This document discusses how Google Apps tools can be used in education. It provides an overview of Google Apps for Education, which allows schools to manage student and staff accounts under the school's domain. Key Google Apps tools for educational use include Gmail for communication, Google Docs for collaboration, and Google Forms/Sheets for data collection and analysis. Examples are given of how various Google Apps can be embedded in classroom lessons and used for professional development, projects, and administrative tasks. The document advocates for adopting Google Apps to improve access, collaboration, and technology skills among students and staff.

1. Venturing into the Cloud
With Google Apps
Jeff Piontek
Punahou
June 14, 2011

2. What criteria make something
valuable for an educator?

3. Name a single tool that meets
this criteria.

4. Was such a tool available five
years ago?

5. Why is it available now?

6. Toolsfor Educators
An Educator's World of Google Tools

7. Google's Mission
“Organize the world’s information
and make it universally accessible
and useful.”

8. Google's Philosophy:
• Focus on the user and all else will follow.
• It’s best to do one thing really, really well.
• Fast is better than slow.
• Democracy on the web works.
• You don’t need to be at your desk to need
an answer.
• You can make money without doing evil.
• There’s always more information out there.
• The need for information crosses all borders.
• You can be serious without a suit.
• Great isn’t just good enough.

9. Google of the Future?

10. Google Time Line
What Google has been up to for ten years

11. Vocabulary
Web 2.0 - second iteration of internet; highly dynamic
Blogging - weblogging
RSS - Really Simple Syndication
Widget - tool added to web page
Aggregator - site for compiling RSS feeds
Cloud computing - working in the Internet; online file storage,
web apps.
Web apps - applications that are web hosted rather than hard
drive based

12. Word Processor,
Spreadsheet and
Presentation Apps
run through
browser.
Upload common
file formats and
edit.
No compatibility
issues.

13. Open source browser
extension that enables web
applications to run offline.
When not connected to the
Internet, your edits are
stored on computer until
re-connection, at which
point changes are synced
with Google Docs' servers
and made available to
collaborators.

16. Video Chat

17. Calendar

18. Calendar

19. Personalized Home Page
Aggregate Information
Add Gadgets
Many to choose from
Develop your own
Add Multiple tabs
RSS Feeds
Themes

20. Ed Tech Arena

22. Version 5
• Earth
• Sky
• Ocean
• Mars
• Record Tour
• Historical Images
• SketchUp Integration

23. Version 7
• 3-D Modeling
• Earth Integration
• Models in Warehouse
• Import & Export

24. Create 3D models in
SketchUp and share
them through the Google
3D Warehouse.
View 3D models in
Google Earth, by
downloading the 3D
Warehouse network link.

25. Browser that combines
a minimal design with
sophisticated
technology to make the
web faster, safer, and
easier.
It's currently available
for Windows XP with
Service Pack 2 or later
and Windows Vista.
Mac and Linux versions
are being developed.

26. Blog
• Free site
• Interactive
• Facilitate
communication
• Multiple languages
• Follow updates with
Reader

27. Reader
Feed Aggragator
Display feeds
Browse for feeds
Share feeds

28. Book Search

29. Search for scholarly
literature.
Identify the most relevant
research across the world
of scholarly research.

30. Trends
Uses search volume to
track trends
Google Flu Trends
uses aggregated
Google search data to
estimate flu activity.

31. Google Alerts are email
updates of the latest
relevant Google results
(web, news, etc.) based on
your choice of query or
topic.
Some handy uses of Google
Alerts include:
• monitoring developing
news story
• keeping current on
research

32. Google Mobile
News. Anytime, Anywhere.
Google News for your phone lets you read up on the latest
news from anywhere at anytime.
Google News for your phone lets you read up on the latest
news from anywhere at anytime. Point your phone at
m.google.com/news, and you can:
• See the top stories currently making headlines
• Browse related articles from a variety of sources
• Customize your news to show just the sections you want

33. Client Application for Windows
Instant messaging
Free PC-to-PC voice calls
Send and receive voicemails
Unlimited file transfers
Gmail notifications on your desktop
On the Web

34. On the Web

35. Gmail integration

36. Reader

37. Google Apps
• Messaging
o Gmail and Google Calendar keep employees
connected and save your company time and money.
• Collaboration
o Google Docs, Google Video and Google Sites
complement traditional office software to make
teamwork easier. Companies or departments can use
these apps on their own to be more productive.

38. Cloud Computing
• Computer Applications as an
online service
• Managed by the school!
o Benefit of apps for ed

39. Cloud Computing School Options
• Cloud Computing intro - YouTube.com
• Google Apps
• Zoho
 http://zoho.com/index.html

40. Google Tools for Schools
• Standard single user google/gmail accounts
• Google Team Edition
o Overview page
o Can be setup and managed by a teacher or group of
students
• Google Apps Complete School Solution
o Overview page
o Requires IT management support and involvement

42. Education Edition FAQ
• “click here for live faq”
• 1) What is Google Apps Education Edition?
• 2) Why Google Apps?
• 3) What other schools are using Google Apps for
Education?
• 4) How much is Google Apps for Education?
• 5) Will there be advertisements with Google Apps?
• 6) How much storage do users get with Google Apps
Education Edition?
• 7) What is the uptime for the Google Apps email?
• 8) What's the difference between Education Edition
and Premier Edition?
• 9) How secure is Google Apps?

43. Google Apps for Education
• Local management of an institution domain
o http://school.org • school registered and owned domain
• Basic messaging and collaboration services
o Google tools all registered under the school owned
domain
• School staff has complete management rights
o Account creation and management
o Which services are active
o Access to take control of any account
o Tools to integrate with existing services
o Tools to migrate user accounts to Google Apps domain

44. Reference
• Other Google Apps video
o http://www.youtube.com/user/GoogleApps
• Admin Control Panel video
o http://www.youtube.com/view_play_list?p=445899A1
305C271C

45. What is it?
• Option to Mix and Match
o Gmail
o Google Talk
o Google Calendar
o Google Docs
 Document, Spreadsheet, Presentation
 Document Storage, upload, export, publish
o Google Sites (website)

46. Google Apps: Impact
• User-generated content
• Collaboration
• Supports collection and analysis of data
• Student centered
• Home and school access 24/7
• Cross platform
• Chat feature
• Revision history
• Easy sharing of documents (view/edit)
• Sites
• Enables communication

47. Our Goals
• To ensure each student the broadest possible
experience with existing and emerging technologies.
• To embed these experiences throughout the K-12
curriculum.
• To teach each student the safe, legal, ethical and
responsible use of existing and emerging technologies.

48. Our Philosophy
• Try anything that's out there
• Allow distributed support
• Every teacher/student is free to use what works best
• Every teacher/student is free to suggest using a new
product
• Minimize the filter /adjust for grade level

49. Our Usage Plan
• embed Google Apps into the ICT K-12 curriculum
• pilot experiences districtwide
• identify assured experiences
• free to use and publish for school use
o teachers/administration
o students
o school organizations

50. Responding to Concerns
• Sites shared with the world... privacy issues
• Who owns the data and online content
• How to transition students without losing information
• Google doesn't share our data.
• Inappropriate content
• Technical Support
Google Apps User Sites
Apps for K-12: Staying Ahead of the Curve Google Apps Help Site

51. Gmail
• Connectivity
o ability to contact all students
 auto-populating/standardization
o Custom auto forwarding
o All students K-12 and K12 Staff
o Dashboard Level Custom “Distribution Lists” Groups by
class
o Freshmen Class
o Groups created in Mail show up in other apps
o Created new learning opportunity for teachers
 knowledge of csv files

52. Google Docs
• Students learn collaboration skills, collaborative writing, wiki
format, sharing protocols
• Universal access for all students and staff
o No flash drives or need for email attachments
o Cross platform
• Revision History
Other Advantages
• 10 concurrent editors
• Easy upload / download
• Sharing (view/edit)
• Chat
• Insert Table of Contents

53. Google Docs: K-12
Embedded in ICT Curriculum
Grade 3: Google Presentations
Grade 4: Google Spreadsheets and Forms
Middle School: Integration of Neo2 /Google Docs
High School: collaborative research docs and data
collection on spreadsheets

54. Google Docs: Professional Use
• Professional Development
o Agenda/Minutes
o Spreadsheets: sharing faculty data/ideas
• Curriculum writing
• Inventory and budget

55. Google Presentations
• Students learn public speaking, graphic design, visual
literacy
• Collaborative work on one presentation
• Share and send Google link
• Can be embedded into site
Other Advantages
• Creates a Chat backchannel option
on the right
• Storyboard a presentation
• Download as PowerPoint, pdf or text

56. Google Spreadsheets
• Students learn to enter, sort and analyze data / produce
charts, graphs
• Collaborative data collection
• Dynamic cells pull live data
Other Advantages
• Add dynamic gadgets
• 50 concurrent editors
• Embeds into Google Sites
• Downloads to Excel, pdf

57. Google Forms
• Students learn to write surveys/collect and analyze data
• Collect large amounts of data quickly
• Resulting data in Google Spreadsheet
Other Advantages:
• Collect data using mobile devices
• Embeds into a Google Site
• Self-correcting quizzes
• Branching options
• Quick formative assessments
• School productivity /registration
/directories

58. Curricular Examples

59. Google Forms: Project
Directories

60. Google Forms: Probability

61. Google
Forms:
Statistics
Survey
.

62. Google Forms:
Administrative Walk
Through

63. Google Forms: Student
Learning Profiles for
RTI

64. Google Forms:
IT Support

65. Google Calendars
• Students learn to use calendars for project
mapping
• Shared calendars for labs, COWs
• Import 8-day rotation
• Layered views: turn on and off
Other Advantages:
• Specialized calendars
• Project calendars
• Embeds within Site
• Syncs with SmartPhones, Outlook

66. Google Calendars

67. Sites
• Students learn to publish
• Self-initiating a new site
• Easy embedding of all Google Apps
More Advantages
• Differentiated sharing
• Insert YouTube videos
• Embedding gadgets
• Insert an image using a URL
• File Cabinet with version
numbers

68. Google Sites: 4th Grade Benchmark

69. Google Sites:
Freshman Health
350 freshman websites are created
each September
ICT embedded skills
• Google Apps
• website production/design
• copyright law
• MLA citation
• annotated bibliography
• drawing tools for original graphics
• conversion of graphics to .jpgs
• spreadsheet and charting
• online data entry
• screenshots and conversion to .jpgs
• sharing protocols for personal
security

70. Google Sites: Student Portals

71. Google Sites: Curriculum Site

72. Google Sites: Curriculum Site

73. Google Sites: Parent Organization

74. Google Sites:
English Poetry

75. Google Sites: Social Studies
World Interactions

76. Google
Sites:
Course
Web Site

77. Google Sites:
Night Pre-
Reading

78. Google Sites

79. Google Sites

80. Contact us
• if you have further questions
• if you would like to visit our school
• if you would like us to come to your school
• if you would be interested in establishing a collaboration
between your teachers/students and ours

81. Google Apps Resources
Google Apps Education Training Center
Google Apps Administrator Help
Google Apps Security and Privacy FAQs

82. Photo Credits
cloud photo: http://www.logichp.com/wp-content/
uploads/2010/09/clouds.jpg

83. Mahalo
• Jeff.piontek@gmail.com