Organizations of all kinds are daunted by managing and extracting information from piles of accumulated documents. How to retrieve these actionable insights from bundles of business-sensitive paper documents and convert them into editable electronic file? Key Takeaways: Extract data on a periodical basis or all together with little to no manual intervention Store all your paper documents digitally and retrieve any document through simple text search Intelligently classify and sort various documents easily based on the types Manage your incoming bulk documents from multiple sources

1. Key Takeaways
What is the maximum volume of documents that can be uploaded?
If the data capture solution is hosted in the customer on-premise,
the volume of documents or data would not matter since all the
documents will be stored on end-customers’ environment.
On-premise hosting also ensures security and data protection. The
system only needs to be configured if data exceeds the limit. And
once the storage limit is reached, the documents are either archived
to a different destination or deleted in chronological order (older files
deleted first).
What is the processing time for a document that is uploaded?
The processing time of a document will vary depending on several
factors that include the size of a document, number of pages,
complexity, clarity of the document, and processing capability.
However, the typical use cases (for 1-2 page documents) such as
invoices, bills, and forms will take a few seconds to process; a
complex document with 20 – 50 pages will take close to a minute to
process.
Can tables be extracted? How can a system handle dynamic tables and
data swaps within the tables?
An intelligent approach should be taken while extracting
information from tables, considering its dynamic nature. The
system should not rely too heavily upon the values within the
table or on the number of rows for the extraction process since
that is bound to changes. The intelligence and Machine
learning capabilities of Kaptiche will allow the system to cope
with the changes in tables and extract information accurately.
Webinar : Key Challenges, Trends &
Approaches in Extracting Data
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2. Can the system extract information from the engineering drawings?
Yes, this is possible, but the system would require rigorous Machine
learning algorithms to be applied beforehand and volumes of similar
documents also have to be fed into the system for it to understand
and capture information intelligently. If, otherwise, the information
required from within this document has to follow a pattern, for
example, a table or standardized sections, the system will require far
less training.
How long would it take on average to train the system for a particular
document? Can this be done by everyone?
For a typical 1-page document, anyone with basic computer skills
can be trained within a few minutes. However, for a complex
document that contains 50 or more pages, 20 -30 tables, and other
complexities, it will take a few days.
But, that’s where Kaptiche’s support team would come in handy, and
our support personnel can help you with training the system if the
documents can be shared.
Kaptiche is an advanced Intelligent data capture solution which is capable of extracting data
in a categorized manner from any document. Our product can interact with mobile devices,
e-mails, fax and file transfer to fetch data. This offers a powerful solution that helps companies
to reduce manual efforts associated with document classifications and enable retrieval of
meaningful data.
Kaptiche will help organizations reduce redundant paperwork and the burden on manpower
by efficiently transforming structured or unstructured documents into retrievable information,
providing users with options for delivering meaningful information into business applications
and databases.
About Kaptiche
www.kaptiche.com
Plot No:9/A15, SUPCOT IT Park,
Padur Post, Siruseri, Chennai, India
marketing@kaptiche.com
+91-87544-44174
Contact US