2. Overview of Microsoft User Interface
The Essential Elements of
Title Bar
Ribbon
Tabs, Groups & Buttons
Microsoft Word Overview
Microsoft Excel Overview
Wrap Up
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Topics
3. Spelling
Drawing
Thesaurus
Dictionary
Save
Print
Open
Close
Font
Style
Insert
Close
Find
Replace
Layout
View
Microsoft Office Common Buttons & Groups
Microsoft Office Interface Common Tabs
Review
View
File
Home
Insert
Layout
Microsoft Office 2010 Common
Features
4. Located at the top
of the page
Displays
File name
Program name
If the file hasn’t
been saved
Document#
Book#
Presentation#
4
Title Bar
5. At the top left of the
page
Default Functions
Quick Save
Undo
Redo
Customizable
Print Preview
New
5
Quick Access Toolbar
6. Ribbon located below title
Replaces drop downs in
previous versions
Components
Tabs
Groups
Buttons
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The Ribbon
7. Types
Command
Default tabs
Contextual
Functions specific
Task specific
Program
View specific
Only in Word
Customizable
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Tabs
8. Aligned under tabs (red
brackets)
Home Tab
Clipboard
Font
Paragraph
Styles
Groups change within
each tab
Customizable
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Groups
10. MCC now uses the on-line tutorials available
at www.gcflearnfree.org to supplement the
slides and other handouts.
Navigation
Open tab and enter in the URL
Select Technology
5/31/201310
Online Tutorials
12. Microsoft Word GCF Learn Free
Creating Documents in Word 2010 (1:50)
Text Basics in Word 2010 (3:41)
Microsoft Excel GCF Learn Free
Creating Workbooks in Excel 2010 (2:05)
Cell Basics in Excel 2010 (4:21)
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Online Tutorials
13. Reviewed the Microsoft Office 2010 User
Interface
Ribbons
Tabs
Groups
Watched GCFLearn Free Tutorials
13 5/31/2013
Summary
Editor's Notes
This time we will be taking a two week block to talk about the topics listed on this slide, of course. Notice however that I am going to focus on only the essential elements. You won’t become an expert in any one of the office automation products, You’ll need to take one of the deep dive courses into the specific applications for that – Hint, check out the school catalog. I am giving you enough information – just enough to make friends with the application instead of spending your time questioning the sanity of the software engineer who developed it. Also I am including Microsoft Outlook even though it isn’t strictly “Office Automation because trust me, you want to make friends with that application.
A lot of the features in word and most are standard to any word processing software. Mail merge is a feature whereby Word or any other Word processor, will query a database of some sort, and allow you to input the data into a document.Mail merge is often used to create mailings. I can have a list of 50 customers, type one letter, then perform a mail merge to bring the customer data into my document. I can then hit print and Word will address all the letters for me.Document compare is another valuable tool for version control because it allows you to compare too documents and identify the differences.
Starting at the top of the screen, the first thing you see is the title bar. The title bar displays the file name, followed by the program name. If you haven’t saved your document, you can tell because it shows the generic file name with a pound sign in front of the Program name. So you see either Document# - Microsoft Word Book# - Microsoft Excel Presentation# - Microsoft PowerPoint
Moving to the left of the title, you see what is called the quick access tool bar. This is customizable for the items that you need to do on a regular basis. The default has a symbol for the application that opens an application drop down The next symbol is a floppy disk that lets you do a quick save. The symbol of the arrow facing left allows you to undo the last action. If you click on the drop down you can see that you can undo up to 18 of the last entries or actions. The symbol of the circular arrow allows you to repeat the last action. Finally the symbol with the line over an inverted triangle lets you customize the quick access tool bar. On the right side you see the Microsoft standard minimize, maximize, exit functions.
Next line down from the title is the ribbon. It contains tabs, which replace the menus and the drop down toolbars found in previous versions of Office.The Ribbon keeps commands visible while you work instead of hiding themlike the previous versions drop down menus. t is the primary way of working with Office 2010. Unfortunately it takes a bit more real-estate which is why many authors minimize the ribbon so they are not distracted. Another problem is that although the most common functions are present, not all of the functionality is displayed so additional functions are only accessed via dialog launchers which are a lot like the previous drop down menus. And finally there was a shuffle of common functions so people very familiar with previous versions find it harder to find some of the functions.The Ribbon consists primarily of three basic components: tabs, groups, and buttons.
Tabs contain commands and features organized into groups. There are three kinds of tabs: Command tabs, Contextual tabs, and Program tabs.Command tabs appear by default whenever you open that application. By default, the Home, Insert, Page Layout, References, Mailings, Review, and View tabs appear by default. Contextual tabs appear whenever you perform a specific task, and they offer commands relative to only that task. For example, whenever you select a picture, the Format tab appears in the Ribbon under Picture ToolsProgram tabs appear if you switch to a different authoring mode or view. Default tabs include File, Home, Insert, Page Layout, References, Mailings, Review and View. But of course these are customizable to meet your needsAlso on the Tabs line to the far right are the help button and the up arrow or carrot that lets you hide the ribbon while you are working on the documentNow let’s take a look at the individual tabs
Tabs contain commands and features organized into groups. Groups vary from tab to tab and are customizable. For example the Home tab has 4 groups: Clipboard, font, paragraph and style
Buttons are the smallest element of the Ribbon and located within the group. We issue commands by click on Buttons within the ribbon. Buttons on the Ribbon will change color when clicked.An example of this is in the clipboard on the home tab. You can see in this slide, the clipboard has for 4 buttons – Paste, Cut, Copy, and Format Painter.Notice the down arrow beneath Paste. I can use Paste as a menu or as a button. If I select the Image above the word Paste, I will use Paste as a button. When I select the button, the application will paste using default settings. If I select the down arrow beneath Paste, however, the application will display a menu, where I can select one or more paste options, if available. For example, I can choose to paste text as HTML, Formatted Text, plain text, or even as an image.
We are going to walk through some of the preliminary tutorials so you can get a feel for that is at the site
We are going to walk through some of the preliminary tutorials so you can get a feel for that is at the site
