the window. Resize both windows to fit on screen by clicking and dragging on the corners or edges. Place them side by side. Click and drag folders or files from one to the other. The originals will stay and copy to the new destination.Go to Desktop Double Click on My Computer If it is not there, then click on the Start button , and select My Computer.Double click on Removable Disk