The Consequences of Bad Record Keeping
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What are the consequences of bad record keeping? This infographic explains the financial, productivity based, legal, and data integrity issues that are directly correlated with poor records management.
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Effective Records Management Introduction
This presentation discusses the importance of effective records management. It notes that the amount of electronic records is growing rapidly but finding information can be difficult without a records management system. A good records management system allows organizations to create only necessary records, retain them for as long as needed, and dispose of them appropriately. It emphasizes that both paper and electronic records should be managed according to their content and purpose, not just their format.
Records Management Models
The document discusses three main records management models:
1) The European Administrative model which does not distinguish between records and documents and is managed by administrative staff with no clear retention schedules.
2) The Lifecycle model conceived in the 1930s which defines the lifecycle of a record from creation to disposal and is based on a linear timeline. It separates records management and archival functions.
3) The Records Continuum model which defines records management as a continuum with four dimensions of time and space. It abolishes differences between archivists and records managers.
Basics of records management
The document discusses an introductory session on records and information management, defining what records and non-records are, the importance of metadata, and providing an overview of electronic records and the challenges of managing them. It covers topics like the records lifecycle, definitions of records and their characteristics, and differences between paper and electronic records.
Records Management
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What Is Records Management
Electronic records management (ERM) evolved from the need to more efficiently store and retrieve organizational records. As organizations generated increasing volumes of information, traditional paper-based records storage became inefficient. ERM systems digitized records management to reduce storage and retrieval costs. Early ERM systems lacked standards and interoperability between vendors. Regulatory bodies later established guidelines to promote consistent ERM practices, especially in the public sector. Document management systems expanded to incorporate electronic records management features to better serve organizations' information governance needs.
The Importance of Records Management
The document defines records and records management. It discusses the importance of records management, including reducing costs, improving efficiency, and ensuring compliance. It outlines the records lifecycle of creation, use, maintenance, and final disposition or destruction. It also discusses the importance of a records retention schedule and categorizes different types of records like vital records, essential records, and useful records. Finally, it discusses the advantages of properly managing records like aiding memory, adding credibility, and supporting accountability.
File And Records Management
This document discusses best practices for file and records management. It notes that many professionals waste significant time each day and year searching for documents. Proper paper and digital filing systems can help avoid this loss of time. The document provides tips for implementing effective paper and digital filing structures and procedures, including topics like file closing, retention, and destruction. Special concerns around client requests for files are also addressed. The overall goal highlighted is implementing sound office procedures enforced through technology with trained staff.
Records management ppt
Records management is the systematic administration of records and documented information throughout their lifecycle, including creation, classification as active or inactive, use, storage, and final disposition. It involves identifying, circulating, storing, and disposing of records based on their legal, archival, fiscal, or other value to an organization. Records can be in any physical form, including paper documents, photographs, films, and electronic files, and effective management requires classifying records as centralized or decentralized based on storage and access needs.
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Effective Records Management Introduction
This presentation discusses the importance of effective records management. It notes that the amount of electronic records is growing rapidly but finding information can be difficult without a records management system. A good records management system allows organizations to create only necessary records, retain them for as long as needed, and dispose of them appropriately. It emphasizes that both paper and electronic records should be managed according to their content and purpose, not just their format.
Records Management Models
The document discusses three main records management models:
1) The European Administrative model which does not distinguish between records and documents and is managed by administrative staff with no clear retention schedules.
2) The Lifecycle model conceived in the 1930s which defines the lifecycle of a record from creation to disposal and is based on a linear timeline. It separates records management and archival functions.
3) The Records Continuum model which defines records management as a continuum with four dimensions of time and space. It abolishes differences between archivists and records managers.
Basics of records management
The document discusses an introductory session on records and information management, defining what records and non-records are, the importance of metadata, and providing an overview of electronic records and the challenges of managing them. It covers topics like the records lifecycle, definitions of records and their characteristics, and differences between paper and electronic records.
Records Management
Part 1 of a Training Course on Establishing An Institutional Records Management and Archival Collection Development Program for RVM Schools (held at the RVM Regional House, Singalong, Paco, Manila on 2002 Dec. 11-2 , at the RVM Regional House, Cebu on 2003 Jan. 24-25, at the RVM Regional House, Davao City on 2003 Feb. 28-March 1, and at the RVM Regional House, Cagayan de Oro City. on 2003 March 7-8
What Is Records Management
Electronic records management (ERM) evolved from the need to more efficiently store and retrieve organizational records. As organizations generated increasing volumes of information, traditional paper-based records storage became inefficient. ERM systems digitized records management to reduce storage and retrieval costs. Early ERM systems lacked standards and interoperability between vendors. Regulatory bodies later established guidelines to promote consistent ERM practices, especially in the public sector. Document management systems expanded to incorporate electronic records management features to better serve organizations' information governance needs.
The Importance of Records Management
The document defines records and records management. It discusses the importance of records management, including reducing costs, improving efficiency, and ensuring compliance. It outlines the records lifecycle of creation, use, maintenance, and final disposition or destruction. It also discusses the importance of a records retention schedule and categorizes different types of records like vital records, essential records, and useful records. Finally, it discusses the advantages of properly managing records like aiding memory, adding credibility, and supporting accountability.
File And Records Management
This document discusses best practices for file and records management. It notes that many professionals waste significant time each day and year searching for documents. Proper paper and digital filing systems can help avoid this loss of time. The document provides tips for implementing effective paper and digital filing structures and procedures, including topics like file closing, retention, and destruction. Special concerns around client requests for files are also addressed. The overall goal highlighted is implementing sound office procedures enforced through technology with trained staff.
Records management ppt
Records management is the systematic administration of records and documented information throughout their lifecycle, including creation, classification as active or inactive, use, storage, and final disposition. It involves identifying, circulating, storing, and disposing of records based on their legal, archival, fiscal, or other value to an organization. Records can be in any physical form, including paper documents, photographs, films, and electronic files, and effective management requires classifying records as centralized or decentralized based on storage and access needs.
Why records management is important
An effective records management program has several important business benefits:
1. It controls the creation and growth of records by limiting unnecessary documents and establishing retention schedules to destroy obsolete records. This stabilizes record growth over time.
2. It reduces operating costs by allowing inactive records to be stored off-site more cheaply and freeing up office space. For a typical 30 person office, cost savings could be $7,000 annually.
3. It improves efficiency and productivity by enhancing information retrieval through well-designed filing systems and indexes, allowing staff to access needed information more quickly.
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This document provides guidance on records management for the TRICARE Management Activity (TMA). It discusses what constitutes a TMA record, the records lifecycle, impacts of record freezes, and when records can be destroyed. It emphasizes the importance of properly managing both paper and electronic records in accordance with relevant laws and regulations to avoid legal and organizational issues.
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This document discusses files management and provides guidance on creating and maintaining effective filing systems. It emphasizes the importance of files management in enabling effective decision-making and reconstructing sequences of actions. Some key points covered include common filing methods, criteria for a good filing system, organizing and classifying records, file structures and codification, filing equipment, training procedures, and addressing common filing problems. Tips are provided such as exploring filing options, keeping systems simple, dedicating time for filing, and communicating the filing process as a team effort.
Records Creation And Maintenance
The document discusses effective records and information management. It defines key terms like document, record, file plan, retention and disposal. It explains that documents become records once finalized and must remain unaltered. There are two types of records - ephemeral which have no long-term value, and vital which are critical to operations. A file plan structures records in a logical hierarchy for easy storage and retrieval. Retention schedules provide guidance on how long to keep records before disposal based on legal and business needs. Proper records management promotes good business practices and compliance.
Effective filing and recording system
Records are compiled information regardless of format that provide evidence of business activities. They are an information asset and memory of an organization, supporting accountability. Records management is the efficient control of records throughout their lifecycle - from creation to eventual disposal or permanent preservation. It aims to ensure records are accessible, usable and secure while reducing costs and improving efficiency.
Records Continuum Model
The document discusses the Records Continuum Model, an alternative to the traditional Records Life Cycle Model. The Records Continuum Model was developed in the 1990s and focuses on the purposes of records rather than their physical movement. It aims to provide a more integrated approach between records management and archival functions. The model views records as existing in a multidimensional space rather than passing through linear stages over time. It also allows for archivists to be more proactive in ensuring evidentiary value from the initial creation of records. The Records Continuum Model provides a more cohesive framework for managing records throughout their existence and uses.
F recrod mgt
The document discusses record management. It defines record management as the practice of maintaining records from creation to eventual disposition. Records include documents created or received as evidence of business activities. The retention period represents how long a record should be kept. Electronic records management involves tracking and storing digital records and metadata to ensure preservation. Different types of records have different retention periods depending on their importance, from permanent to routine records. Challenges in managing electronic records include hardware and software dependence and impermanence of storage media.
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Here are the key points on how records can be categorized according to their use or value:
- Administrative value: Records containing information on procedures, operations, decisions needed to support current business functions.
- Fiscal value: Records providing evidence of financial transactions and accounting needed for auditing like invoices, receipts, payment records.
- Legal value: Records containing information needed to protect the legal and financial interests of an organization in case of litigation or investigation.
- Evidential value: Records providing proof of decisions made, actions taken etc. important for accountability and good governance.
- Historical/informational value: Records important for historical research that give an overview of the development of an organization or society over time.
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This document provides an introduction to filing and record keeping training. It outlines objectives to help participants understand the importance of good filing systems and improve their own institutions' filing. It describes types of documents that should be filed, such as administrative, financial, organizational and project documents. It provides notes on setting up an effective filing system, including logical organization and regular maintenance. Finally, it discusses different filing methods like chronological, alphabetical and numerical ordering to make documents easy to find.
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This document discusses records center management and was prepared by Mr. Ahmed Noman. It defines a records center as a facility for low-cost storage of semi-current records pending disposal. There are three types of records centers: national, departmental, and commercial. National records centers are established by governments to store government records, departmental centers store records for individual departments, and commercial centers provide storage as a private business. The document outlines characteristics of effective records centers such as security, cleanliness, orderliness, and efficiency of retrieval and disposal.
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This document outlines principles of records management for a class at TCRM over six months. It defines key terms related to records management, including records, records management, records manager, and the life cycle of records. It then describes the historical development of records management from ancient civilizations to modern standards and practices developed in various countries from the 12th century onward.
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The document outlines procedures for managing records in a records center, including transferring records, accessioning records, retrieving records, and disposing of records according to disposal schedules. Key steps include liaising with records offices, preparing boxes and labels, updating registers, filling out request forms, and attaching issue stickers when retrieving records for use. The goal is to efficiently store and provide access to records based on disposal instructions.
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The document provides an overview of records management basics and the records life cycle. It discusses why records management is important both legally and administratively. Records must be properly managed and retained or destroyed according to approved records retention schedules. Electronic records and email pose special challenges and must be managed according to state requirements. The University Records Management program can assist with records scheduling, transfers, destruction and reference requests.
Records management program
An effective records management program has seven key attributes:
1. It creates only necessary records and destroys obsolete records.
2. It safely stores records, especially archival records.
3. It allows quick retrieval of records through efficient systems.
4. It uses appropriate information technology to manage records.
5. It promotes public use of archival records as a community resource.
6. It ensures records management is integrated into all organizational policies and procedures.
7. It recognizes that records management is a responsibility of all staff.
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This document provides an overview of records inventory and appraisal. It defines key terms like records inventory, appraisal, and retention schedule. It explains that the objectives of a records inventory are to identify all agency records, their location and format, and gather information to determine appropriate retention periods. The basic steps of a records management program are outlined as inventory, appraisal, and scheduling. The document also describes the objectives and process of appraising records based on their administrative, fiscal, legal and historical values to determine retention periods and appropriate disposition.
Concept and terminology of records center and management
The document defines key terms related to records centers and their management, including records, current records, semi-current records, non-current records, and archives. It describes the functions of a records center as receiving and storing semi-current records from creating agencies until they can be disposed of according to retention schedules. Records centers provide security, reference services, and act as information centers for creating agencies. Their purpose is to store semi-current records in an efficient, cost-effective manner until final disposition.
Management of records in the records center
The document discusses procedures for managing records in a records center, including transferring records in and out, providing access, and retrieval processes. Records center staff liaise with records offices, transfer records for storage, and provide advice on records use. Only originating offices may borrow records by submitting a request form containing record details. Records are then delivered against a receipt. A series of indexes and forms are used to track record locations and movement in and out of the records center.
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This document provides an overview of electronic records management systems. It defines what record management and electronic records are, discusses the types of records that can be managed, and the roles and responsibilities of record managers. It describes the benefits of electronic document and records management systems (EDRMS) over non-EDRMS approaches, how EDRMS work, and compares the key differences between the two. The document also covers current issues in records management and provides several references for further information.
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Why records management is important
An effective records management program has several important business benefits:
1. It controls the creation and growth of records by limiting unnecessary documents and establishing retention schedules to destroy obsolete records. This stabilizes record growth over time.
2. It reduces operating costs by allowing inactive records to be stored off-site more cheaply and freeing up office space. For a typical 30 person office, cost savings could be $7,000 annually.
3. It improves efficiency and productivity by enhancing information retrieval through well-designed filing systems and indexes, allowing staff to access needed information more quickly.
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This training module covers the basics of records management at UNC-Chapel Hill. It was created for records management liaisons and any other University employees who are interested in records management.
RecordsManagement_FINAL
This document provides guidance on records management for the TRICARE Management Activity (TMA). It discusses what constitutes a TMA record, the records lifecycle, impacts of record freezes, and when records can be destroyed. It emphasizes the importance of properly managing both paper and electronic records in accordance with relevant laws and regulations to avoid legal and organizational issues.
Files Management
This document discusses files management and provides guidance on creating and maintaining effective filing systems. It emphasizes the importance of files management in enabling effective decision-making and reconstructing sequences of actions. Some key points covered include common filing methods, criteria for a good filing system, organizing and classifying records, file structures and codification, filing equipment, training procedures, and addressing common filing problems. Tips are provided such as exploring filing options, keeping systems simple, dedicating time for filing, and communicating the filing process as a team effort.
Records Creation And Maintenance
The document discusses effective records and information management. It defines key terms like document, record, file plan, retention and disposal. It explains that documents become records once finalized and must remain unaltered. There are two types of records - ephemeral which have no long-term value, and vital which are critical to operations. A file plan structures records in a logical hierarchy for easy storage and retrieval. Retention schedules provide guidance on how long to keep records before disposal based on legal and business needs. Proper records management promotes good business practices and compliance.
Effective filing and recording system
Records are compiled information regardless of format that provide evidence of business activities. They are an information asset and memory of an organization, supporting accountability. Records management is the efficient control of records throughout their lifecycle - from creation to eventual disposal or permanent preservation. It aims to ensure records are accessible, usable and secure while reducing costs and improving efficiency.
Records Continuum Model
The document discusses the Records Continuum Model, an alternative to the traditional Records Life Cycle Model. The Records Continuum Model was developed in the 1990s and focuses on the purposes of records rather than their physical movement. It aims to provide a more integrated approach between records management and archival functions. The model views records as existing in a multidimensional space rather than passing through linear stages over time. It also allows for archivists to be more proactive in ensuring evidentiary value from the initial creation of records. The Records Continuum Model provides a more cohesive framework for managing records throughout their existence and uses.
F recrod mgt
The document discusses record management. It defines record management as the practice of maintaining records from creation to eventual disposition. Records include documents created or received as evidence of business activities. The retention period represents how long a record should be kept. Electronic records management involves tracking and storing digital records and metadata to ensure preservation. Different types of records have different retention periods depending on their importance, from permanent to routine records. Challenges in managing electronic records include hardware and software dependence and impermanence of storage media.
INTRODUCTION TO RECORDS
Here are the key points on how records can be categorized according to their use or value:
- Administrative value: Records containing information on procedures, operations, decisions needed to support current business functions.
- Fiscal value: Records providing evidence of financial transactions and accounting needed for auditing like invoices, receipts, payment records.
- Legal value: Records containing information needed to protect the legal and financial interests of an organization in case of litigation or investigation.
- Evidential value: Records providing proof of decisions made, actions taken etc. important for accountability and good governance.
- Historical/informational value: Records important for historical research that give an overview of the development of an organization or society over time.
Filing and record keeping
This document provides an introduction to filing and record keeping training. It outlines objectives to help participants understand the importance of good filing systems and improve their own institutions' filing. It describes types of documents that should be filed, such as administrative, financial, organizational and project documents. It provides notes on setting up an effective filing system, including logical organization and regular maintenance. Finally, it discusses different filing methods like chronological, alphabetical and numerical ordering to make documents easy to find.
Records Centre Management
This document discusses records center management and was prepared by Mr. Ahmed Noman. It defines a records center as a facility for low-cost storage of semi-current records pending disposal. There are three types of records centers: national, departmental, and commercial. National records centers are established by governments to store government records, departmental centers store records for individual departments, and commercial centers provide storage as a private business. The document outlines characteristics of effective records centers such as security, cleanliness, orderliness, and efficiency of retrieval and disposal.
Principles of records management Mushi
This document outlines principles of records management for a class at TCRM over six months. It defines key terms related to records management, including records, records management, records manager, and the life cycle of records. It then describes the historical development of records management from ancient civilizations to modern standards and practices developed in various countries from the 12th century onward.
Managing records center
The document outlines procedures for managing records in a records center, including transferring records, accessioning records, retrieving records, and disposing of records according to disposal schedules. Key steps include liaising with records offices, preparing boxes and labels, updating registers, filling out request forms, and attaching issue stickers when retrieving records for use. The goal is to efficiently store and provide access to records based on disposal instructions.
The Basics of UWM Records Management
The document provides an overview of records management basics and the records life cycle. It discusses why records management is important both legally and administratively. Records must be properly managed and retained or destroyed according to approved records retention schedules. Electronic records and email pose special challenges and must be managed according to state requirements. The University Records Management program can assist with records scheduling, transfers, destruction and reference requests.
Records management program
An effective records management program has seven key attributes:
1. It creates only necessary records and destroys obsolete records.
2. It safely stores records, especially archival records.
3. It allows quick retrieval of records through efficient systems.
4. It uses appropriate information technology to manage records.
5. It promotes public use of archival records as a community resource.
6. It ensures records management is integrated into all organizational policies and procedures.
7. It recognizes that records management is a responsibility of all staff.
Records inventory final
This document provides an overview of records inventory and appraisal. It defines key terms like records inventory, appraisal, and retention schedule. It explains that the objectives of a records inventory are to identify all agency records, their location and format, and gather information to determine appropriate retention periods. The basic steps of a records management program are outlined as inventory, appraisal, and scheduling. The document also describes the objectives and process of appraising records based on their administrative, fiscal, legal and historical values to determine retention periods and appropriate disposition.
Concept and terminology of records center and management
The document defines key terms related to records centers and their management, including records, current records, semi-current records, non-current records, and archives. It describes the functions of a records center as receiving and storing semi-current records from creating agencies until they can be disposed of according to retention schedules. Records centers provide security, reference services, and act as information centers for creating agencies. Their purpose is to store semi-current records in an efficient, cost-effective manner until final disposition.
Management of records in the records center
The document discusses procedures for managing records in a records center, including transferring records in and out, providing access, and retrieval processes. Records center staff liaise with records offices, transfer records for storage, and provide advice on records use. Only originating offices may borrow records by submitting a request form containing record details. Records are then delivered against a receipt. A series of indexes and forms are used to track record locations and movement in and out of the records center.
RECORDS MANANGEMENT SYSTEM (Electronic Records Management)
This document provides an overview of electronic records management systems. It defines what record management and electronic records are, discusses the types of records that can be managed, and the roles and responsibilities of record managers. It describes the benefits of electronic document and records management systems (EDRMS) over non-EDRMS approaches, how EDRMS work, and compares the key differences between the two. The document also covers current issues in records management and provides several references for further information.
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The document discusses effective document filing systems and was presented at a 3-day workshop on productivity enhancement for secretaries. It covers various topics related to document filing including the importance of record keeping, types of records, information processing cycles, methods of filing, indexing, the record cycle, and storage of documents. The key aspects of effective filing systems discussed are classification, accessibility, simplicity, and ensuring important records are properly stored and retained.
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Getting to Paperlite: Strategies for More Efficient Records Management Part 1
Getting to Paperlite: Strategies for More Efficient Records Management Part 1
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Streamlining paper processes in a digital world - Canon CEE
Streamlining paper processes in a digital world - Canon CEE
Content management advice that will increase your efficiency - GennGlobal
Content management advice that will increase your efficiency - GennGlobal
How Document Management Solutions Benefit Human Resource Departments
How Document Management Solutions Benefit Human Resource Departments
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How Long Should I Be Hanging On to Student Records?
When it comes to student-related records it's state laws that define how long they need to be kept, making it difficult to lay out an all-encompassing retention guide for each and every type of student record.
Instead, learn more in this SlideShare about guidelines on how to create a plan for handling student record retention in compliance with any state's requirements, with information including general retention times for different records as well as the best ways to actually store and track files before disposing them.
To learn more about a space-saving strategy for storing student records at home check out https://www.recordnations.com/2020/10/a-space-saving-strategy-for-storing-school-documents-at-home/.
How to Manage Your Child's Paperwork During Online School
While as the name implies with online school the majority of things are handled digitally, just like any other industry paper still is and probably always will be used with education.
As a result now with parents being forced to convert their kitchens and living rooms into mini classrooms, it's easier than ever for paper clutter from student notes, assignments, and forms to quickly build up—especially when there are multiple children to manage.
Learn more in this SlideShare about some of the potential issues parents face while trying to manage their child's paperwork as well as how the combination of scanning and shredding (otherwise known as day-forward scanning) can be used as a solution to a parent's problems, with details including what exactly day-forward scanning is, how it benefits parents, and finally how the strategy works.
What Is FACTA and the Red Flags Rule?
The Fair and Accurate Credit Transactions Act (FACTA) contains multiple provisions to help limit identity theft ranging from consumers having the ability to place fraud alerts on their credit history to financial institutions and creditors being required to dispose consumer information securely.
Learn more in this SlideShare about FACTA's formal definition and history, top reasons for why it was passed into law, FACTA's provisions for preventing identity theft, a closer look at the Red Flags Rule, and most importantly whether or not FACTA applies to you.
Get more information on potential penalties for failing to comply with FACTA at https://www.recordnations.com/2020/08/penalties-for-facta-noncompliance/.
The Top 5 Benefits of Scanning Patient Charts
Ranging from saving time for patient care and improving productivity to freeing up new space for things like extra patient rooms, the benefits of scanning patient charts are bountiful.
The Guide to Paperless Patient Charting
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The Top 6 Reasons to Go Paperless In Accounting
Scanning old hard-copy files and adopting a paperless system for managing your accounting records provides a wide range of benefits stretching from saving storage space and storage costs to improving productivity and benefitting the environment.
The Guide to Going Paperless in Accounting
Considering the amount of paperwork produced by accounting firms and departments every day, document management is especially important when it comes to keeping offices efficient and sensitive information secure.
Learn more in this SlideShare about some of the top reasons for why you should go paperless in accounting, what kinds of files you should be scanning, and how to implement paperless document management.
Find more information on storage and scanning for the financial industry at https://www.recordnations.com/industries/financial/.
The Post-Scanning Process
So you've taken the leap and gone from paper to paperless records, but now the question is what do you do from there?
Learn more about the types of technology that are applied to new digital documents, the options for how to store them, and what to do with your old papers once everything else is done.
How Much Paper Do Schools Use?
Using roughly 2,000 sheets of paper per day, a school will consume as much as 320,000 sheets of paper over the course of the school year.
Based off the average price of paper at 5 cents, that means schools can expect to be spending around $100 per day and $16,000 per year on the cost of paper alone—not to mention the indirect costs like filing cabinets to store education records.
DMS Systems vs Cloud Storage: A Side-by-Side Comparison
Document management systems (DMS) and cloud storage are the primary ways used to manage freshly-scanned files, and although they both share the benefits of paperless records management, there are also differences that can make one option more ideal than the other.
HIPAA Violations: The Most Common and How to Avoid Them
The Health Insurance Portability and Accountability Act contains a wide range of regulations stretching from storage requirements to disposal methods, making it important to always be staying up to date with the latest HIPAA regulations to ensure you avoid violations.
Learn more about some of the top violations today like hacking, improper disposal, and employee PHI misuse and abuse, as well as how to protect from them.
The Top 10 Most Common HIPAA Violations
A critical component of the healthcare industry, HIPAA sets out a wide range of regulations and standards to ensure providers are taking the proper steps to protect their patients' PHI.
Use this SlideShare to learn more about the top 10 most common HIPAA violations today ranging from employee errors and improper PHI disposal to hacking and data breaches.
Learn more about HIPAA's history and types of violations at https://www.recordnations.com/2017/08/hipaas-history-violations/.
What Is Day-Forward Scanning & How Does It Work?
With day-forward scanning, all it takes is selecting a date to go paperless, scanning your existing archives of paper once that day arrives, and then from there scanning your new paper as you create them.
Comparing Your Records Storage and Management Options
To find the best storage strategy for you, you first need to turn around and evaluate your own storage needs.
Do you have records you only need to keep for retention requirements? Are you looking to implement digital records management? How many people are normally using your records?
By answering those questions, you in turn can also find the answer to what your best storage options are.
The Benefits of Patient Portals
Patient portals benefit both patients as well as doctors. With the advantage for patients of being able to send doctors messages, review test results, and schedule appointments online, doctors in turn have the benefit of being able to save time, cut operating costs, and boost patient engagement.
Microfilm Types, Differences, and Uses
Use this SlideShare to learn more about microfilm and other microform types, their sizes and differences, how each type is used, and what to do when you're ready to scan your film and move to digital files.
Find more information on microforms and their differences at https://www.recordnations.com/2019/08/whats-the-difference-microfilm-microfiche/.
Meaningful Use of an EHR: What Meaningful Use Is & How It Can Save You Money
In this SlideShare find more in-depth information on electronic health records (EHRs), meaningful uses of these records, policies, reimbursements, penalties and more.
Learn how to implement a meaningful EHR in 3 stages, as well as information regarding HITECH.
Find more information regarding electronic health records at https://www.recordnations.com/articles/electronic-health-records-change-healthcare/ to find how EHRs have revolutionized healthcare.
How Using Patient Portals Saves Your Practice Time
Providing a way for patients to be "seen" without needing an appointment or coming in, patient portals are designed to help streamline workflow in health care.
Among other benefits, some of a patient portal's top advantages include the abilities for patients to retrieve and review their own lab results, ask their doctors questions, manage medications, schedule appointments, pay their medical bills, and update their contact information and insurance changes.
How Scanning Helps Lower Records Management Costs
Besides the low upfront cost of 7–12 cents per page for scanning, going paperless also opens up other opportunities to save on record management ranging from the physical space saved to the improved time-efficiency in the future.
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How Long Should I Be Hanging On to Student Records?
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HIPAA Violations: The Most Common and How to Avoid Them
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Meaningful Use of an EHR: What Meaningful Use Is & How It Can Save You Money
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The Consequences of Bad Record Keeping
- 1. Consequences Poor Record Management The Of Financial Legal Productivity Data Loss When records slip through the cracks or aren't properly tracked, companies can run into trouble with taxes and budgets—which then may ripple to handling payroll as well When you and employees waste time looking for lost records rather than working, you lose out on efficiency and money (since time is money) and ultimately hurt your bottom-line "Hope for the best and plan for the worst." The larger businesses and their record archives are, the more important it is that there's a backup plan in place for their primary copies of records. If businesses face legal action or audit, disorganized record keeping makes it difficult to produce records in a timely fashion and can lead to issues with retention tracking (both which are against the law). Recordnations