This document discusses time management and using your energy efficiently. It explains that it is important to understand your circadian rhythms and whether you are a morning or night person when scheduling tasks. Morning persons should schedule tasks requiring focus in the early hours, while night persons should schedule these tasks later in the day. It provides time ranges for optimal cognitive tasks, short term memory tasks, long term memory tasks, and manual dexterity based on being a morning or night person. An example is given of a project manager who was not scheduling tasks according to his biological clock as a morning person.

1. Time Management
Use Your Energy Efficiently

2. What is time management? Why?
Urgent and important matrix
Action priority matrix
Components of time management
Time management techniques
Tools for time management
Technology and time management
Time management skills
Role of managers in inculcating time
management skills in employees
Time management in corporate
Practicing time management at workplace
Managing interruptions
Relationship between stress and time
management
Time management tips
Use Your Energy Efficiently

3. Use Your Energy Efficiently
› For effective time management, it is crucial that you should take into consideration
the energy levels of the person.
› Energy levels of a person are important because a person can work efficiently and
quickly only when he has enough energy to concentrate on the task.
› Also, the right amount of energy would help a person work efficiently and quickly with
optimum mental and physical energy.
› levels through the day, you should ask yourself the following question: At what time
of the day do you feel most energetic?

4. Night Person Morning Person

5. Morning or Night Person
› Observe your energy levels for a few days.
› Schedule the tasks when you have the energy level to match that particular task.

6. Cont. …
If you are a ‘morning person’,
› Schedule tasks that require focus in the early hours of the day.
If you are a ‘night person’,
› Tasks that require focus should be scheduled later on towards the end of the day.

7. Understand Your Biological Clock

8. Understand Your
Biological Clocks - Circadian Rhythms - Body Clocks
› Biological clocks are regulate many functions and activities, including sleep,
temperature, metabolism, alertness, blood pressure, heart rate, hormone levels and
immunities.

9. Cont. …
› The ‘biological clock’ decides how of your body works and the variance of energy
levels for different types of people at different times of the day.

10. The sunlight at each morning
resets these Circadian Rhythms.

11. Cont. …
› These time periods have been described for a ‘morning person’. Please keep in mind
that if you are a ‘night owl’, then you should shift these times about 3-4 hours later
in the day.

12. Cognitive Tasks
› Cognitive or mental tasks such as:
1. Reading
2. Calculating
3. problem solving
› 8 a.m. - 12 noon for morning person.
› 3-4 hours later in the day for night person.

13. Short Term Memory
› Short term memory tasks such as:
1. last minute reviewing for tests
› 6 a.m. - 10 a.m. for morning person.
› 3-4 hours later in the day for night person.

14. Long Term Memory
› Longer term Memory tasks such as
1. memorizing speeches and information
› 1 p.m. – 4 p.m. for morning person.
› 3-4 hours later in the day for night person.

15. Manual Dexterity
› Manual Dexterity is someone's ability to use the hands to perform a difficult actions
skillfully and quickly so that it looks easy
› You will be efficiently able to use of your hands in keyboarding and carpentry in the
afternoon and early evening.
› 2 p.m. to 6 p.m. for morning person.
› 3-4 hours later in the day for night person.

16. Real Life Example
Let us now look at a real life example to understand the role of biological
clocks in time management.

17. Peter is a Project Manager in
Globus Inc.
Peter is a morning person.

18. Peter is responsible for
analyzing the proposals that
Globus receives from its
prospective clients.

19. Peter is busy almost throughout
the day and so he keeps the
analysis of the proposals
towards the end of the day.

20. Peter forgot that he is a morning
person

21. Peter should obey to his
biological clock rather than
challenging it.

22. Peter should start
analyzing the proposals in the early morning
after he comes into work and has completed his daily routine of morning tea, greeting others and
checking mails.

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