Anna University - R2017 CE8701 ESTIMATION COSTING AND VALUATION ENGINEERING UNIT III SPECIFICATION, TENDERS AND REPORT PREPARATION TOPIC: TENDER

1. TENDERS

2. Tender
Tender is an offer in writing to execute some work or to supply
some specified articles at certain rates, within a fixed time
under certain conditions of contract and agreement, between
the contractor and the department or owner or party.
The construction of work is usually done by contract.

3. Earnest Money Deposit (EMD)
While submitting a tender the contractor is to deposit a
certain amount, about 2% of the estimated cost, with the
department, as earnest money as guarantee of the tender.
Earnest money of the tenderer whose tender has not been
accepted is refundable.
In case the contractor refuses to take up the work his earnest
money is forfeited.

4. Security Money
On acceptance of the tender, the contractor has to deposit
10% of the tendered amount as security money with the
department which is inclusive of the earnest money already
deposited.
If the contractor fails to fulfil the terms of contract his whole or
part of the security money is forfeited by the department.

5. TTT Act 2000
Tamilnadu Transparencies in Tender act, 2000 (TTT Act)
Tender inviting authorities shall decide method of tendering.
Categories of procurement
Construction
Supply of goods
Service

6. Methods of Tendering
Piece - work Contract
Lump – sum Contract
Turn – Key Contract
Multi State Contract
Fixed Rate Contract

7. Tender Notice Contains…
The name and address of the Procuring Entity and the
designation and address of the Tender Inviting Authority;
Name of the scheme, project or programme for which the
procurement is to be effected;
The date upto which and places from where the tender
documents can be obtained;

8. Tender Notice Contains…
The amount of Earnest Money Deposit (EMD) payable;
The last date and time for receipt of tenders;
The date, time and place for opening of tenders received; and
Any other information the Tender Inviting Authority
considers relevant

9. E Tendering
The purpose of e-tendering is to enhance the process
of tendering for the procurement of specialized works,
goods or consulting services of low volume but have
high value

10. Types
Open Tendering
Selective Tendering
Negotiate Tendering

11. Open Tendering
Open tendering is the main tendering procedure employed
by both the private sector and the government.
The client advertises the tender offers in the local newspaper
along with the key information of the proposed works and
inviting interested contractors.

12. Selective Tendering
Selective tendering is the one alternative developed to
address the limitation of the open tendering procedure.
 Short list of contractors is drawn up and they are invited to
submit tenders.
To improve the quality.
This makes the e-tendering process in India more manageable
and less burden for the parties involved.

13. Process

14. The Tender Process is Determined
The organization which requires the tender will determine the
type of tender that will be used
Expressions of Interest(EOI)
Request for information (RFI)
 Request for proposal (RFP)
Request for Quotation(RFQ)
Request for tender

15. Request for Tender is Prepared
The tender request includes what is required, the requirements of
the contract and how you should respond.
Description of the good and services to be procured
Conditions of tender
Evaluation criteria
Submission content and format
Process rules and information
Conditions of contract

16. Tenders are Invited
The tenders are invited as a part of the online tender
submission procedure depending on the value, complexity
and business category.
The initial step to online tender submission procedure is to
find out the organizations or Govt agencies that are likely to
need your product or services.

17. Suppliers Respond
Attend any pretender briefing sessions being conducted
Clarify the uncertainties
Plan and prepare your response
Submit the prepared response in the right format on time and
at the right place.

18. Evaluation and Selection
Each tender will be checked for compliance and then evaluated
across the criteria specified in the tender documentation
Each tender will be initially assessed to find out if it complies with
all requirements of the tender document
Complies with any conditions of participation
The tender has been lodged on time
The documents are signed as required
Tender meets all mandatory requirements.

19. DIGITAL SIGNATURE CERTIFICATE (DSC)
Digital Signature Certificates or DSC or Digital Signature are
being adopted by various government agencies and now is a
statutory requirement in various applications.

20. Types of Certificates
Sign
• Sign DSC can only
be used for signing
documents.
Encrypt
• Encrypt DSC can
only be used to
encrypt a
it is popularly used
in the tender portal
Sign & Encrypt
• Our Sign & Encrypt
DSC can be used
both signing and
encrypting.

21. Validity of the Certificate
You could buy certificates with a validity upto three years. (The
validity is controlled by law, and you cannot buy certificates
more than three years and less than One year validity)

22. Classes of Certificates
Class 2
• Income Tax e-filing
• LLP registration
• GST application
• IE code registration
• Form 16,etc
Class 3
• E-tendering
• Patent and trademark e-filing
• Customs e-filing
• E-procurement
• E-biding
• E-auction,etc

23. Processing Methods
Traditional
Aadhar-based e-KYC Verification DSC
PAN-based e-KYC Verification DSC
GST Verification Based DSC