Time Management Project


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This is a Time Management Presentation that I did, in my last year at San Diego State, in my Management class.

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  • Time Management Project

    1. 1. Time Management Amir Bassly
    2. 2. Traditional Definition <ul><li>-Time management is straight forwardly defined as the management of time in order to make the most out of it </li></ul>
    3. 3. Non-Traditional Definition <ul><li>-Is a set of principles, practices, skills, tools and systems that work together to help you get more value out of your time with the aim and improving the quality of life. </li></ul>
    4. 4. <ul><li>Advantages of </li></ul><ul><li>“ Proper” </li></ul><ul><li>Time Management </li></ul>
    5. 5. Advantages <ul><li>Techniques of proper time management routinely are the highest achievers in all walks of life, from business to sport to public service. </li></ul><ul><li>Effectiveness Role Models </li></ul><ul><ul><li>You admire their effectiveness and talk to them about the techniques they use. </li></ul></ul><ul><li>Scientific Output Analysis </li></ul><ul><ul><li>Output=Concentration + Intensity </li></ul></ul>
    6. 6. Advantages <ul><li>The Hidden Half Hour </li></ul><ul><ul><li>Search out extra time in which to do tasks that you cannot seem to fit into your day. </li></ul></ul><ul><ul><li>List your current objectives, goals, and targets for the coming year. </li></ul></ul><ul><ul><li>List your current activities in four sections: routines, problems, planning sessions, and all other ways you spend your time. </li></ul></ul><ul><ul><li>The “orphan” items on list 2—those that do not contribute to obtaining list-1 goals—are your prime candidates for elimination. </li></ul></ul>
    7. 7. Dream Job Paper
    8. 8. Why do we Procrastinate? <ul><li>Waiting for the “right” mood or the “right” time to tackle the important task at hand </li></ul><ul><li>A fear of failure or success </li></ul><ul><li>Underdeveloped decision making skills </li></ul><ul><li>Poor organizational skills </li></ul><ul><li>Perfectionism (&quot;I don't have the right skills or resources to do this perfectly now, so I won't do it at all.&quot;) </li></ul>
    9. 9. Steps to Overcome Procrastination <ul><li>Step 1: Recognize that you're Procrastinating </li></ul><ul><li>Step 2: Work out WHY You're Procrastinating </li></ul><ul><li>Step 3: Get over it! </li></ul>
    10. 10. CLASS ACTIVITY http:// www.speedcubing.com/games/OnlineTimer.html
    11. 11. <ul><li>Time Management Search Results </li></ul>
    12. 13. <ul><li>The ABC Method of Time Management - Texas A&M University </li></ul><ul><li>The A-B-C Value Rating - George Washington University </li></ul><ul><li>Controlling Procrastination - University of Guelph </li></ul><ul><li>Effective Time Planning Strategies - University of Guelph </li></ul><ul><li>Establish Short and Long Term Goals - George Washington University </li></ul><ul><li>How Come I Never Have Enough Time? - University of Miami </li></ul><ul><li>How to Beat Procrastination - St. Joseph's University </li></ul><ul><li>Identify Obstacles to Time Management! - George Washington University </li></ul><ul><li>Make a To-Do List - George Washington University </li></ul><ul><li>Making a Tasklist - University of Guelph </li></ul><ul><li>More Information on Time Scheduling - Virginia Polytechnic Institute and State University </li></ul><ul><li>No One Can Be Perfect - University of Miami </li></ul><ul><li>Overcoming Procrastination - SUNY at Buffalo </li></ul><ul><li>Overcoming Procrastination - Texas Woman's University </li></ul><ul><li>Overcoming Procrastination - University of Illinois </li></ul><ul><li>Perfectionism - University of Illinois </li></ul><ul><li>Perfectionism: A Double-Edged Sword - University of Texas at Austin </li></ul><ul><li>Preventing Perfectionism - SUNY at Buffalo </li></ul><ul><li>Procrastination - Massey University </li></ul><ul><li>Time Management - SUNY at Buffalo </li></ul><ul><li>Time Management - University of Cincinnati </li></ul><ul><li>Time Management - University of Illinois </li></ul><ul><li>Time Management - University of South Florida </li></ul><ul><li>Time Management for University Students - York University </li></ul><ul><li>Time Management: Making It Work for You - University of Guelph </li></ul><ul><li>Time Scheduling Suggestions - Virginia Polytechnic Institute and State University </li></ul>Virtual Pamphlet Collection – Time Management
    13. 14. Texas A&M ABC Method of Time Management <ul><li>Step # 1 </li></ul><ul><ul><li>Organize according to priority </li></ul></ul><ul><li>Step # 2 </li></ul><ul><ul><li>Must Do, Should Do, Could Do </li></ul></ul><ul><li>Step # 3 </li></ul><ul><ul><li>Evaluate Accomplishments </li></ul></ul>
    14. 15. Improving Time Management from George Washington University <ul><li>1. Use an appointment calendar to keep track of all due dates, meetings and scheduled activities. 2. Make and use to do lists everyday. 3. Set priorities. Categorize to do list tasks into high, medium and low priorities and focus on high priorities first. 4. Divide large tasks into several smaller parts. Focus on a small task to complete one part at a time. This will make a big project feel more manageable. 5. Regularly ask yourself &quot;What is the best use of my time right now?&quot; Do that task. 6. Anticipate deadlines and foreseeable high stress periods (midterms, finals week, deadlines for papers) and plan for extra study hours. 7. Schedule time for breaks. It can be hard to stay focused when you're tired or hungry. Get up and stretch or have a snack. Keep breaks to 10-15 minutes. 8. Make time to take care of yourself. Proper sleep, exercise and nutrition help you stay physically fit and mentally alert. 9. Learn to say No. Commit yourself only to those activities you have time for. 10. Learn to say 'later'. Postpone phone calls, visits from friends, and other interruptions or distractions for breaks or after studying. </li></ul>
    15. 16. <ul><li>Myths of </li></ul><ul><li>Time Management </li></ul>
    16. 17. Myth 1 <ul><li>My life is completely controlled by external events. </li></ul><ul><li>Fact: You can have some control over many aspects of your life, but you and you ALONE are responsible for initiating that control. </li></ul>
    17. 18. Myth 2 <ul><li>I should meet everyone’s expectations </li></ul><ul><li>Fact: The needs and demands of others may be inappropriate for you and your lifestyles. They may be poorly timed, highly questionable, or simply unattainable. </li></ul>
    18. 19. Myth 3 <ul><li>I Should have no limits </li></ul><ul><li>Facts: We all have limits…failure to acknowledge this may cause you to become perfectionistic in your expectations. </li></ul>
    19. 20. Time Management Activity http://www.speedcubing.com/games/OnlineTimer.html
    20. 21. Answer’s <ul><li>1) Go grocery shopping (you have no food) </li></ul><ul><li>2) Study for a test this week </li></ul><ul><li>3) Fix your computer (Word doesn’t load) </li></ul><ul><li>4) Start your dream job paper </li></ul><ul><li>5) Go visit your sickly elderly family member </li></ul><ul><li>6) Go out on the town for a fun night </li></ul><ul><li>7) Go to the free clinic (you have been bad!) </li></ul><ul><li>8) Spend time with the girlfriend/boyfriend </li></ul><ul><li>9) Study for a test next week </li></ul><ul><li>10) Do you laundry (you have no clothes to wear) </li></ul><ul><li>11) Start your thesis which is due in one month </li></ul><ul><li>12) Go to the gym (exercise) </li></ul>
    21. 22. <ul><li>Stephen Covey </li></ul><ul><li>“ 7 Habits of Highly Effective People” </li></ul>
    22. 23. Habit 1 <ul><li>Be Proactive and Take Responsibility </li></ul><ul><li>Focusing on long-term consequences and choices </li></ul><ul><li>Stimulus and response </li></ul>
    23. 24. Habit 2 <ul><li>Begin with the end in mind </li></ul><ul><ul><li>Setting long-term goals </li></ul></ul><ul><ul><li>Formulating a personal mission statement </li></ul></ul><ul><ul><ul><li>Define your own vision and purpose </li></ul></ul></ul>
    24. 25. Habit 3 <ul><li>Put first things first </li></ul><ul><ul><li>Prioritizing tasks </li></ul></ul><ul><ul><ul><li>Urgency vs. Importance </li></ul></ul></ul><ul><ul><li>Successful delegation focuses on results and benchmarks </li></ul></ul>
    25. 26. The Rest of the Habits <ul><li>Habit 4: Think win-win </li></ul><ul><li>Habit 5: Seek first to understand, then to be understood </li></ul><ul><li>Habit 6: Synergize </li></ul><ul><li>Habit 7: Sharpen the Saw </li></ul>
    26. 27. Steve Jobs <ul><li>Commencement Speech at Stanford University in 2005. </li></ul>http://youtube.com/watch?v=D1R-jKKp3NA
    27. 28. Obituary Exercise “Begin with the End in Mind”
    28. 29. <ul><li>“Lost wealth may be replaced by industry, lost knowledge by study, lost health by temperance or medicine, but lost time is gone forever” </li></ul><ul><ul><li>Samuel Smiles </li></ul></ul>