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Step 2 
Journalizing
Step 2: Journalizing 
 Journalizing is the organization and recording 
of accounting information into a journal or 
journals. 
 Terms: 
 Journal – A book for recording accounting 
information in a chronological order.
Terms cont’d 
 General Journal- A journal with two amount 
columns. 
 Entry- each event or transaction recorded in a 
journal. 
 Opening entry- the first entry which opens or 
starts the records of the business. 
 Source Documents- the paper which provides 
proof of a journal entry.
The Parts of a Journal Entry 
 A journal entry will always have the following 
parts; 
 Date 
 Debit Part 
 Credit Part 
 Source Document
Examples 
 Analyze the following transactions and journalize them 
into the general journal. 
 Oct. 1 -Purchase of supplies for cash $10.00 
 Oct. 2 -Sale of services on account to T. Blue $50.00 
 Oct. 3 -Paid cash on account with R. Reid $60.00 
 Oct. 4 -Owner withdrawals equipment. $80.00
Oct 1. Purchase of Supplies for 
Cash 
GENERAL JOURNAL 
Page___ 
_ 
DATE ACCOUNT TITLE 
Doc 
No. 
Post 
. 
Ref. 
GENERAL 
DEBIT CREDIT 
Oct. 1 Supplies 10.00 
1. Put the date of the 
transaction. 
2. Record the debit first. 
Record the account title in 
the account title column. 
3. Record the amount in the 
debit column.
Oct 1. Purchase of Supplies for 
Cash 
GENERAL JOURNAL 
Page_1_ 
__ 
DATE ACCOUNT TITLE 
Doc 
No. 
Post 
. 
Ref. 
GENERAL 
DEBIT CREDIT 
Oct. 1 Supplies 10.00 
Cash 10.00 
Cheque 
4. Indent and insert the 
account title that will be 
credited 
5. Insert the amount in the 
credit column that will be 
credited 
6. Indent twice and record the 
source document that was 
used to gather the information
Oct 2. Sale of Services on 
Account to T. Blue 
GENERAL JOURNAL 
Page_1_ 
__ 
DATE ACCOUNT TITLE Doc 
No. 
Post 
. 
Ref. 
GENERAL 
DEBIT CREDIT 
Oct. 1 Supplies 10.00 
Cash 10.00 
Cheque 
Oct. 2 A/R T. Blue 50.00 
Sales 50.00 
Sales Invoice
Oct. 3 Paid cash on account with 
R. Reid $60.00 
GENERAL JOURNAL 
Page_1 
___ 
DATE ACCOUNT TITLE Doc 
No. 
Pos 
t. 
Ref. 
GENERAL 
DEBIT 
CREDI 
T 
Oct. 1 Supplies 10.00 
Cash 10.00 
Cheque 
Oct. 2 A/R T. Blue 50.00 
Sales 50.00 
Sales Invoice 
Oct. 3 A/P Reid 60.00 
Cash 60.00 
Cheque
Oct. 4 Owner Withdraws Equipment from 
the business $80.00 
GENERAL JOURNAL 
Page_1_ 
__ 
DATE ACCOUNT TITLE Doc 
No. 
Post 
. 
Ref. 
GENERAL 
DEBIT CREDIT 
Oct. 1 Supplies 10.00 
Cash 10.00 
Cheque 
Oct. 2 A/R T. Blue 50.00 
Sales 50.00 
Sales Invoice 
Oct. 3 A/P Reid 60.00 
Cash 60.00 
Cheque 
Oct.4 Drawings 80.00 
Equipment 80.00 
Memo
Completing the Journal 
 Your debits and your credits must balance at 
all times. 
 You must use underlines when you do your 
totals.
Completing the Journal 
4. Insert the date that you will 
complete your totals 
5. Place a single line on the 
top of the debit and credit 
columns in the total row 
6. Add both rows up and place 
the total in the two columns 
beside eachother. 
7. Double underline the totals 
GENERAL JOURNAL 
Page_1_ 
__ 
DATE ACCOUNT TITLE Doc 
No. 
Post 
. 
Ref. 
GENERAL 
DEBIT CREDIT 
Oct. 1 Supplies 10.00 
Cash 10.00 
Cheque 
Oct. 2 A/R T. Blue 50.00 
Sales 50.00 
Sales Invoice 
Oct. 3 A/P Reid 60.00 
Cash 60.00 
Cheque 
Oct.4 Drawings 80.00 
Equipment 80.00 
Memo 
Oct. 4 Totals 200.00 200.00
Remember! 
 There is always a debit and a credit. 
 Use your notes to figure out what source 
document would be used. 
 Always record your debit first, then your 
credit!
Assignment 
 Syme Textbook 
 Page 161 # 1 
 Page 162 # 2 
 Clare Lehto Window Cleaning 
 Wayne Siebert 
 Champion Rentall 
 Janet Nuttall
Recording Opening Entries 
 An opening entry is an amount recorded as 
the beginning balance for the different types 
of accounts found on the balance sheet. 
 The account names and amounts are 
recorded separately at the beginning of the 
journal.
Below is a balance sheet for Chris Turner. 
Chris Turner 
Balance Sheet 
July 15, 20__ 
Assets Liabilities 
Cash $55.00 Owed to Phillip $80.00 
Bank Balance $215.50 Owed to Dad $200.00 
Bicycle $185.00 Overdue Fines $12.50 
Stereo $250.00 Total Liabilities $292.50 
Ski Equipment $100.00 
Owners Equity 
Chris Turner, Capital $713.00
Using the balance sheet record the opening entries. Start with your assets. 
GENERAL JOURNAL Page_1___ 
DATE ACCOUNT TITLE 
Doc 
No. 
Post. 
Ref. 
GENERAL 
DEBIT CREDIT 
July 1 Cash 55.00 
Bank Balance 215.50 
Bicycle 185.00 
Stereo 250.00 
Ski Equipment 100.00
Now list your liabilities and capital 
GENERAL JOURNAL Page_1___ 
DATE ACCOUNT TITLE 
Doc 
No. 
Post. 
Ref. 
GENERAL 
DEBIT CREDIT 
July 1 Cash 55.00 
Bank Balance 215.50 
Bicycle 185.00 
Stereo 250.00 
Ski Equipment 100.00 
A/P Phillip 80.00 
A/P Dad 200.00 
Overdue Fines 12.50 
Chris Turner Capital 713.00 
Balance Sheet
Complete your opening entries by centering the word ‘Balance Sheet’ on 
the next line in the account title column. 
GENERAL JOURNAL Page_1___ 
DATE ACCOUNT TITLE 
Doc 
No. 
Post. 
Ref. 
GENERAL 
DEBIT CREDIT 
July 1 Cash 55.00 
Bank Balance 215.50 
Bicycle 185.00 
Stereo 250.00 
Ski Equipment 100.00 
A/P Phillip 80.00 
A/P Dad 200.00 
Overdue Fines 12.50 
Chris Turner Capital 713.00 
Balance Sheet
Record the opening entry in this journal from the following balance sheet. 
Use July 1 of the current year as the date of the entry. 
Sunnybrook Farms 
Balance Sheet 
July 1, 20__ 
Assets Liabilities 
Cash 210.00 Grange Credit Union 5000.00 
Livestock $1750.00 Red River Feed Co. $140.00 
Machinery $3850.00 River City Feed & Grain $110.00 
Buildings $10500.00 Total Liabilities $5250.00 
Land $12000.00 
Owners Equity
GENERAL JOURNAL Page_1___ 
DATE ACCOUNT TITLE 
Doc No. 
Post. 
Ref. 
GENERAL 
DEBIT CREDIT 
July 1 Cash 210.00 
Livestock 1750.00 
Machinery 3850.00 
Buildings 10500.00 
Land 12000.00 
Grange Credit Union 5000.00 
Red River Feed Co. 140.00 
River City Feed & Grain 110.00 
Dale Hiller Capital 23060.00 
Balance Sheet
Cash Combination Journal
Cash/Combination Journal 
 A journal used to record cash transactions. 
 Includes special columns for transactions that 
occur on a regular basis.
Analyze and journalize the 
following transactions into a 
cash/combination journal. 
 Oct. 1 Sale of equipment for cash $10.00 
 Oct. 2 Paid cash on account to J. Brown 
$20.00 
 Oct. 3 Sale of services for cash $30.00 
 Beginning Cash is $100.00 
 Ending Cash should be $120.00
COMBINATION JOURNAL 
Page _1_ 
DATE 
ACCOUNT TITLE 
DOC NO. 
POST 
REF. 
GENERAL 
SALES CREDIT 
CASH 
month day DEBIT CREDIT DEBIT CREDIT 
1 Oct 1 Equipment R 10.00 10.00 1 
2 Oct 2 A/P J. Brown C 20.00 20.002 
3 
Oct. 3 T3 30.00 30.00 
3 
4 4 
5 5 
6 6 
7 7 
8 8 
-When Journalizing make sure you enter 
the source document under Doc. No. 
They will be on all assignments at the 
very end of the transaction. IE) T14, 
C105, T28 
9 9 
10 10 
11 11 
12 12 
- Anytime you deal with cash sales enter 
a check mark in both the account title 
and the post ref. column
Prove DR = CR 
 You now need to make sure that your debits equal 
your credits. This usually occurs at the end of 
each month. To do this: 
 Total all columns and rule them. 
 Take The general debit and the cash debit and add 
them together. 
 Then take you general credit, sales credit and cash 
credit and add them together. 
 Make sure they equal each other. And you right it in 
the proper form. ( DR=CR=60)
COMBINATION JOURNAL 
Page _1_ 
DATE 
ACCOUNT TITLE 
DOC NO. 
POST 
REF. 
GENERAL 
SALES CREDIT 
CASH 
month day DEBIT CREDIT DEBIT CREDIT 
1 Oct 1 Equipment R 10.00 10.00 1 
2 Oct 2 A/P J. Brown C 20.00 20.002 
3 
Oct. 3 T3 30.00 30.00 
3 
4 Totals 20.00 10.00 30.00 40.00 20.004 
5 5 
6 6 
7 7 
8 8 
9 9 
10 
DR=CR=60 
10 
11 11 
12 12
Proving the Accuracy of the cash 
combination journal 
To do this, use this formula 
Beginning Cash + Cash Received - Cash Paid Out = 
Ending 
Cash 
 The beginning balance is always given to you in the assignments. 
Your ending cash balance is also given to you in the assignments. If 
your ending cash total does not match the one in the assignment 
you have to go back and check over your work.
COMBINATION JOURNAL 
Page _1_ 
DATE 
ACCOUNT TITLE 
DOC NO. 
POST 
REF. 
GENERAL 
SALES CREDIT 
CASH 
month day DEBIT CREDIT DEBIT CREDIT 
1 Oct 1 Equipment R 10.00 10.00 1 
2 Oct 2 A/P J. Brown C 20.00 20.002 
3 
Oct. 3 T3 30.00 30.00 
3 
4 Totals 20.00 10.00 30.00 40.00 20.004 
5 5 
6 
DR=CR=60 
6 
7 7 
Ending 
Cash 
8 8 
Beginning Cash + Cash Received - Cash Paid Out = 
9 9 
10 10 
11 11 
100.00 40.00 20.00 120.00 
12 12
If a page is completed before 
month end 
 Click here to find out.
Assignments 
 C21 Page 84 5-1 
 C21 Page 86 5-M 
 C21 Page 87 5-C 
 C21 Page 85 5-2

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The Accounting Cycle: Step 2 - Journalizing

  • 2. Step 2: Journalizing  Journalizing is the organization and recording of accounting information into a journal or journals.  Terms:  Journal – A book for recording accounting information in a chronological order.
  • 3. Terms cont’d  General Journal- A journal with two amount columns.  Entry- each event or transaction recorded in a journal.  Opening entry- the first entry which opens or starts the records of the business.  Source Documents- the paper which provides proof of a journal entry.
  • 4. The Parts of a Journal Entry  A journal entry will always have the following parts;  Date  Debit Part  Credit Part  Source Document
  • 5.
  • 6. Examples  Analyze the following transactions and journalize them into the general journal.  Oct. 1 -Purchase of supplies for cash $10.00  Oct. 2 -Sale of services on account to T. Blue $50.00  Oct. 3 -Paid cash on account with R. Reid $60.00  Oct. 4 -Owner withdrawals equipment. $80.00
  • 7. Oct 1. Purchase of Supplies for Cash GENERAL JOURNAL Page___ _ DATE ACCOUNT TITLE Doc No. Post . Ref. GENERAL DEBIT CREDIT Oct. 1 Supplies 10.00 1. Put the date of the transaction. 2. Record the debit first. Record the account title in the account title column. 3. Record the amount in the debit column.
  • 8. Oct 1. Purchase of Supplies for Cash GENERAL JOURNAL Page_1_ __ DATE ACCOUNT TITLE Doc No. Post . Ref. GENERAL DEBIT CREDIT Oct. 1 Supplies 10.00 Cash 10.00 Cheque 4. Indent and insert the account title that will be credited 5. Insert the amount in the credit column that will be credited 6. Indent twice and record the source document that was used to gather the information
  • 9. Oct 2. Sale of Services on Account to T. Blue GENERAL JOURNAL Page_1_ __ DATE ACCOUNT TITLE Doc No. Post . Ref. GENERAL DEBIT CREDIT Oct. 1 Supplies 10.00 Cash 10.00 Cheque Oct. 2 A/R T. Blue 50.00 Sales 50.00 Sales Invoice
  • 10. Oct. 3 Paid cash on account with R. Reid $60.00 GENERAL JOURNAL Page_1 ___ DATE ACCOUNT TITLE Doc No. Pos t. Ref. GENERAL DEBIT CREDI T Oct. 1 Supplies 10.00 Cash 10.00 Cheque Oct. 2 A/R T. Blue 50.00 Sales 50.00 Sales Invoice Oct. 3 A/P Reid 60.00 Cash 60.00 Cheque
  • 11. Oct. 4 Owner Withdraws Equipment from the business $80.00 GENERAL JOURNAL Page_1_ __ DATE ACCOUNT TITLE Doc No. Post . Ref. GENERAL DEBIT CREDIT Oct. 1 Supplies 10.00 Cash 10.00 Cheque Oct. 2 A/R T. Blue 50.00 Sales 50.00 Sales Invoice Oct. 3 A/P Reid 60.00 Cash 60.00 Cheque Oct.4 Drawings 80.00 Equipment 80.00 Memo
  • 12. Completing the Journal  Your debits and your credits must balance at all times.  You must use underlines when you do your totals.
  • 13. Completing the Journal 4. Insert the date that you will complete your totals 5. Place a single line on the top of the debit and credit columns in the total row 6. Add both rows up and place the total in the two columns beside eachother. 7. Double underline the totals GENERAL JOURNAL Page_1_ __ DATE ACCOUNT TITLE Doc No. Post . Ref. GENERAL DEBIT CREDIT Oct. 1 Supplies 10.00 Cash 10.00 Cheque Oct. 2 A/R T. Blue 50.00 Sales 50.00 Sales Invoice Oct. 3 A/P Reid 60.00 Cash 60.00 Cheque Oct.4 Drawings 80.00 Equipment 80.00 Memo Oct. 4 Totals 200.00 200.00
  • 14. Remember!  There is always a debit and a credit.  Use your notes to figure out what source document would be used.  Always record your debit first, then your credit!
  • 15. Assignment  Syme Textbook  Page 161 # 1  Page 162 # 2  Clare Lehto Window Cleaning  Wayne Siebert  Champion Rentall  Janet Nuttall
  • 16. Recording Opening Entries  An opening entry is an amount recorded as the beginning balance for the different types of accounts found on the balance sheet.  The account names and amounts are recorded separately at the beginning of the journal.
  • 17. Below is a balance sheet for Chris Turner. Chris Turner Balance Sheet July 15, 20__ Assets Liabilities Cash $55.00 Owed to Phillip $80.00 Bank Balance $215.50 Owed to Dad $200.00 Bicycle $185.00 Overdue Fines $12.50 Stereo $250.00 Total Liabilities $292.50 Ski Equipment $100.00 Owners Equity Chris Turner, Capital $713.00
  • 18. Using the balance sheet record the opening entries. Start with your assets. GENERAL JOURNAL Page_1___ DATE ACCOUNT TITLE Doc No. Post. Ref. GENERAL DEBIT CREDIT July 1 Cash 55.00 Bank Balance 215.50 Bicycle 185.00 Stereo 250.00 Ski Equipment 100.00
  • 19. Now list your liabilities and capital GENERAL JOURNAL Page_1___ DATE ACCOUNT TITLE Doc No. Post. Ref. GENERAL DEBIT CREDIT July 1 Cash 55.00 Bank Balance 215.50 Bicycle 185.00 Stereo 250.00 Ski Equipment 100.00 A/P Phillip 80.00 A/P Dad 200.00 Overdue Fines 12.50 Chris Turner Capital 713.00 Balance Sheet
  • 20. Complete your opening entries by centering the word ‘Balance Sheet’ on the next line in the account title column. GENERAL JOURNAL Page_1___ DATE ACCOUNT TITLE Doc No. Post. Ref. GENERAL DEBIT CREDIT July 1 Cash 55.00 Bank Balance 215.50 Bicycle 185.00 Stereo 250.00 Ski Equipment 100.00 A/P Phillip 80.00 A/P Dad 200.00 Overdue Fines 12.50 Chris Turner Capital 713.00 Balance Sheet
  • 21. Record the opening entry in this journal from the following balance sheet. Use July 1 of the current year as the date of the entry. Sunnybrook Farms Balance Sheet July 1, 20__ Assets Liabilities Cash 210.00 Grange Credit Union 5000.00 Livestock $1750.00 Red River Feed Co. $140.00 Machinery $3850.00 River City Feed & Grain $110.00 Buildings $10500.00 Total Liabilities $5250.00 Land $12000.00 Owners Equity
  • 22. GENERAL JOURNAL Page_1___ DATE ACCOUNT TITLE Doc No. Post. Ref. GENERAL DEBIT CREDIT July 1 Cash 210.00 Livestock 1750.00 Machinery 3850.00 Buildings 10500.00 Land 12000.00 Grange Credit Union 5000.00 Red River Feed Co. 140.00 River City Feed & Grain 110.00 Dale Hiller Capital 23060.00 Balance Sheet
  • 24. Cash/Combination Journal  A journal used to record cash transactions.  Includes special columns for transactions that occur on a regular basis.
  • 25. Analyze and journalize the following transactions into a cash/combination journal.  Oct. 1 Sale of equipment for cash $10.00  Oct. 2 Paid cash on account to J. Brown $20.00  Oct. 3 Sale of services for cash $30.00  Beginning Cash is $100.00  Ending Cash should be $120.00
  • 26. COMBINATION JOURNAL Page _1_ DATE ACCOUNT TITLE DOC NO. POST REF. GENERAL SALES CREDIT CASH month day DEBIT CREDIT DEBIT CREDIT 1 Oct 1 Equipment R 10.00 10.00 1 2 Oct 2 A/P J. Brown C 20.00 20.002 3 Oct. 3 T3 30.00 30.00 3 4 4 5 5 6 6 7 7 8 8 -When Journalizing make sure you enter the source document under Doc. No. They will be on all assignments at the very end of the transaction. IE) T14, C105, T28 9 9 10 10 11 11 12 12 - Anytime you deal with cash sales enter a check mark in both the account title and the post ref. column
  • 27. Prove DR = CR  You now need to make sure that your debits equal your credits. This usually occurs at the end of each month. To do this:  Total all columns and rule them.  Take The general debit and the cash debit and add them together.  Then take you general credit, sales credit and cash credit and add them together.  Make sure they equal each other. And you right it in the proper form. ( DR=CR=60)
  • 28. COMBINATION JOURNAL Page _1_ DATE ACCOUNT TITLE DOC NO. POST REF. GENERAL SALES CREDIT CASH month day DEBIT CREDIT DEBIT CREDIT 1 Oct 1 Equipment R 10.00 10.00 1 2 Oct 2 A/P J. Brown C 20.00 20.002 3 Oct. 3 T3 30.00 30.00 3 4 Totals 20.00 10.00 30.00 40.00 20.004 5 5 6 6 7 7 8 8 9 9 10 DR=CR=60 10 11 11 12 12
  • 29. Proving the Accuracy of the cash combination journal To do this, use this formula Beginning Cash + Cash Received - Cash Paid Out = Ending Cash  The beginning balance is always given to you in the assignments. Your ending cash balance is also given to you in the assignments. If your ending cash total does not match the one in the assignment you have to go back and check over your work.
  • 30. COMBINATION JOURNAL Page _1_ DATE ACCOUNT TITLE DOC NO. POST REF. GENERAL SALES CREDIT CASH month day DEBIT CREDIT DEBIT CREDIT 1 Oct 1 Equipment R 10.00 10.00 1 2 Oct 2 A/P J. Brown C 20.00 20.002 3 Oct. 3 T3 30.00 30.00 3 4 Totals 20.00 10.00 30.00 40.00 20.004 5 5 6 DR=CR=60 6 7 7 Ending Cash 8 8 Beginning Cash + Cash Received - Cash Paid Out = 9 9 10 10 11 11 100.00 40.00 20.00 120.00 12 12
  • 31. If a page is completed before month end  Click here to find out.
  • 32. Assignments  C21 Page 84 5-1  C21 Page 86 5-M  C21 Page 87 5-C  C21 Page 85 5-2