This document summarizes a community service initiative organized by a group of students at Taylor's University. It provides details of the planning process, including organizing teams, conducting meetings, preparing activities and gifts. The event was held at an orphanage home and involved icebreakers, workshops on construction careers, group games and presentations for the children. The students worked together effectively to make the event a fun and educational experience for the orphanage children.

1. SCHOOL OF ARCHITECTURE, BUILDING & DESIGN
BACHELOR OF QUANTITY SURVEYING
(HONOURS)
COMMUNITY SERVICE INITIATIVE
UCM60102U4
NAME: LEE SHZE HWA
STUDENT ID: 0320053
LECTURER: MS TAY SHIR MEN
DATE OF SUBMISSION: 22th JUNE 2018

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TABLE OF CONTENT
TITLE PAGE
TABLE OF CONTENT 2
INTRODUCTION 3
ORGANIZATION CHART 4
PROJECT TIMELINE 5
PRE-EVENT STAGE 6
ITINERARY 15
EVENT DAY 16
POST-EVENT STAGE 20
REFLECTION 21

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INTRODUCTION
Community service is a work done by a person or a group of people that intended to
bring benefit to people in need without paid. The objective of this module is to enable the
privilege student like us to create a culture of respect and care to the community. It helps us
to become a more responsible and knowledgeable person whilst develop our sensitivity to the
community and people which need our help.
For this module, we had given the option of either to perform our community service
at orphanage home or dialogue in the dark and dining in the dark. We required to separate
ourselves into several group among the class. For my group, we had total 28 person and we
had decided to perform our community service at orphanage home after discussion. We hope
that with our capabilities can help the children in the orphanage to learn and create their
interest in the construction industry as well as let them feel the love and care from us to
remain the heart of hopefulness to the community and the world at large.
In this report, I will explain the progression of how we perform our community
service successfully in the orphanage home from the planning stage until the actual event
day.

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ORGANIZATION CHART
COMMANDER
Pang Kai Yun
DEPUTY COMMANDER
Yeo Kai Wen
FINANCIAL
TEAM
1. LAU MAO HUA
2. SAM WEI YIN
LOCATION
TEAM
TRACE
GEW YEE
SPONSORSHIP
TEAM
1. NABILA HANIM
2. NADHIRAH
3. HUSNI NAIM
FOOD &
BENERAGES
TEAM
1. TAN HWEE MIN
2. LIEW LI WEN
3. AUDREY TING
4. CHOW KAH YIEN
5. CHONG HUI XIN
GIFT &
SOUVENIRS
TEAM
1. LEE KAILYN
2. LEE SHZE HWA
3. LIEW POH KA
GAME
TEAM
1. GAN KAI LOON
2. WAH YUN CHEN
3. HOOI ZHAO HONG
4. LEONG YU XUAN
5. HOI WEI HAN
6. NG SIEW QING
7. KO BOU SIM
8. YAM HUI SHAN
9. HING PUI KEI
MEDIA
TEAM
1. LIM ZI SHAN
2. SANDRABROOKE
GOH CHIUNG LANG
3. NG HUOY MIIN

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PROJECT TIMELINE
30th
March 2018 &
6th
April 2018
Project briefing by
lecturer, MS Tay Shir
Men.
PROJECT
BRIEF
1st
MEETING
2nd
MEETING
MEETING
3rd
MEETING
MEETING
4th
MEETING
MEETING
MEETING
PRE-VISIT
PURCHASE
GROCERIES,
GIFT &
SOUVENIR
GIFT
PACKING
EVENT DAY
GROUP
PRESENTATION REFLECTION
VIDEO
SHOOTING
20th
April 2018
Discussion on the
event. Update the work
progress.
13rd
April 2018
Overall briefing of the
project. Separate into
several team and
distribute the work.
11st
May 2018
Pre-visit to Good
Samaritan Home. Get
more information about the
children and their needs.
17th
May 2018
Discussion on the
event. Update the work
progress.
29th
May 2018
Purchase grocery stuff
according to the needs by
the orphanage home and
purchase the gift &
souvenir for the children.
30th
May 2018
Final brief on the event
day. Finalized all the
activities and event
flow.
30th
May 2018
Pack all the gift &
souvenir prepared for the
children together.
2nd
June 2018
Conduct the activities
together with the
children. Ensure all the
children participate and
enjoy throughout the
event.
4th
June 2018
Record for our reflection
video.
8th
June 2018
Group presentation
about the overall
community service.

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PRE-EVENT STAGE
Project Brief
First and foremost, we had a project brief by our lecturer, Ms Tay Shir Men. Ms Tay
had explained the aim and objective of community service and hope that everyone of us able
to become a more responsible person and more sensitive to the community throughout this
module. Ms Tay had shown the work done by our senior to us and it gave a rough idea on
what we should do.
After the project brief, we had divided into several group. After the group discussion,
we had decided to conduct our community service at orphanage home instead of dinning in
the dark and dialogue in the dark. Besides, we also chosen Pang Kai Yun and Yeo Kai Wen
as our commander and deputy commander respectively to lead our group throughout the
event.
1st Meeting
For the first meeting, we had chosen and finalized the position that listed out by the
commander. We had divided into seven team which consisting financial team, game team,
sponsorship team, food and beverage team, gift and souvenir team, media team and location
team. After the team distribution, we had briefed the overall project planning by the
commander and the scope of work for every team.
I was decided to choose gift and souvenir team with my friend, Lee Kailyn. Basically,
our team needed to decide and prepare the gift, souvenir and prizes for game session which is
suitable for the children within the budget given as well as the appreciation gift for caretaker.
Our team had given the budget of RM800 (RM400 for souvenir and gift, RM150 for
caretaker and RM250 for prizes). Our team had done a survey through online and asked for
opinion from others for the gift that children would like to receive.

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Our Commander, Pang Kai Yun briefing about the overall project and the scope of work to
every team.
The photo shown the budget list and the rough idea of game session after the discussion.
Pre-visit to Good Samaritan Home
Our group planned to have a pre-visit
before the actual event day. The main purpose
of the pre-visit is to get more information about
the orphanage home, so we can understand
more about the children and know what they
need. It helps us to plan our activities and give
us a direction on how to help the orphanage
home according to their needs.

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2nd Meeting
For the second meeting, our team had proposed a list of gift and souvenir and
discussed with others in the group. We had proposed different type of stationary under the
gift category, several snacks under the souvenir category and food basket for caretaker. While
for the prizes, we had discussed our proposed items with our group and we had decided to
give out pendrive, water bottle and notebook for first, second and third group winner
respectively on the event day.
After all the proposed items had been agreed and approved by the commander, the
next task for our team is to prepare a budget list for those items. Financial team had increase
our budget from RM800 to RM900 and our team needed to survey all the prices of proposed
items to ensure it is within our budget.
Group discussion and update the progress of each team.
3rd Meeting
As our group needed to prepare a budget list for the 3rd
meeting, our team required to
survey several shops to get the cheapest price for the proposed items. We had went to
Econsave at Cheras and NSK at Kuchai Lama to survey the prices for the snacks we proposed
under the souvenir category. When we compare the prices, we realized that the snacks sell at
NSK is much more cheaper and we decided to purchase all the snacks at there.

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The photos shown the prices of snacks surveyed at Econsave and NSK.
Besides, our team also went to Mr DIY, Eco Shop and Lian Hing (stationary
wholesaler) to survey for the stationary prices.
The photos shown the
prices of stationary
surveyed at Mr DIY.

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The photos shown the stationary surveyed at Eco Shop which the things sell in the shop are
all at the price of RM2.12 only.
The photos shown the
prices of stationary
surveyed at Lian Hing
Stationary.

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After our team had surveyed all the prices, we had discussed and planned for our
budget list. We managed to plan our expenses within our budget and we even had remaining
budget.
The table shown the budget list for gift.

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The table shown the budget list for souvenir.
In the 3rd
meeting, the commander and
financial team had approved our budget list.
Furthermore, we had also voted to cancel to
make our T-shirt for this community service and
discussed about the game design for the children
to ensure they will gain some knowledge about
construction industry.

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Purchase Groceries, Gift and Souvenir
We had planned to purchase all the stuff required for the event in one day. We had
went to NSK Kuchai Lama, Eco Shop, Mr DIY, Giant and Digital Mall to purchase all the
stationary, snacks and prizes prepared for the children such as pendrive, water bottle and
notebook. Other than that, we also purchased the stationary and notebook for the ice breaking
session. Since we had extra budget, financial team had decided to buy some food and
groceries for the orphanage home. During pre-visit, we realized that there was a whiteboard
listed out their current needs and we decided to buy the grocery that urgently needs to them.
The photos shown my friends and I was purchasing the stationary needed for the event.
The photo shown all the stuff brought for the orphanage home.

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4th Meeting
In the 4th
meeting, our commander
had give us a final brief on the event and the
finalized event flow to ensure everyone
understand and know their responsibility on
the event day. We had briefed about the
time to gather before went to the orphanage
and the things we should prepared.
Gift Packing
After we had brought all the things required, we needed to pack all the gift & souvenir
into a bag and give out to the children on that day. According to the orphanage, there have
total 35 children, but we prepared 40 bags of gift & souvenir just in case. I feel thankful for
the helps from my group which enable us to pack finish all the gift & souvenir quickly.
The photos shown our group are packing
all the gift & souvenir into a bag.

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ITINERARY
 The diagram shown the
itinerary of the event.

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EVENT DAY
On the event day, my job was to help
the media team to take photo and record video
throughout the event. The challenges for me is
to capture the moment the children enjoying the
activities clearly as there was large number of
children and our group member there. Besides,
I also enjoyed interacting with the children
while helping them to build their idea house
during the game session.
The photos below illustrate the itinerary of the event. I believe it is a memorable
experience for everyone of us.
 9:00 a.m. – We gathered at
Taylor’s University and checked the
stuff we required to bring before
departing to Good Samaritan Home.
→ 9:20 a.m. – After ensured everyone
reached, breakfast was given out to
everyone and we start our journey to
Good Samaritan Home.

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 10:00 a.m. – We had reached Good Samaritan Home and carried all the stuff to there.
Everyone was ready and feel excited to meet the children there.
 10:10 a.m. – After our commander introduced
ourselves to the children, we proceed to the ice breaking
session which is Human Bingo. The children had to find
the characteristic stated on the paper among our group
and needed to give us sign to complete the Bingo. In the
session, we able to interact with the children and know
each other name.
 10:45 a.m. – After the ice breaking session, we proceed
to the workshop which conduct by Bou Sim. The objective
of the workshop is to give the basic construction industry
knowledge and the role and responsibility of the
construction profession such as Architect, Engineer and
Quantity Surveyor to the children.

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 11:30 a.m. – Next, we had separate into 6 group and each group assigned a game leader to
help and guide them throughout the game session. Each group were given a task to design
and build their own building and at the end we will evaluate their building and decide which
group is the winner.
 12:00 p.m. – Food & beverage team had prepared chicken rice and beverage for the
children and the caretaker.
 13:15 p.m. – After lunch, we continued to build their own designed building using the
material given such as newspaper, toothpick, straws, glue and scissors.

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 14:00 p.m. – We had a presentation session for each group to show and present their
design concept when they completed their building. Also, we had decided to let the children
choose the prizes they want instead of giving the prizes we set for the winner according to
ranking. The gift & souvenir was distributed to the children and they were so excited when
receive it especially to the group did not chosen as winner at the game session.
 14:30 p.m. – During the closing ceremony, we had give out the food basket to caretaker
and the groceries we brought to them. We had taken a group photo together and the children
come and thanks us for our contribution.

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POST-EVENT STAGE
After the event, we required to prepare for our reflection video. The video recorded
what we feel and learn after organized the event.
Besides, our group also needed to prepare for our presentation about the event to Ms.
Tay and the class. I was assigned to present one of the part during game session and we also
shown our reflection video in the class.
 The photo shown that I was
recording for the reflection
video.

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REFLECTION
The photo shown the group picture taken with all the children.
First and foremost, I feel appreciate to have the opportunity to work with my
groupmates as everyone in the group were putting their efforts and time in organizing this
event without any return.
It is a meaningful and memorable experience for me. I had learnt a lot throughout the
event especially when we required to interact with the children. We always need to be
patience and be caring for the children because some of them are still small and they may not
understand what they should do when the group are planning to build their own designed
building. It always need to be patience while dealing with the kids to teach and guide them
step by step in helping to build up their designed building.
Besides, I also had improved my personal growth in becoming a more responsible
person to the community. From this event, I understand that with our little act of kindness can
means a lot to people in needs. We had an opportunity to contribute to the orphanage by

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teaching them about our profession. For example, we had conducted a workshop and game
session which can help the children to gain more construction industry knowledge and
understand more about the role and responsibility of construction profession such as
Architect, Engineer and Quantity Surveyor. From the activities, I was impressed by their
creativity in design the building they want to build. I hope that through this event, they can
have learnt and found their interest.
Moreover, I had enhanced my cost controlling skills while managing the budget in
preparing the gift & souvenir to the children. Our team had surveyed several shops to get the
items with cheapest price and good quality. With the good cost controlling skills, our team
able to allocate our expenses within the budget and have extra budget to buy groceries they
need to the orphanage home.
Furthermore, I also understand more about orphanage home. Many people may
misunderstand that all the children from orphanage home lose their parents in a very small
age. However according to Mr. Robert, there are very less orphanage in Malaysia and most of
the children from orphanage home are abandon by their parents because of economic factor
and violation. Some of the children may send to orphanage home due to their parent dead in
accident or sick and when there are no siblings, or the siblings are not capable to take care of
the children.
 The photos shown
their creativity in design
and build the building
with the limited
materials.

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Lastly, I had learnt to appreciate what we have now. We are very fortunate, and we
should always help those who under privilege even we do not have a high-income level. We
can lead our helping hand to those who need by participate in charity activities or join the
international charitable organization such as World Vision.