Webinar: Is your Manufacturing Procure2Pay ready to meet e-invoicing mandate?

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Webinar : Is your Manufacturing Procure2Pay ready to meet
e-invoicing mandate?

2© Sensiple. All rights reserved
Speakers For the Day!
Sundeep Sumithran
Product Manager
Venkatesh Ramamoorthy
Subject Matter Expert -
Manufacturing

Thanks for your Participation. Enjoy the Session!
Questions will be answered at the end of session in the order in which they are received
In case if you do not receive answers to your question today, you will certainly receive answers via
email shortly
All phones are set to mute. If you have questions, please type them in the Chat window located beside the
presentation panel
We will continue to collect more questions during the session as we receive and will try to answer them
during Q&A session
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7
What we need to Know? E-Invoice
GST E-Invoicing is transfer of invoices through electronically from seller to buyer on authentication of
GST system with an Invoice Reference Number (IRN) on it.
Types of transactions covered under GST E-Invoicing:
Types of documents covered under GST E-Invoicing:
Invoices Debit note Credit note
Not Applicable for
B2C transactions
B2B (Business to Business) B2G (Business to Government) Export
Supplies through E-commerce operators Reverse Charge Transactions
Effective 1st April
2020
Applicable for
Business > Rs.100 crore

Challenges
Seller’s Challenges
Integration of ERP System with IRP Raising an invoice as per E-Invoice schema
Tracking of Cancelled invoices
Buyer’s Challenges
Invoice extraction received from IRP through E-Mail Verification of Invoice Invoice PO mapping
Storage and retrieval of invoices Integration with ERP and Data updates
Mandatory fields needs to be updated Bulk generation of IRN is not available at IRP
De-Duplication check done by IRP is imprecise Cancellation of an e-invoice to be done manually at IRP within 24 hours

9
E-Invoice flow
Seller’s System
(ERP/ Accounting
Software/ Third Party
Software)
IRP (Invoice
Registration
Portal)
Buyer’s System
(ERP/ Accounting
Software)
Seller
Invoice Registration
Portal (IRP)
Buyer
Signed JSON
file to Seller
Signed JSON File
to Buyer
Push Details to IRP/
Registrar in JSON format
Major Objectives
 Improved Reporting
 Automated Compliance
 Linkage between Invoice and Tax payments
 Authentication and invoice Trail
 Mitigation of fraudulent invoicing

Kaptiche in Seller’s System
IRP (Invoice
Registration
Portal)
Buyer’s System
(ERP/ Accounting
Software)
Data
validation
De-duplication
Check
Conversion
Of Invoice
into JSON
Upload
JSON into
IRP
Seller’s System
ERP/ Accounting
Software
Intelligent Data Extraction
Scanner

11
Process and Generation of IRN at IRP
IRP
Buyer’s System
(ERP/ Accounting
Software)
IRP (Invoice Registration Portal)
Seller’s System
(ERP/ Accounting
Software)
Central
Registry
GST
System
EWB
System
Send Signed
JSON
Through
Email
Supplier GSTIN + Recipient GSTIN
+Doc Number + Doc Date + Invoice
Value + Number of line items +
Major HSN Code + IRN (Hash)
Parameters to Generate the Hash
(Supplier GSTIN + Doc Num + FY +
Doc type)
Send Signed
JSON
Through
Email
De-Duplication check at central registry is done by verification of Hash
Process in IRP:
• Generate / Validate Hash
• Generate Unique Invoice Reference Number
• Digitally Sign the invoice
• Generate QR-Code

IRP
12
Kaptiche in Seller’s System
Invoice
storage
Identifies
and Scans
QR Code
Data
Extraction
&
Validation
E-Mail
Watcher
Send Signed
JSON
Through
Email
IRP (Invoice Registration Portal)
Buyer’s System
(ERP/ Accounting
Software)
Seller’s System
Email

IRP
13
Kaptiche in Buyer’s System
Send Signed
JSON
Through
Email
E-Mail
Watcher
Identifies
and Scans
QR code
Data
Extraction
&
Validation
Pushing
Invoice into
Buyer’s
system
IRP (Invoice Registration
Portal)
Seller’s
System
(ERP/ Accounting
Software/ Third
Party Software)
Buyer’s System
Email
ERP/Accounting
Software

IRP Cancellation
Portal
14
Cancellation of IRN
Buyer’s System
(ERP/ Accounting
Software)
Invoice list
(last 24
hours)
In-app
cancellation
Seller’s System
Dashboard
With
cancellation
status
Cancellation
of IRN
Track of
Cancelled
Invoice

15
Key features for E-Invoicing by Kaptiche
Auto validation of the mandatory fields filled in the Invoice
Intelligent Segregation data and Population on IRN
Bulk generation of IRN
Invoice De-duplication check
Cancellation of IRN by integration with IRP
Integration with IRP (Interchange of JSON data)
Kaptiche Email watcher – Auto download IRP generated
invoice or JSON
Invoice PO mapping
Seamless integration with ERP/ Accounting software
API integrations for multiple compliances (IRN, EWB and
New return)
Account payable process automation
Intelligent and Cognitive Data Extraction

Kaptiche – APIs & Integrations
Kaptiche API
Extract or input data in an XML or JSON
or CSV format using Kaptiche apps
Kaptiche Integrations / Connectors
REST API
API Access & Authentication
Specific Field Mapping
API Limits & License Restrictions

17
Benefits of Kaptiche
Fully automated IRN
process
Reports & Dashboards
Data extraction from different source
In app cancellation
Accurate De-duplication check of invoices
Segregation of data for e-invoicing
Secured transactionsCustomized validations and auto check
mandatory fields

18
FAQ’s
 No, Invoice is to be generated as per the guidelines (E-Invoice Schema) specified in the Tax Payer’s system and then it need to
be upload in the IRP (Invoice registration Portal)
Please clarify whether there the current e-invoice schema is for the invoice to be issued by Govt or has to be
maintained in the IT system by the tax payer?
 E-Invoice schema need to be maintained by the tax payer’s system and need to generate the invoice as per the schema
How long will the e-invoice generated would be available at the Government portal?
 E-Invoice number (IRN) generated in IRP will stored at IRP for 24 hours, If any cancellation to be made to be made with in such
time, else it can be done on GST system
Will businesses now be required to generate e-invoices on the GST portal / e-invoice portal / IRN portal?

19
FAQ’s
 The businesses will generate the invoice at their system and hence that will not impact the servers of IRP.
 The capacity of the system at IRP shall be built so as to handle the envisaged loads of simultaneous upload based on data
reported in GSTR1 for last two years.
 Subsequently, multiple invoice registrars will be made available that will be able to distribute the load for invoice registration.
Will it be possible to add transporter details as well?
While all businesses generate invoice at the same time, how will the server react?
 No, the transporter details must be entered in the E-Way bill system only
What is the maximum Number of line items supported by e-invoice?
 The maximum number of line items per e-invoice is 10,000

20
FAQ’s
 The IRN (hash) will be generated by GST System using GSTIN of supplier or document creator, financial year and the unique
serial number of the document/invoice. The IRN can also be generated by the seller
 The serial number of invoice will be unique for a GSTIN for a Fin Year and the same has to be captured by Supplier’s ERP
 Supplier has to keep the IRN against each of its invoice. It will be advisable to keep the same in the ERP as invoice without IRN
will not be a legal document
Whether the facility of adding discount amount at line item-level would be mandatory in nature?
Whether the IRN is to be captured in the Supplier’s ERP
 The e-invoice has a provision for capturing discount at line item level
 The discounting at line item level is to be mentioned only when and if it is applicable in the particular transaction
Can the seller place their LOGO in the e-Invoice Template?
 There will NOT be a place holder provided in the e-invoice schema for the company logo

21
FAQ’s
 Yes, it will be possible for both the seller as well as the buyer to print the invoice, using the QR code as well as signed e-invoice
returned by the Invoice Registration Portal (IRP)
Will it be possible to print the e-invoice?

Thank You
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Webinar: Is your Manufacturing Procure2Pay ready to meet e-invoicing mandate?

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