The panel discusses how their schools use Google Apps to collaborate more effectively. They discuss the new suggesting mode in Google Docs, classwork management tools, shared calendars and lesson plans. They then discuss how they protect their Google Apps data using Spanning backup to prevent data loss from deleted accounts or hardware failures. Spanning provides daily automated backups and granular restoration. Finally, they discuss projects like science experiments shared in Google Earth and Docs, and using Hangouts to broadcast performances or record lessons.

2. Our Panel
Mat Hamlin
Director of Products
Spanning
Hannah Noble
Director of Technology
Second Baptist School
Brian Gray
Google Apps Administrator
Computer Science Teacher
St. Stephens Episcopal School

3. What We’ll Talk About Today
1. How to use Google Apps to collaborate with teachers, students,
administrators and parents
1. How to ensure your Google Apps data is always recoverable in
case a digital “dog” eats your homework
1. Inventive ways educators are using Google Apps at their schools

4. Part I:
New Ways to Collaborate and
Communicate

5. New Ways to Collaborate and Communicate
Google Docs suggesting mode
• New this summer in Drive
• Enables better team reviews
• Speed time to delivery
• Removes the need to cut and
paste from comments
• All changes added to the activity
records

6. New Ways to Collaborate and Communicate
• Classwork Management with Doctopus
– Establishes control
– Provides shared access
– Supports migration between classes
• Improved communications between teachers
and students
– Rapid review cycles with shared files
– College counselors help students with
college entrance applications

7. New Ways to Collaborate and Communicate
• Community calendaring prevents conflicts
– Test dates, equipment reservations
• Shared Lesson Plans are easy
– Shared in Google Docs amongst teachers
– Replaces paper exchange, meetings
• Snow days!
– Planning to prepare snow day content with
lectures, assignments, and collaboration

8. Part II:
Protecting Your Google Apps

9. Protecting Your Google Apps
Data Loss Story:
The Retirement
• Deletion of a Google Account for a teacher
retiring, led to key documents being lost
• “Spanning makes it easy for us to save the
day when it comes to data recovery of Google
Apps content.”

10. Protecting Your Google Apps
Data Protection Story:
User Empowerment
• Acquired and implemented Spanning to fully
enable faculty, staff and students to recover
their own lost data
• Created online video training program to
educate and enable the whole school
• “To me, the real benefit is I don’t have to worry
about it, or manage it!”

11. Protecting Your Google Apps
Your data is your data
• Google will do with it what you tell them to do
• Google promises to delete your data
• Google data recovery is focused internally, not externally
“If something bad happens to your data, ultimately you’re still
responsible… the number one risk is the end-user… how will you
minimize the impact of a breach?”
- Eran Feigenbaum, Director of Security, Google Apps

12. Protecting Your Google Apps
SaaS Data Recovery Mitigates this Risk
• Key features of a SaaS data protection solution
– Automated, “set it and forget” it backup
– Complete transparency into data quality, knowing
“you’ve got this” whenever someone loses data
– Granular, perfect data restoration, enabling your end
users to self serve and keep working
– Unlimited cloud storage capacity, so you never have to
choose between finding more budget and losing data

13. Protecting Your Google Apps
Spanning Backup for Google Apps
• Secure daily, automated backup and recovery for Gmail,
Drive, Calendar, Contacts and Sites
– Automated and on-demand backups
– Granular recovery
– Rapid search and restore
– Advanced administration
– Complete status monitoring
• 300,000+ Google Apps accounts across 4,000+ domains,
protecting billions of documents and emails

14. Protecting Your Google Apps
100% Restore Guarantee
If we can back it up, we can restore it, guaranteed
If we can't back it up, we’ll tell you through our
industry-leading status reporting
For each failed restore, we will give you 10X your
money back for each affected user account

15. Part III:
Cool Projects with Google Apps

16. Cool Projects with Google Apps
• 3rd Grade Science Project
• Can you walk in a straight
line blindfolded?
• Leveraged Google Earth,
Docs, Drive and Slides

17. Cool Projects with Google Apps
• Google Hangouts
– Drama teacher is planning to broadcast
performances for parents
– Have distant authors participate remotely
in the Literary Festival
– Use private Hangout On Air to record
lessons for students in classes later in the
day

18. Cool Projects with Google Apps
• Google Docs
– Students leverage the research
capabilities in Docs
• Google Hangout on Air
– Regularly tune in for educational
topics - NASA

19. Try it for FREE!
http://www.spanning.com/free-trial

20. Check out these Free Admin Tools!
http://www.spanning.com/products/free-tools
Undelete for
Google Calendar
Admin Audit
Log Viewer
Stats for
Google Drive
Mobile Admin Audit
Log Viewer

21. Thanks!