The document provides an overview of the key responsibilities and duties of a Toastmasters club treasurer. The treasurer is responsible for overseeing club finances, including collecting membership dues, paying bills, and keeping accurate financial records. They must submit membership renewals twice yearly, pay all financial obligations to Toastmasters International, and prepare quarterly financial reports. Maintaining the club bank account, budgeting, and reconciling expenses are also among the treasurer's major responsibilities. The document outlines various resources available to support the treasurer's role.

2. What?
You want ME to be the
Treasurer!

3. Constitutional Role
• The treasurer is responsible for club financial policies,
procedures, and controls. The club treasurer receives
and disburses, with the approval of the club, all club
funds; pays to Toastmasters International all financial
obligations of this club as they come due; and keeps an
accurate account of all transactions. The club treasurer
shall make financial reports to this club and to the club
executive committee quarterly and upon request, and
shall transmit the accounts and all undistributed funds to
the successor in office at the end of the club treasurer’s
term.

4. Three Major Responsibilities
• Oversee Accounts
• Collect Membership Dues
• Pay Bills

5. Oversee Accounts
•
•
•
•
Prepare a budget
Report on the budget as needed
Manage the club bank account
Reconcile deposits, expenditures, and cash on
hand each month
• File necessary paperwork
– World Headquarters will prepare and file Form 990-N with the IRS for
U.S.-based clubs beginning with the 2012 tax year.
–
http://www.irs.gov/uac/Form-990,-Return-of-Organization-Exempt-sFrom-Income-Tax-

6. Collect Membership Dues
• Two VERY IMPORTANT DATES
• October 1
• April 1
– Deadline to submit membership renewals to
World Headquarters
• Submit new member applications to World
Headquarters (Toastmasters Website)

7. Pay Bills
• Pay for purchase of consumables
– Ribbons, ballots, etc.
• Receive and pay bills from World
Headquarters
• Pay any recurring bills
– i.e. Room use
• Keep clear records…keep clear records…keep clear
records… (keep repeating this to yourself!)

8. Other possible Responsibilities
• Fundraising!
– Is it ok to do a bake sale or a dance?
– Can we sell ice sandwiches?
– What about opening a small business?
• Everything you need to know is in Section 8 of
the Governing Documents
– http://www.toastmasters.org/NonNavigableDocs/
PolicyProtocolPDF.aspx#page=137
– This is NOT about affordable housing!

10. Resources
• Toastmasters International Website
– http://www.toastmasters.org/Members.aspx
• Toastmasters Policies and Protocols
• Homegrown Resources
– Budget Planning Document
– Annual Budget document
– Dues Collection Rollout Plan
– Dues Cheat Sheet

11. Tejas Toastmasters Budget Planning
Document
• What are the budget assumptions?
– Goals?
• What are the sources of Annual Revenue?
– Club dues every six months?
– Other revenue sources?
• What are the estimated Annual Expenditures?
– Payments to Toastmasters International
– Is there a cost associated with the use of the room at the
IHOP?
– Club materials
• Ribbons
• Ballots

13. Membership Rollout Plan

14. Dues Cheat Sheet