Rumah Charis is a non-profit Christian organization founded in 1988 that operates a home for children and the aged in Malaysia. The document outlines the preparation work done by a group of students over 8 weeks to organize an event at Rumah Charis, including meetings to plan games and activities, purchasing supplies, and the event day where they interacted with the children through games and crafts and celebrated birthdays. The event was a positive experience where the students bonded with each other and brought warmth to the children through interaction and fun activities.

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BACKGROUND OF
RUMAH CHARIS
HOME FOR CHILDREN

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INTRODUCTION
BACKGROUND OF RUMAH CHARIS
NAME:
LOCATION:
Rumah Charis is a non-profit Christian based organization which was founded
in 1988 by Reverend Teo How Ken as a home to serve the old and the aged
(Home For The Aged). Since our inception, our ministries have expanded to
include the children and the youth (Home For The Children). For more than 25
years, Rumah Charis has offered social services that provide spiritual
guidance, shelter, education and healthy community activities. Rumah Charis
was officially registered as a social welfare home with the Registrar Society of
Malaysia (ROS) in Year 1993.
Charis is actually derived from a Greek word meaning “Grace, Kindness and
Life”.
Rumah Charis serves the community in two ways which is establishing two
different groups, Home For The Aged and Home For The Children.

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SCOPE OF DUTIES
AS
SECRETARY
GAMES TEAM
TEAM LEADER

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SCOPE OF DUTIES
I was placed in the position of Secretary for this activity. Also, I am in the
Games Team at the same time. I am glad to work with everyone and this is a
great experience.
Secretary
-to follow up every teams’ progression
-to assist commander
-update latest news and information to the communication group (Facebook
page)
-to record minutes of meetings
-to assign and coordinate with every students to ensure they have their own
position
-providing game flow of the event
-sending mails to different charity organisations
Games team
-to provide ideas for games to be executed during the event
-to purchase material needed for games
-to prepare sample of craft to be done on the event
Team Leader for Event Day
-Team leader for EarthGreen Team with my partner Davin
-to take care of children on the spot
-to guide children throughout the event
-to coordinate with MCs in order to make sure the event running on time

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PRE-EVENT
WEEK 1- WEEK 8

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LOGO DESIGN
For the logo design, we were inspired by our seniors and thus, we came out with the
ideas of #reachout2.0. We wish to contribute to society through this activity and
reach out to every individual who needs help.
So, I designed a simple logo for our project.
These are the two drafts to be voted on which to be used:-
After voting, the second logo was used.

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MEETING NO.1 , LT 5, 10.00AM-11.00AM, 7th
APRIL
First meeting was hold for election of group leaders and committee board, group of
beneficiary.

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MEETING NO.2 , E7.18, 10.00AM-11.00AM, 12th
APRIL
Second meeting is participated by most of the members. Discussion about what
games to be executed and foods or daily necessities to be bought for the beneficiary
group.

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Meanwhile, I tried to send email to few beneficiary groups for confirmation in
coordination with deputy commander, Chun Yee.
MEETING NO.3 , C5, 1.00PM-2.00PM, 21st
APRIL
The third meeting was a leader meeting with Miss Tay. Miss Tay gave us feedbacks
about the proposal I had sent on 13th
April.

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MEETING NO.4 , OPENED SPACE BESIDE LIBRARY, 1.30PM-2.00PM, 22nd
MAY
Fourth meeting was held to brief the schedule of the event and to check and follow
up on every members’ progression of works.
MEETING NO.5, LT6, 12.30PM-2.30PM, 24TH
MAY
On that day, it is main meeting for team leaders on the event day as they need to
understand their jobscope and the game flow. Also, we discussed to come out with
different ideas of back up games.

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MEETING NO.6, LT6, 12.30PM-2.30PM, 24TH
MAY
This is the last briefing before the event day and Miss Tay joined us.
Every leaders of the groups explained and gave a brief about the activities and
information about the event day.
Also, a simple timetable was printed for every members’ review.
Final meeting

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4th
meeting
Game Team
For Handy Crafty, we planned to buy few packs of felt and DIY. So we went shopping
for some tools and accessories
However, at the same night, we found a supplier KS Production and we tried to
contact it and requested for some discount or sponsorship.
Lastly, we succeeded and we departed on the next day with Boon Xiong, Jia Nan,
Yeow Sing and Jenny.
JENNY & I were doing a sample

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Animal Bookmark Craft
The original price per box is RM63 after discounted is RM31.50/box. Thus we took
two.
EVENT DAY
WEEK 8
26TH
MAY 2017

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Time: 11.30AM
Location: Taylor’s Uni Bus Stop
We gathered in Bus Stop and waiting for everyone to depart together at 12pm
Time: Around 12.30PM
Location: Rumah Charis
We had arrived Rumah Charis around 12.30PM. The person in charge had briefed us
on the history of Rumah Charis and few rules to be followed. He wished that
everyone of us could give warmth and full concern to the children in Rumah Charis
due to the reason that lacking of enough workers to pay attention to every single
kids.

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Time: 1.00PM
Location: Rumah Charis, 1st
Floor Multipurpose Hall
After the short and simple briefing, we were allowed to set up in the multipurpose hall
which is located in the first floor of Rumah Charis.
Setting Up
Everyone started to work in groups for setting up the booths for game purposes and
audio system.

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I was discussing with my friends on how to designing the photo frame.
I m obliged for the first game, Handy Crafty and so, while waiting for my friends to set
up their booth. I talkedtofewkids who hadreturned fromtheir schools. This approach
is to get know of them and know about their normal lifestyle over here.
Having some chats with children who had just come back from school

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Also, while waiting for the games to be started at 2.00PM. We let those children do
some simple drawings and colouring which prepared by Wilson.
Distributing drawings
Kids are enjoying their time

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Time: 2.15PM
Location: Rumah Charis, 1st
Floor Multipurpose Hall
All children was back from school. Thus, we started our game at 2.15PM. First, every
children were assigned to different groups during registration. They were given an
Identification Card that stated which group they were belonged to. There were four
groups as below:-
TEAM SKYWHITE = LED BY CHUN YEE & JENNY

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TEAM EARTHGREEN = LED BY ME & DAVIN
TEAM WATERBLUE = LED BY MOON & BOON XIONG
TEAM FIRERED = LED BY VIVAN & GREGORY

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I was in Team Earth Green and my partner is Davin. There are about 7 children being
distributed to our team. Before the game was started, we helped the children to write
their names.
YAY! TEAM EARTHGREEN!!!

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After sticking our own name tag, we started to play the first game which was Handy
Crafty. We let the children try one some crafts and gifted them as their souvenir. It was
an animal book mark.
Distributing craft *Ignore my closing eyes
Monkey Bookmark by Wei.

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Drawing session about Manga was ongoing simultaneously by Artist Wilson
After the Handy Crafty session, we let those children played in the Grocery Stall by
pretending they were seller and customer. Also, we let them calculate on their own so
that they can learn something while enjoying the games.
Stall was set up nicely by Khoo’s team

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Kids playing happily
Besides, they experience role playing in Hospital as well. Children took turn to cast as
patient and doctors. JiaErn’s team had set up their booth nicely by DIY.
Doctors ‘busying’ with their works
Kids pretended to be patient

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We joined in too!!!
Afterthree gamesended, it was timefor awardandmini quizsession. I was taking care
of children while the whole process was ongoing. It was a real fun time.
Our photo in a photo

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Also, the mischevious kid, Ryan!!!
Team leaders and MC making jokes
Funny quiz session
mini award ceremony

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Children unwrapping prizes
Meanwhile, few of the members went to prepare dinner at downstairs.
fruits for delight
Mcd as meal

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kids having dinner
After dinner, we celebrate three children’s birthday by having three cakes which were
prepared by procurement team.
Singing birthday song
One of the birthday cakes

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Slicing cakes to be served
The event had ended around 6.30PM.
Last but not least, group photo is taken for good memories!

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OUR SOUVENIR FOR THEM

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REFLECTION
REFLECTION
This event had been ended wonderfully.
This was a great experience as we could help and give warmth to those who
needed our help. The kids were wonderful and positive even if they had been through
some hardships in their young age.
We talked, we understood, and we consoled each other through this event.
Even though we knew each other for few hours but that was more than enough as the
time was fulfilled with happiness and good memories.
Of course, there will be some hyperactive children which are quite not
obedient. However, our members are able to communicate with them and be friends
with them which is really heartwarming.

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Besides, I realized that we, the whole classmates had bondedstronger through
this event. During this few crucial weeks, we known each other more and we
communicatedwell tosolvemanyissues. Collaborationandcooperationare important
and we did it. Everyone did their parts well and enjoyed at the very moment.
Nevertheless, there might be some mates who did not give full cooperation
but then, they were willing to help out on the event day to make the event successful.
This is truly heartwarming and touching.
It goes without saying that our tutor, Miss Tay had given us a lot of support
and suggestions thought out this event. She guided us and even participated in our
meeting. Most importantly, Miss Tay lent us a lot of equipment to make our event
more complete and interesting.
Last but not least, I opined that this module is really interesting and inspiring.
We learnt a lot of lessons through this module and beautiful memories were created
as well.

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THE END