Mr. Burns was concerned about the health and safety policies at Caledonian Health & Fitness after reading a newspaper article. He met with Mr. Wallace, the personnel manager, to discuss ensuring a safe work environment. Mr. Wallace informed him about potential workplace hazards and the employer's and employee's responsibilities under the Health and Safety at Work Act 1974. This includes providing protective equipment, first aid, training employees on safety procedures, and keeping accident records.

1. Safe Working Practices and Procedures Unit 2B SG Admin

2. Learning Outcomes Caledonian Health & Fitness Potential hazards in the workplace Health & Safety at Work Act 1974 HASAW Employer’s duties HASAW Employee’s duties Good practice in the workplace Display Screen Equipment Regulations 1992 DSE Employer’s duties DSE Employee’s duties First Aid Procedure

3. “ Is Caledonian Health & Fitness a Safe Working Environment?” Mr Burns was horrified to read an article in the Scottish Times recently questioning the health and safety policies used to provide employees with a safe working environment. Drastic action was needed so he set up a meeting with Mr Wallace – the Personnel Manager – to discuss the importance of Health & Safety in the Workplace Mr Wallace was able to inform him of the following ...............................

4. Potential Hazards in the Workplace There are many potential hazards which exist in the modern office: Wet floors resulting in slips and falls Loose cables resulting in a trip Objects falling from a height resulting in a bash on the head Sore backs resulting in heavy objects being carried incorrectly

5. Health & Safety at Work Act 1974 This Act is designed to ensure that EVERYONE in the organisation is provided with a safe working environment The Act outlines the following The responsibilities of the employer The responsibilities of the employee Good working practices

6. Health & Safety at Work Act 1974 – the EMPLOYER’S responsibilities Mr Burns must make sure that he provides the following at Caledonian Health & Fitness: Look after employee’s welfare eg offer free eye tests Provide protective clothing where necessary Provide First Aid facilities (must have First Aiders at work and updated First Aid kits Keep records of any accidents or incidents which occur Prepare a Health & Safety policy

7. Health & Safety at Work Act 1974 – the EMPLOYEE’S responsibilities All employees at Caledonian Health & Fitness must ensure the following: That they look after their own health and safety That they take care of their colleagues’ health & safety That they cooperate at all times with their employer to make sure that the workplace is a healthy and safe environment at all times

8. In order for the HASAW Act to be enforced Mr Burns must set up GOOD PRACTICE within Caledonian Health & Fitness What is GOOD PRACTICE ? Make sure that all employees take care of their equipment at all times to prevent any damage or faults occurring Make sure that workstations are kept clean and tidy at all times Make sure that no liquids are consumed near the VDUs Makes sure that all walkways and fire exits are kept clear at all times

9. Activities Complete the following tasks in your Activities Booklet: Question 11: HASAW – duties of the employer and the employee Question 12: Analyse your own working environment and identify how safe it is Question 13: Create a Health & Safety notice for Caledonian Health & Fitness

10. Health & Safety ( Display Screen Equipment ) regulations 1992 This Act is designed to ensure that EVERYONE in the organisation is provided with a workstation that meets the needs of the employee and causes no harm The Act outlines the following The responsibilities of the employer The responsibilities of the employee

11. HASAW (DSE) 1992 – the EMPLOYER’S responsibilities Mr Burns must make sure that he provides the following at Caledonian Health & Fitness: All workstations must meet the minimum requirements eg footrests; brightness control Employees should be offered free eye tests and glasses if required Ensure that equipment is safe to use Enforce breaks – these are essential as employees should not work at the PC constantly Supply anti-glare screens to prevent headaches Provide employees with appropriate training

12. All employees at Caledonian Health & Fitness must ensure the following: That they use the equipment properly That they use adjustable brightness control, colour etc to their individual needs That they use the chairs correctly – chairs will have adjustable back rests That they use anti-glare screens for the VDUs HASAW (DSE) 1992 – the EMPLOYEE’S responsibilities

13. All employees at Caledonian Health & Fitness must carry out the following procedure: Switch off the machine Place a notice on the machine telling others that a fault has occurred Fill in a Faults Report and pass it to the correct person eg Line Manager Do not use the machine until it has been completely repaired Mr Wallace decides to set up a PROCEDURE so that all employees know what to do if the equipment develops a fault?

14. In groups of 3 or 4 create a procedure which could be used in your classroom when the printer breaks down Ask your teacher if the winning procedure can be displayed on the classroom wall Activities Complete the following tasks in your Activities Booklet: Question 14: problems faced using Display Screen Equipment GROUP ACTIVITY

15. All employees at Caledonian Health & Fitness must carry out the following procedure: Contact a first-aider immediately Stay beside the injured person – reassure them that they are going to be okay Make sure that the injured person remains still – important not to move them Complete an Accident Report Form and make sure that all details are entered into the Accident Book Mr Wallace also decides to set up a PROCEDURE so that all employees know what to do if they witness an accident

16. Activities Complete the following tasks in your Activities Booklet: Question 15: good working practices Question 16: problem solving Question 17: true or false?