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The journey to share point steve sofian_arvato
This document provides an overview of a presentation on the journey to SharePoint. It discusses SharePoint 2010 features like sites, communities, insights, composites, and enterprise content management. It also covers discovery capabilities in SharePoint like search, refinement, people search, self search, and using FAST search for additional context and visualization. The presentation aims to demonstrate how SharePoint can help meet business needs through a common platform.
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The journey to share point steve sofian_arvato
- 1. The Journey toSharePoint: Innovation on People, Process and Technology Steve Sofian – Consulting Manager Arvato Systems Singapore MVP SharePoint Server Slide 1
- 2. ABOUT ME • Consulting Manager for Arvato System Singapore • Worked with SharePoint since 2006 • Microsoft MVP – SharePoint Server since 2007 • Founder SharePointPROs.SG User Group • Organizer for SharePoint Conference SEA 2010 Slide 2
- 3. AGENDA • SharePoint 2010 Overview • ECM with SharePoint 2010 Rocks! • Discovery with Search and FAST Search • Solution Idea: Knowledge Management • Q&A Slide 3
- 4. CHALLENGES TODAY Platform A Platform B Platform C Intranet Internet Extranet Developers & Administrators Slide 4
- 5. PLATFORM NEEDS Extranet Enterprise Internet Division Team Individual Slide 5
- 6. PLATFORM NEEDS Extend the reach of Enterprise Data Common infrastructure to meet and fulfill business Centrally manage content needs. Lower Total Cost of Ownership (TCO). Easily create custom solutions Slide 6
- 7. SO, WHAT ISSHAREPOINT? Slide 7
- 8. SHAREPOINT 2010 •Application Platform that comes with set of rich features that you can build on. • Application platform that provides a basic set of services: • Authentication • Authorization • Storage • Many more…. Slide 8
- 9. SHAREPOINT 2010 Slide 9
- 10. SHAREPOINT 2010: SITES • Easy site editing, including theming & branding • Fluent Office Ribbon UI • Templates for site / content creation • Container for Content • Read-write web access using Office Web Application Slide 10
- 11. SHAREPOINT COMMUNITIES Slide 11
- 12. SHAREPOINT 2010: COMMUNITIES • Promote Sharing with easy authoring • Connecting users through enhanced profiles • Stay up-to-date using news feeds and alerts • Make expertise discovery easy across the organization Slide 12
- 13. SHAREPOINT 2010: INSIGHTS • Advanced analysis • Incorporate LOB data in analysis • Rich data visualizations • Excel Services • Visio Services • PerformancePoint • Reporting Services • Self Service • PowerPivot Slide 13
- 14. SHAREPOINT 2010: COMPOSITES • Integration and Application Features • Provide users with a set of standardized, self-service tools to build productivity solutions • Tools may need to work together and form a powerful business solutions • Features: • SharePoint Designer • SharePoint Workspace • Access Services • InfoPath Forms Services • Business Connectivity Services • Etc…. Slide 14
- 15. DEMO - SHAREPOINT Slide 15
- 16. ENTERPRISE CONTENT MANAGEMENT Slide 16
- 17. WHAT IS ECM? “Enterprise Content Management (ECM) is the strategies, methods, and tools used to capture, manage, store, preserve, and deliver contents and documents related to organizational processes. ECM tools and strategies allow the management of an organization’s unstructured information, wherever the information exists” Association for Information and Image Management (AIIM) Slide 17
- 18. ECM: GARTNER REPORT Slide 18
- 19. ENTERPRISE CONTENT MANAGEMENT • Document Management • Records Management • Web Content Management • Digital Asset Management (NEW) Slide 19
- 20. SHAREPOINT 2010: ECMKEY FEATURES • Taxonomy / Metadata • Document Features • Content Organizer • Document Sets • Office Web Application Slide 20
- 21. TODAY NETWORK FILESHARE • Folders (Taxonomy / Metadata) • Security • Files, name may contain relevant metadata / version info Slide 21
- 22. TAXONOMY / METADATA Classification Metadata Literature Shakespeare, William Fiction Author Drama Hamlet, Prince of Denmark Comedy Title Tragedy 1604-05 Non-Fiction Publication Date Taxonomy Content Type Slide 22
- 23. DOCUMENT FEATURES • Check-In / Check-Out • Versioning • Auditing • Information Policy • Document Expiration • Archiving • Metadata Navigation • Rating Slide 23
- 24. CONTENT ORGANIZER •Content Organizer • A single place for user to upload document • Define Rules and route documents automatically Slide 24
- 25. DOCUMENT SETS •Document Sets • Treat multiple documents as a “whole” • Apply workflow to the set Slide 25
- 26. OFFICE WEB APPLICATION Slide 26
- 27. DEMO: ECM Slide 28
- 28. SHAREPOINT 2010 SEARCH Slide 29
- 29.
- 30. SHAREPOINT SEARCH Search is the key to engaging information experiences Slide 31
- 31. SHAREPOINT SEARCH Slide 32
- 32. BEYOND THE SEARCHBOX Most visual and dynamic Great OOB search experience user experience Excellent OOB relevance Same capabilities, plus: Federated results Thumbnails & Previews Metadata based refiners Visual Best Bets Query Suggestions, Did You Deep refiners with counts Mean & Related Searches User context from user profile View in browser Multiple relevance profiles People search Sorting on any property Phonetic & nickname matching Similarity Search Social behavior improves Broader, better language support relevance Richer query language Slide 33
- 33. ELIMINATE COMPROMISE Files OpenSearch Federation Web Databases SharePoint Exchange Documentum Lotus Slide 34
- 34. DISCOVERY: ENTERPRISE SEARCH • Search Service Application Architecture • Federated Search • Boolean Query Syntax • Wildcard Search • Query Suggestions • Refinement Panel • People Search • Self Search Slide 35
- 35. DISCOVERY: REFINEMENT •Helps users to search faster • Drills down into search results • Intelligently provides drill down options based on metadata captured in contents • Not available in SharePoint 2007 and require 3rd party add-on Slide 36
- 36.
- 37. DISCOVERY: SELF Slide 38
- 38. BEYOND THE SEARCHBOX Most visual and dynamic Great OOB search experience user experience Excellent OOB relevance Same capabilities, plus: Federated results Thumbnails & Previews Metadata based refiners Visual Best Bets Query Suggestions, Did You Deep refiners with counts Mean & Related Searches User context from user profile View in browser Multiple relevance profiles People search Sorting on any property Phonetic & nickname matching Similarity Search Social behavior improves Broader, better language support relevance Richer query language Slide 39
- 39. DISCOVERY: FAST SEARCH • Extension of SharePoint Search • Deliver results that are contextually relevant. • Tune relevancy to improve accuracy. • Customize search platform to meet your specific indexing and search requirements. • Configure the user interface to customize the search experience for information workers. Slide 40
- 40. DISCOVERY: FAST SEARCH • Conversational Search Capabilities • Sort Results on Managed Properties • Deep Results Refinement • Find exactly what you are looking for • Display Counts • Similar Results • Result Collapsing / Duplicates • Contextual Search Capabilities • Relevancy Tuning • Synonyms • Managed Properties and Metadata Creation • Property Extraction • User Context • Visual Search Slide 41
- 41. PROPERTY EXTRACTION The Content Pipeline Processing & refinement Location REDMOND, Wash., and OSLO, Norway — Jan. 8, 2008 Company Microsoft Corp. (Nasdaq “MSFT”) today announced thatCompany it will make an offer to acquire Fast Search & … Transfer ASA (OSE: “FAST”), a leading provider of enterprise search solutions, through a cash tender offer for 19.00 Norwegian kroner (NOK) per share. This offer represents a 42 percent premium to the closing share price on Jan. 4, 2008 (the last trading day prior to this announcement),Company the and values fully diluted equity of FAST at 6.6 billion NOK (or approximately $1.2 billion U.S. ). FAST’s board of directors has unanimously recommended that its shareholders accept the offer. Slide 42
- 42. DISCOVERY: FAST SEARCH Expertise Visual Best Bet Best Bet Federation Federated Result Slide 43
- 43. DISCOVERY: FAST SEARCH Preview Refiner Thumbnail Slide 44
- 44. DEMO: SEARCH Slide 45
- 45. SOLUTION SAMPLE KNOWLEDGE CENTER Slide 46
- 46. WHAT CUSTOMERS ARELOOKING FOR • Capture tacit knowledge and promote knowledge sharing • An easy way to publish and manage content on intranet or internet • Knowledge Articles / Wiki • Announcements • Blogs • FAQ / Answers / Forum • Classify and organize content • Promote social feedback • Usefulness of content • Comment • Easily searched and discovered content • Push related content Slide 47
- 47. KNOWLEDGE CENTER Slide 48
- 48. KNOWLEDGE CENTER Slide 49
- 49. KNOWLEDGE CENTER -ARTICLE Slide 50
- 50. KNOWLEDGE CENTER Slide 51
- 51. KNOWLEDGE CENTER -SOCIAL Slide 52
- 52. KNOWLEDGE CENTER -BLOG Slide 53
- 53. KNOWLEDGE CENTER -BLOG Slide 54
- 54. KNOWLEDGE CENTER -ANSWERS Slide 55
- 55. KNOWLEDGE CENTER -ANSWERS Slide 56
- 56. KNOWLEDGE CENTER -SEARCH Slide 57
- 57. KNOWLEDGE CENTER -SEARCH Slide 58
- 58. KNOWLEDGE CENTER • Taxonomy / Managed Metadata Service • Content Publishing • Search Engine • Social Note Board • Rating • Blog • Wiki • Answer / Forum Slide 59
- 59. OTHER SOLUTION IDEAS Slide 60
- 60. SOLUTION: E-LEARNING Slide 61
- 61. SOLUTION: MARKETPLACE Slide 62
- 62. SOLUTION: ORDER ENTRY Slide 63
- 63. HOW TO GETSTARTED • Have a vision or roadmap towards an ecosystem for information, documents and applications • Identify content needs within the organization (Information Architecture) • Start off small to address the most immediate need • Replacing the network file share • Digitization of hard copy form to electronic forms • Custom solution for an application initiative Slide 64
- 64. KEY TAKEAWAYS Slide 65
- 65. Q&A Slide 66
- 66.
- 67. The Journey toSharePoint: Innovation on People, Process and Technology Steve Sofian – Consulting Manager Arvato Systems Singapore MVP SharePoint Server Slide 68