How Long Should I Be Hanging On to Student Records?
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When it comes to student-related records it's state laws that define how long they need to be kept, making it difficult to lay out an all-encompassing retention guide for each and every type of student record. Instead, learn more in this SlideShare about guidelines on how to create a plan for handling student record retention in compliance with any state's requirements, with information including general retention times for different records as well as the best ways to actually store and track files before disposing them. To learn more about a space-saving strategy for storing student records at home check out https://www.recordnations.com/2020/10/a-space-saving-strategy-for-storing-school-documents-at-home/.
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Ranging from saving time for patient care and improving productivity to freeing up new space for things like extra patient rooms, the benefits of scanning patient charts are bountiful.
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At its core, the main purpose and benefit of adopting a paperless system is its ability to simplify and improve the overall process of managing patient medical charts by saving time, money, and space.
Learn more in this SlideShare about why it's a good idea to implement paperless patient charts, what they're capable of, how the conversion process of paper to paperless works, and the benefits of using a paperless system for managing patient medical charts.
Working in the dental industry? Learn more about taking your practice paperless at https://www.recordnations.com/2018/10/dental-records-scanning-benefits-paperless-practice/.
The Top 6 Reasons to Go Paperless In Accounting
Scanning old hard-copy files and adopting a paperless system for managing your accounting records provides a wide range of benefits stretching from saving storage space and storage costs to improving productivity and benefitting the environment.
The Guide to Going Paperless in Accounting
Considering the amount of paperwork produced by accounting firms and departments every day, document management is especially important when it comes to keeping offices efficient and sensitive information secure.
Learn more in this SlideShare about some of the top reasons for why you should go paperless in accounting, what kinds of files you should be scanning, and how to implement paperless document management.
Find more information on storage and scanning for the financial industry at https://www.recordnations.com/industries/financial/.
The Post-Scanning Process
So you've taken the leap and gone from paper to paperless records, but now the question is what do you do from there?
Learn more about the types of technology that are applied to new digital documents, the options for how to store them, and what to do with your old papers once everything else is done.
How Much Paper Do Schools Use?
Using roughly 2,000 sheets of paper per day, a school will consume as much as 320,000 sheets of paper over the course of the school year.
Based off the average price of paper at 5 cents, that means schools can expect to be spending around $100 per day and $16,000 per year on the cost of paper alone—not to mention the indirect costs like filing cabinets to store education records.
DMS Systems vs Cloud Storage: A Side-by-Side Comparison
Document management systems (DMS) and cloud storage are the primary ways used to manage freshly-scanned files, and although they both share the benefits of paperless records management, there are also differences that can make one option more ideal than the other.
HIPAA Violations: The Most Common and How to Avoid Them
The Health Insurance Portability and Accountability Act contains a wide range of regulations stretching from storage requirements to disposal methods, making it important to always be staying up to date with the latest HIPAA regulations to ensure you avoid violations.
Learn more about some of the top violations today like hacking, improper disposal, and employee PHI misuse and abuse, as well as how to protect from them.
The Top 10 Most Common HIPAA Violations
A critical component of the healthcare industry, HIPAA sets out a wide range of regulations and standards to ensure providers are taking the proper steps to protect their patients' PHI.
Use this SlideShare to learn more about the top 10 most common HIPAA violations today ranging from employee errors and improper PHI disposal to hacking and data breaches.
Learn more about HIPAA's history and types of violations at https://www.recordnations.com/2017/08/hipaas-history-violations/.
What Is Day-Forward Scanning & How Does It Work?
With day-forward scanning, all it takes is selecting a date to go paperless, scanning your existing archives of paper once that day arrives, and then from there scanning your new paper as you create them.
Comparing Your Records Storage and Management Options
To find the best storage strategy for you, you first need to turn around and evaluate your own storage needs.
Do you have records you only need to keep for retention requirements? Are you looking to implement digital records management? How many people are normally using your records?
By answering those questions, you in turn can also find the answer to what your best storage options are.
The Benefits of Patient Portals
Patient portals benefit both patients as well as doctors. With the advantage for patients of being able to send doctors messages, review test results, and schedule appointments online, doctors in turn have the benefit of being able to save time, cut operating costs, and boost patient engagement.
Meaningful Use of an EHR: What Meaningful Use Is & How It Can Save You Money
In this SlideShare find more in-depth information on electronic health records (EHRs), meaningful uses of these records, policies, reimbursements, penalties and more.
Learn how to implement a meaningful EHR in 3 stages, as well as information regarding HITECH.
Find more information regarding electronic health records at https://www.recordnations.com/articles/electronic-health-records-change-healthcare/ to find how EHRs have revolutionized healthcare.
How Using Patient Portals Saves Your Practice Time
Providing a way for patients to be "seen" without needing an appointment or coming in, patient portals are designed to help streamline workflow in health care.
Among other benefits, some of a patient portal's top advantages include the abilities for patients to retrieve and review their own lab results, ask their doctors questions, manage medications, schedule appointments, pay their medical bills, and update their contact information and insurance changes.
How Scanning Helps Lower Records Management Costs
Besides the low upfront cost of 7–12 cents per page for scanning, going paperless also opens up other opportunities to save on record management ranging from the physical space saved to the improved time-efficiency in the future.
What Factors Impact Scanning Costs?
Ranging from whether or not your scanning project needs prep work to how much paper you have and whether it's single or double-sided, there are multiple factors that affect the price of document scanning.
Benefits of Large Format Scanning
Ranging from file indexing and the ability to quickly find large format documents to the sheer space and time it saves, scanning has plenty of benefits to offer when it comes to managing blueprints, maps, engineering and architectural drawings, and other large format files.
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