1. GOOGLE TOOLS FOR
ADMINISTRATORS
Presented by Lisa Perez, CPS Dept. of Libraries
Access presentation and screencasts at:
http://cpsproflib.wikispaces.com/cpaa12-1
3. COMPUTING IN THE CLOUD
What is it?
Applications and content that exist
on the Internet.
What are the advantages?
• Content always available from any
Internet-connected computer
• Applications, content, and
contacts all flow together easily
5. GOOGLE READER
• RSS (Really Simple
Syndication) feed aggregator
• Manage the blogs and news
feeds you follow; see unread
blogposts
• Add/subtract blogs at will
• Use mobile device apps to
maximize information flow
Screencast video
8. GOOGLE DOCS
• Similar to, although not as robust as, stand-alone word processing programs
• Can track comments/versions
• Can share/edit with specific people or publicly
• Collaborators do not need to use Gmail
• Exports to various formats
9. ADMINISTRATOR USES
• Create a collection of basic documents for your staff that
can be shared in the cloud and updated universally
• Share notes and status reports for various committee groups
• Use as a brain-storming tool or crowd-sourcing document
• Link from your school’s website to provide an instantly
current document without updating the entire website
• Share important reports broadly
• Store records of your own important documents to be
readily available to you from any Internet-connected
computer
10. GOOGLE SPREADSHEETS
• Similar to, although not as robust as, Excel
• Can track comments/versions
• Can share/edit with specific people or publicly
• Collaborators do not need to use Gmail
• Exports to CSV, HTML, Text, Excel, Open Office, PDF
• Script gallery, script manager, & script editor available
11. ADMINISTRATOR USES
• Create a collection of common spreadsheet templates that
need to be used by staff most frequently
• Store common spreadsheets of non-sensitive data for
retrieval from any Internet-connected computer
• Share data with other building administrators or committees
• Link appropriate spreadsheets to your school’s website and
update on-the-fly
• Use the Google script gallery for useful scripts to improve
functionality
12. GOOGLE FORMS
Submitted data dumps into
spreadsheets for later analysis
Create online forms that
• Forms can be shared can be shared via links
• Dozens of form designs or embedded into
• Target respondents or leave open to public websites
• Export data into
CSV, HTML, Excel, text, Open Office, or
PDF Screencast Video
13. ADMINISTRATOR USES
• Conduct online surveys
• Gather data and status reports
• Log regular data input that is tracked into a cloud-based format
for easy retrieval at home or school
• Solicit preferences, ideas, and suggestions
14. GOOGLE PRESENTATIONS
• Not as robust as PowerPoint or Keynote, but improving
• Convenience of being cloud-based
• Collaborate with colleagues
• Share with specific people or publish to the Web
• Embed in websites
• Export as PDF, PowerPoint, or text
• Review revision history
15. ADMINISTRATOR USES
• Save commonly used presentations for review and adaptation
• Allow absent teachers to view missed presentations
• Develop co-presented presentations online with colleagues at
your school or anywhere in the world
• Use Google presentations for rotating
slideshows, announcements, and images that can be embedded
into other websites
16. MANAGEMENT TIPS
• Save in Docs or native file formats • Create notifications
• Manage sharing and permissions • Organize in collections that can be shared
• Track versions • Turn forms off when not needed
17. GOOGLE MAPS
• Search for local maps or travel locations
• Locate nearby businesses
• Create custom maps
• View Earth, satellite, traffic, transit, photo, and weather data
18. ADMINISTRATOR USES
• Get travel information, including best routes, travel distances, &
nearby businesses w/customer reviews
• Send maps to email and phone
• Save maps, embed in websites, or provide links to your school or
meeting locations
• Provide aerial photos of your school to analyze school grounds
as they relate to the surrounding community
• Create custom maps to plot important related information
19. GOOGLE ALERTS
Use Google Alerts to
monitor information
on the Web related to
your
school, community, CP
S, and professional
information
Screencast video
20. GOOGLE CALENDAR
calendar.google.com
• Cloud-based calendars available from any computer
• Overlay multiple calendars
• Share calendars or keep private
• Embed calendars in websites to communicate changes immediately
• Use to schedule events, rooms, and equipment
21. GOOGLE SITES
sites.google.com
• Easy-to-create websites
• Control visibility and content
• Update content immediately
• Embed other digital objects, such as
Docs, calendar, polls, video, and
slideshows
22. ADMINISTRATOR USES
• Create a school website or an internal website
• Hold project or committee materials in a cloud-accessible format
• Showcase special projects, construction project progress, special
events information
• Store and organize special information in a private website.
26. ADMINISTRATOR USES
• Study school and community demographics
• Create comparison data to analyze school factors
• Embed in websites to share more broadly
Extensive
tutorials & a
Fusion Table
forum help you
get started
28. GOOGLE CUSTOM SEARCH
• Create customized Google searches to
limit the websites searched
• Ideal for inserting into assignment
webpages
• Perfect for limiting search experiences for
students to maximize time-on-task
29. GOOGLE TRANSLATOR
Embed a Google Translation widget allow visitors to your website to
translate the webpage to one of over 30 languages. This is ideal for
parent & community informational webpages, as well as for ELL
students.
31. GOOGLE SITES FOR TEACHING
Science/math teacher site ^
< Librarian site
32. GOOGLE SITES FOR TEACHING
• Teachers can create sites to share classroom procedures, announcements, field trip
information, and homework assignments
• Communications can target parents and students
• Compile all digital unit resources in one webpage
• Include vetted links
• Embed calendars, polls, slideshows, pictures, forms, documents
• Allow or disallow commenting
33. GOOGLE URL SHORTENER
Generate shorter URLs
to communicate links
that are easily shared
34. GOOGLE SEARCH CUBE
Students can use Search Cube to
perform Web searches in a visual
interface.
Screencast video
