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Records Management
Records ManagementWhat is Records Management?   It is Systematic administration of      records and      documented inform...
Records ManagementRecord It can be in any physical form of characteristic such as in photograph, drawing, film, pictures, ...
Records ManagementClassification of RecordsActive Record – a record that is regularly  referenced or required for current ...
Records ManagementManagingRecords                     STORING                     IDENTIFYING   CIRCULATING               ...
Records ManagementLegal Value – e.g. affidavit, contracts, titlesArchival Value – e.g. history, research, museumFiscal Val...
Records ManagementRecords Management Illustration
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Records management ppt

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Records management ppt

  1. 1. Records Management
  2. 2. Records ManagementWhat is Records Management? It is Systematic administration of records and documented information for its entire life cycle, from creation or receipt, classification, use, filing, retention, storage, to final disposition.
  3. 3. Records ManagementRecord It can be in any physical form of characteristic such as in photograph, drawing, film, pictures, maps, tapes, o r documentary materials.Documents Not all documents become Records, and similarly not all records are documents.RDP ( Records Disposition Program) – it is a pre - determined coordinated and well-arranged plan
  4. 4. Records ManagementClassification of RecordsActive Record – a record that is regularly referenced or required for current use.Inactive Record – a record that is still needed by an organization but not for current operations.Electronic Record – a record recorded or formatted only a computer can process.
  5. 5. Records ManagementManagingRecords STORING IDENTIFYING CIRCULATING DISPOSAL
  6. 6. Records ManagementLegal Value – e.g. affidavit, contracts, titlesArchival Value – e.g. history, research, museumFiscal Value – e.g. official receipt, vouchers, payrollCentralized - One in which the records for several people or units are located in one, central locationDecentralized - One in which the files are located throughout the office, generally at individual work stations
  7. 7. Records ManagementRecords Management Illustration

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