This document provides an overview of the basic features and user interface of Microsoft Word. It describes how to launch Word, create and save documents, and exit the program. The key areas of the Word interface covered include the title bar, ribbon, quick access toolbar, document window, scroll bars, status bar, and cursor. Basic functions like opening, saving, and closing documents are also summarized.

1. RECALLING A WORD
PROCESSOR

2. GETTING STARTED
WITH MS WORD

3. While different versions have different
appearances, they all have most of the same
features. If you know what to call it, you
should be able to find it in other versions.
Terminology

4. MICROSOFT WORD…
• …is the word processing component of the
Microsoft Office Suite.
• It is used primarily to enter, edit,
format, save, retrieve and print
documents.

5. MICROSOFT WORD (MS
WORD)
Microsoft Word is a word
processing program from
Microsoft o which enables us to
create, edit, and print documents
like letters, reports, posters,
banners, and many more.

7. MS WORD LAUNCH
To open MS Word, we:
1. Select the Start button on the taskbar.
2. Choose the All apps option from the Start Menu.
3. Scroll down to the Microsoft Office 2013 folder and
select it.
4. Choose the Word 2013 option.
5. Select Blank document from the Start screen.

9. ANOTHER WAY TO OPEN MS WORD IS USING THE
DESKTOP
1. On the desktop, look for the Word 2013 shortcut icon.
2. Double-click the icon.

10. MS WORD ENVIRONMENT
1 2 3
4
5
6
7
8

11. QUICK ACCESS TOOLBAR
This bar contains the commonly used
commands. We can add or remove buttons on the
toolbar by selecting the Customize Quick Access
Toolbar button found on its right side.

12. The area outlined in red is called the
quick access toolbar.
It contains the most commonly used
commands in Microsoft Word:
1. Save
2. Undo
3. Repeat

13. TITLE BAR
This bar displays the file name and the program name. If
we have not yet saved the file, the initial name is Document1.
In this case, the name of the program is Word.

14. This file has not yet been saved so its
name is Document1.
Files created in Microsoft Word are often
referred to as documents and have the
file extension .doc or .docx

15. MINIMIZE, RESTORE, OR
MAXIMIZE AND CLOSE BUTTONS
These buttons are found on the upper rightmost part of the
Title bar. Let us select each button and observe what happens.
When we select the Restore button, it changes too Maximize
button. When we choose the Maximize button, it will bring back
the Restore button.

16. The area outlined in red contains the
minimize, maximize/restore and close
buttons for the program window.

17. When you click the minimize button the
program becomes a button on the
Windows taskbar located at the bottom of
the screen.

18. You can restore the document to its
original shape and size by either:
Clicking on the button on the task bar one
time to restore it to active mode,

19. When you click the maximize / restore
button the program assumes the same
shape and size it was before you
minimized it.
Or
The program window will fill the screen.

20. When you click the close button the
program will ask you if you want to save
the changes if you have made any
changes. Once you have responded to
this question the program will close.

21. RIBBON
This is found below the title bar. It contains
all the commands that we will need to
perform the tasks in MS Word. It has tabs
that are divided into groups of commands.

22. Microsoft Office 2007 & 2010 use what
is referred to as the “Ribbon” interface.
The area outlined in red comprises the
Ribbon.
The ribbons we are going to go over
today are the default ribbons.

23. You may customize the ribbon and or a
group on the ribbon on your personal
computer to have only the features you
want to use.
In order to do this all you have to do is
right mouse click on the ribbon or the
group you want to customize.

24. The Words File, Home, Insert, etc…
outlined in red are referred to as tabs.
Each tab has several Groups attached to
it.

25. The File Tab menu contains the commands
most commonly associated with the file.

26. The Home Tab Groups contain the commands
most commonly associated with the formatting and
editing of text.
Clipboard Font Paragraph
Styles Editing

27. The Insert Tab Groups contain the
commands most commonly associated with
adding something to the document.
Pages Tables Illustrations
Links
Header/Footer
Text
Symbols

28. The Page Layout Groups contain the
commands most commonly associated with
settings that would affect the entire page or
document.
Themes Page
Setup
Page
Background
Paragraph Arrange

29. The References Groups contain the
commands most commonly associated with
writing a research paper, essay, term paper or
similarly formal documents.
Table
of Contents
Footnotes Citations &
Bibliography
Captions Index Table of
Authorities

30. The Mailings Tab groups contain the
commands most commonly associated with
documents and files created for mass mailing.
Create Start
Mail Merge
Write & Insert
Fields
Preview
Results
Finish

31. The Review Tabs groups contain the
commands most commonly associated with
documents which are shared or being prepared
for publication.
Proofing Language Comments
Tracking
Changes
Compare
Protect

32. The View Tab groups contain the commands
most commonly associated with the variety of
ways you can “look at” a document or
documents.
Document
Views
Show Zoom
Window Macros

33. DOCUMENT WINDOW
This is found below the Ribbon. This part displays the contents of the document. It is
the main working area where we type the text and place the objects.

34. CURSOR
This is a blinking vertical bar that indicates
where we will insert the text or objects. It is
also called the INSERTIN POINT. Observe
that the cursor becomes an I-beam pointer
when hovered on an area where text may be
inserted, highlighted, or changed.

35. STATUS BAR
This bar found below the Document window. It
displays information about the document such as
the number of pages, number of words, among
others. It also contains buttons for different views
that change how our document is displayed – the
Read mode, print layout, and web layout. It also
contains slider for the Zoom control.

36. SCROLL BAR
These bars are used to scroll up and down
through the pages of the document.

37. DOCUMENT CREATION
To create a new document, we:
1. Select the File tab.
2. Choose New, The Backstage view opens.
3. Select blank Document.
A new blank document opens. We can also create a new document by pressing Ctrl +
N.

39. DOCUMENT SAVING
To save a document for the first time, we:
1. Select the file tab.
2. Choose Save As. The backstage view opens.
3. Choose Computer on the center pane, then select the
Browse button on the right pane or choose from the
Recent Folders.
4. In the Save As dialog box, choose the location where to
save the document.
5. Enter the name of the file in the File name box, the select
the Save button

41. To save changes in the document, we can
do any of the following:
• Select the File tab, then choose Save.
• Select the Save button on the Quick
Access Toolbar
• Press Ctrl + S

42. DOCUMENT EXIT METHOD
To close a document without
exiting MS Word, we:
1.Select the file tab.
2.Choose Close. We can also press
Ctrl + W to close a document.

43. DOCUMENT OPEN METHOD
To open an existing document, we:
1. Select the File tab.
2. Choose Open, The Backstage view opens.
3. Choose Computer on the center pane, then select the
Browse button on the right pane or choose from the
Recent folders.
4. In the Open dialog box, choose the location of the
document we want to open.
5. Choose the file, then select the open button, we can also
press Ctrl + O to open a document.

44. MS WORD EXIT METHOD
To exit MS Word, we simply select
the Close Button on the upper right
corner of the program window.