Records ManagementWhat is Records Management? It is Systematic administration of records and documented information for its entire life cycle, from creation or receipt, classification, use, filing, retention, storage, to final disposition.
Records ManagementRecord It can be in any physical form of characteristic such as in photograph, drawing, film, pictures, maps, tapes, o r documentary materials.Documents Not all documents become Records, and similarly not all records are documents.RDP ( Records Disposition Program) – it is a pre - determined coordinated and well-arranged plan
Records ManagementClassification of RecordsActive Record – a record that is regularly referenced or required for current use.Inactive Record – a record that is still needed by an organization but not for current operations.Electronic Record – a record recorded or formatted only a computer can process.
Records ManagementManagingRecords STORING IDENTIFYING CIRCULATING DISPOSAL
Records ManagementLegal Value – e.g. affidavit, contracts, titlesArchival Value – e.g. history, research, museumFiscal Value – e.g. official receipt, vouchers, payrollCentralized - One in which the records for several people or units are located in one, central locationDecentralized - One in which the files are located throughout the office, generally at individual work stations
Records ManagementRecords Management Illustration