This document provides instructions for using Google Drive and Google Docs. It explains that Google Drive is cloud storage that allows creating and accessing files online from any device. Google Docs, which is accessed through Drive, allows creating and editing documents, spreadsheets and presentations online and sharing them with others to collaborate. The document outlines how to create a Google account, access Drive, create new files and folders, upload files, share files with others, and move files between folders to organize them.

1. How to Use Google
Docs

2. What is Google Drive?

3. A free service from
Google which allows
storage of files…

4. online and can be
accessed using cloud

5. What is cloud?

6. It’s a virtual space where
files are stored…

7. and can be accessed
with web applications

8. Google Drive gives you
access to Google Docs

9. What is Google
Docs?

10. It’s a free online
program.

11. You can create
documents and
presentations online.

12. Share documents, files,
presentations with
others.

13. Others can edit shared
documents online.

14. Save and store
documents online.

15. You need to Create
Google Account to edit
documents online

16. and access Google Docs

17. If you have Google
account

18. Sign in Google Docs using Google Account

19. If you have no Google
Account yet

20. Create a Google Account

21. Go to

22. www.google.com

23. Click Create an Account

24. To create the account fill in the boxes
Fill in boxes

25. Can now access Google
drive after signing to
www.google.com

26. Click Drive icon

27. Google Drive screen appears

28. 1. To Create a New
Document

29. Click Create button

30. Select the type of file you like to create

31. Can choose to create new Document (similar
to Microsoft Word)

32. Can create Spreadsheets (similar to Microsoft
Excel)

33. Can create Presentations (similar to Microsoft
PowerPoint)

34. Can create Forms to make surveys

35. Can create using Drawing

36. To start let’s choose Document

37. New document opens

38. Locate Untitled Document

39. Select and click Untitled Document

40. Rename Document dialog box appears

41. Type name for your document

42. Click OK

43. Document will be renamed

44. Google Docs
automatically saves file
as you edit

45. Google Docs uses Autosave

46. 2. To Upload a
Document

47. You can access file
online in
cloud

48. using any computer with
internet connection

49. Use Google Docs to edit
uploaded files…

50. from your Microsoft
Word or Excel

51. Now to upload files in
Google Drive

52. Locate file to be uploaded in your computer

53. Click, hold and drag file to Google Drive folder

54. File appears in Google Drive

55. You can now access your
file ANYWHERE

56. by signing-in to your
Google Drive

57. You can also…

58. copy, paste, bold,
underline, italicize etc. a
document

59. Choose from the different options in Edit menu

60. To upload folders

61. Identify Folder to be uploaded in Google Drive

62. Click and drag folder to Google Drive shortcut

63. Folder and its files appears in Google Drive

65. To open file

66. Double click a file to open

67. Upload file on the web

68. Select and click the Upload button

69. Select Files from drop-down menu

70. Select the file you want to upload

71. Click Open

72. The Upload settings dialog box will appear

73. File will appear on your Google Drive

74. 3. Share Files

75. Share work with others
through collaboration

76. where others can edit
your documents or…

77. share work with others
and just view
documents

78. Select file you want to share

79. File action buttons appears on top of page

80. Click ‘Share’ button

81. Sharing settings dialog box opens

82. Type email addresses of people you like to
share file

83. Click drop-down arrow next to a person’s name

84. Choose if others can edit, comment or view file

85. Only files in Google Docs
format can be edited
online

86. Can choose to add message to explain file
shared

87. Type in your message

88. Editors are people you
shared your files with

89. Editors, by default are
allowed to invite people

90. to access the file

91. Click [Change] if you don’t want editors to
invite others

92. Another Sharing settings dialog box appears

93. Select Only owner can change the permissions

94. Click Save to return to first dialog box

95. Then click Send

96. Click Done

97. File will be shared and…

98. will be marked as
Shared in your Google
Drive

100. 4. Creating Folders

101. Folders are used to
organize files

102. To Create a Folder

103. Click Create button

104. Select Folder from drop-down menu

105. Type name for the folder in the dialog box

106. Click Create button

107. The folder appears on left-navigation pane
under My Drive

108. Create a folder within a
folder known as Nested
Folder

109. Select a folder and click

110. Then select New Folder button

111. The new folder box appears

112. Type a name for the new folder

113. Then click Create

114. New Folder is now inside another folder

115. 5. To add files to
folders

116. Select file you want to add to a folder

117. Click, hold and drag file to desired folder

118. Confirmation dialog box appears at top page

119. File is now stored in folder

120. Adding multiple files on
same folder

121. Check boxes of files you want to add to folder

122. After selecting files to be
stored in a folder…

123. Click, hold drag any selected file to desired
folder

124. Selected files will be added to folder

125. Files are now transferred to folder

126. Move file between
folders

127. Select file you want to move

128. File action buttons appear at top of page

129. Click Move to button

130. Move to dialog box appears

131. File’s current folder is indicated by check mark

132. Select another folder to store the file

133. Check mark will appear next to selected folder

134. Click Move button

135. File is moved to selected folder

136. Thank you end of
presentation
Sources: www.google.com
www.gcflearnfree.org/googledriveanddocs
https://sites.google.com/site/gdocswebquest/
http://onlineconnections.wikispaces.com/file/view/Google+Docs+Tutorial.pdf
www.cctvcambridge.org