Time is a finite and valuable resource that cannot be bought, saved, or increased. It is important to be the master of your own time by properly planning and prioritizing tasks. Productive time management involves setting goals, making written plans, using daily schedules, prioritizing important tasks, managing distractions, and delegating less important tasks. Proper time management allows one to work effectively, think deeply, relax, learn, build relationships, and find joy in life.

1. USE YOUR TIME PROPERLY
Time is valuable capital :
• Time is finite, scarce commodity
• Time cannot be bought
• Time cannot be saved up or stored
• It is impossible to increase time
• The passage of time is constant and
irrevocable
• Time is life

2. Be master of your own time

3. Use your time
• Overtime - overloaded with work
• Stress - tight deadlines, multiple tasks
• Reactive instead of proactive – you are not in
control
• Distractions –
• Insufficient leisure time

4. Take time to
• work – it is the price of success
• think – it is the source of power
• play - it is the secret of perpetual youth
• read - it is the fountain of wisdom
• be friendly – it is the road to happiness
• love - it is the joy of life
• laugh - it is the music of the soul

5. CATCH THE TIME THIEVES
“Part of our time is stolen from us,
or else we are cheated out of
it, and whatever is left over seems
to disappear unnoticed”
Start with a study of your own working habits

6. DEFINE YOUR GOALS
20 PER CENT OF THE TIME SPENT
PRODUCES 80 PER CENT
OF THE RESULTS - PARETO’S LAW

7. MAKE YOUR PLANS IN WRITING
“He who sows not in spring, shall not reap in autumn”
• Planning means saving time
• Professional and personal objectives are
reached more quickly
• Time is saved which can be spent in really
important task
• You have time to keep track of all
projects, tasks and activities
• The stress of daily life is reduced, and you
have a more predictable daily routine

8. USE DAILY SCHEDULES
LEADS Method
• List Activities, Tasks, Deadlines
• Estimate Time Needed
• Allow buffer time for unscheduled tasks
• Decide on priorities, be selective, delegate
• Scan scheduled tasks at end of the day

9. SET PRIORITIES
“It is better to do the right work (= effectiveness) than to do the work
right (= efficiency)”
Peter Drucker
Value of activity
65% 20% 15%
A tasks B tasks C tasks
Very Important Important trivial/routine
15% 20% 65%

10. Value analysis of the use of time
Concentrate on A Tasks
Delegate B Tasks
Get rid of C Tasks

11. Start with a positive attitude
Do something each day that you enjoy
Do something each day that brings you measurably closer
to your personal objectives
Do something each day that balances your private life with
your professional life (sport, family, hobbies etc.)
Closing the day
Starting the day

12. WATCH THE PERFORMANCE CURVE

13. Reserve Quiet Time With Yourself

14. MANAGE BY DELEGATION
Delegating eases the strain on management and creates time for important
tasks
Delegating helps to exploit the specialised knowledge and the experience
of the employees involved
Delegating helps to promote and develop the abilities, initiative, self-
Reliance and competence of employees
Delegating often has a positive effect on the motivation and job satisfaction
of employees
Willingness to delegate and ability to delegate

15. MANAGE BY DELEGATION
Eisenhower principle
B Tasks
Fix a deadline
(or delegate at once)
A tasks
Tackle immediately
PARKING C Tasks
Delegate
I
m
p
o
r
t
a
n
c
e
Urgency

16. BE CONSISTENT