Google Apps can help schools and organizations be more productive and collaborative. Key features include Gmail for messaging, Google Calendar for scheduling, and Google Docs, Sites, and Video for teamwork and file sharing. Schools can use free single-user accounts or purchase the Google Apps for Education edition, which provides additional administration and support features.

1. ICE Conference Feb 27, 2009 Terence Sullivan Technology Director Shiloh CUSD#1

2. Google Apps Messaging Gmail and Google Calendar keep employees connected and save your company time and money Collaboration Google Docs, Google Video and Google Sites complement traditional office software to make teamwork easier. Companies or departments can use these apps on their own to be more productive

3. Google Tools for Schools Standard single user google/gmail accounts Google Team Edition Overview page Can be setup and managed by a teacher or group of students Google Apps Complete School Solution Overview page Requires IT management support and involvement

5. Education Edition FAQ “click here for live faq ” 1) What is Google Apps Education Edition? 2) Why Google Apps? 3) What other schools are using Google Apps for Education? 4) How much is Google Apps for Education? 5) Will there be advertisements with Google Apps? 6) How much storage do users get with Google Apps Education Edition? 7) What is the uptime for the Google Apps email? 8) What's the difference between Education Edition and Premier Edition? 9) How secure is Google Apps?

6. Google Apps for Education Local management of an institution domain http://school.org  school registered and owned domain Basic messaging and collaboration services Google tools all registered under the school owned domain School staff has complete management rights Account creation and management Which services are active Access to take control of any account Tools to integrate with existing services Tools to migrate user accounts to Google Apps domain

7. Intro Classroom Activities http://www.google.com/educators/activities.html

8. Reference Other Google Apps video http://www.youtube.com/user/GoogleApps Admin Control Panel video http:// www.youtube.com/view_play_list?p =445899A1305C271C

9. Options Single user account Faculty, teachers, and students: get started now with Google Apps Team Edition Team Edition Video IT decision-makers: learn more about Google Apps Education Edition

10. What is it? Option to Mix and Match Gmail Google Talk Google Calendar Google Docs Document, Spreadsheet, Presentation Document Storage, upload, export, publish Google Sites (website)

11. Who North Western University Notre Dame Univ Southern California (USC) Arizona State University Colorado State St Louis University Clemson University Univ of TX – San Antonio

12. K-12 Shiloh CUSD#1 – for staff as a pilot Roxana District Niles Township High School – District 219 – for Students http:// www.youtube.com/watch?v =4qJI3d0Tbc0 http://www.nths219.org/ http://register.niles-hs.k12.il.us/googleapps/faq.html http://www.niles-hs.k12.il.us/

13. Others – coming maybe G-drive Blogger Already can access and use any tool from the Google Labs from the Google Apps for Education Account

14. Cost FREE will remain free as long as the product’s around.  promise from Google

15. Cloud Computing Computer Applications as an online service Managed by the school! Benefit of apps for ed Image Source

16. Cloud Computing Cloud Computing - YouTube.com Google Apps  this session Zoho http://zoho.com/index.html http://iceconference.wiki.zoho.com/ Windows Live http://home.live.com/ Windows Live at EDU http://get.liveatedu.com/ Live Campus http:// livecampus.net /

17. How Three Steps Register Domain Name Sign Up for Google Apps as a School Set up and manage the Google Apps Services Register Domain Must be able to manage the DNS Apply for account with Google Will verify ability to manage DNS before allowing to proceed. Choose which service to activate Redirect URLS from google.com to yourdomain Option to create email or not (can use “other” email accounts Single Signon Option and other API tools for migration and management

18. How to sign up Google Apps personal or business http://google.com/a Schools, Colleges, Unversities http:// google.com/a/edu Help education- [email_address] .

19. Reference Education Agreement: http://www.google.com/a/help/intl/en/admins/education_terms.html Admin Help http:// www.google.com /support/a/?hl=en

20. Need to manage DNS for the domain

21. Management Focused around collaboration “ Cloud Computing” 24/7 uptime and backup managed by google Free tech support – provide a phone number Privacy Will not delete data Option to cancel and remove all data if desired No advertising Addon services – 66% discount for education

22. OPPS - Feb 24, Gmail crash SEVERAL million people around the world were left without access to email for more than two hours on Tuesday after Gmail, Google's web-based email service, crashed. More than 100 million people are estimated to use Gmail every month, and the widespread outage is known to have affected users across the globe STILL far better than typical school network system

23. Education Features All basic services Unlimited number users 7 Gig quota per account Option to turn off Advertising Basic spam/virus filtering (option for Postini filtering service) Priority Support Option

24. Premium and Education Services The free (Standard) version of Google Apps is nice by itself, but for $50 per user, per year, you can upgrade to the Premier Edition. The Premier Edition of Google Apps offers the same services as the Standard Edition with the addition of: Up to 25 gigs of Gmail storage space per account 99.9% guarantee of email uptime Ability to turn off AdSense ads in Gmail Conference room and resource scheduling APIs that can be integrated with your existing infrastructure Email migration tools Phone support Third party applications and services Postini mail management and recovery Education institutions can use the premium features for free through Google Apps for Education . Many users would be more than fine with the free version.

25. Site Management Dashboard

26. Personalized Start Page

27. Contacts Personal Contact Lists Contact Lists for domain (school) to share

28. Advanced Features Bulk upload/update users Advanced authentication options Single Sign On Password strength customization oAuthentication option E-mail quotas E-mail migration APIs for managing and synchronizing user accounts with legacy account systems

29. Working with Google Apps Using the tools in a school

30. Adding Collaborators Collaborators email address must be added to each document

31. Collaboration Each students editing is a different color

32. Publishing Publish to Web (provides a URL) Publish to Blog Removes comments and posts final draft

33. Create Folders to Organize

34. Create and Manage “Groups”

35. Collaboration Allow all in same domain to have reading privileges, or editing/collaborating privileges Allow “everyone” in public Internet to view Allow selected individuals within same domain, OR anywhere on Internet to have specific privileges with selection set by e-mail address and invitation

36. Docs - History

37. Blog Connection Publish from Google Docs directly to personal blog on Blogger

38. E-mail Basic Features Use to Receive or Send e-mail from other accounts POP3/IMAP Tools to access from inside Outlook, Thunderbird, etc.

39. E-mail Settings

43. Calendar Personal Calendar Tools to Sync with desktop calendar or mobile device Options for Private Viewing by invitation (including collaboration) Open viewing by all Embedding in other websites online

44. Google Sites Personal Website or Group Website Options for Private Viewing by invitation (including collaboration) Open viewing by all Embedding video, calendars, or any other Google app inside website Classsroom Example http://sites.google.com/a/googleclassrooms.org/mrs-richau/Home

45. Sample Google Sites Google Demo Classroom Site http://sites.google.com/a/googleclassrooms.org/mrs-richau/Home Amber Grenda - Shiloh Guidance http://sites.shiloh1.org/grendaa/scholarships Amy McClain - Shiloh Language Arts http://sites.shiloh1.org/7th-grade-literature/ Jessie Durdel - Arcola Schools http://sites.google.com/a/arcolaschools.com/chemistry/Home

46. Google Docs Document Presentation Spreadsheet Form Folders to Organize Import/Export options Publish Options Share for Collaboration

47. Chat

48. Video

49. Resources Google for Educators resources http://www.google.com/educators/p_docs.html Google Apps in the Classroom http://sites.google.com/site/sdusdgoo/Home Cloud Computing - slideshare by Jim Puglia http://www.slideshare.net/jpuglia/techspo-google-docs-and-sites-presentation

50. CIPA & COPA - oh my 13 yr old limitations for online services? Childrens Online Privacy Protection Act of 1998 - COPPA Can use any hotmail, yahoomail account to access google apps Prefer Gaggle type student specific service Can use school hosted service Did you know ?? About Google "plus" Addressing http://www.extremetech.com/article2/0,1697,1865178,00.asp

51. Q & A Presentation slides: http://www.shiloh1.us/presentations/ICE2009 Terence Sullivan ( [email_address] ) Technology Director Shiloh CUSD#1