Techno run Zoom, Blackboard and QUT access

TECHNO RUN
Workplace Coaching and
Mentoring

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Acknowledgement of
Traditional Owners
Presentation title
Australia Awards Scholarship
Techno Run
QUT acknowledges the Turrbal and Yugara, as the First Nations owners of
the lands where QUT now stands. We pay respect to their Elders, lores,
customs and creation spirits. We recognise that these lands have always
been places of teaching, research, and learning.
QUT acknowledges the important role the Aboriginal and Torres Strait
Islander people play within the QUT community.

Australia Awards and Alumni Engagement Program
TECHNO-RUN
Short Course on Workplace Coaching and Mentoring
12:45pm – 2:30pm (Manila Time)
12:45 - 1:00pm Registration of DPWH Participants
1:00 - 1:05pm Welcome of DPWH Participants
1:05 - 1:50pm Introduction to Zoom App and Discovering Zoom Features
Joash Padilla, Digital Online Support
1:50 - 2:20pm Introduction to QUT System and Blackboard-
Applications During Project Implementation
Joash Padilla and Roxanne Tobias, QUT e-Learning Coordinator
2:20 - 2:25pm Q & A
2:25 - 2:30pm Closing Remarks
AGENDA
Workplace Coaching and Mentoring Techno Run

Welcome
Workplace Coaching and Mentoring
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Marichu Suarez

Introduction to
Zoom
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Joash Padilla

1. It is a good practice to “Mute” your microphone during sessions or when you are not speaking.
2. Test your internet connection, microphone, and camera before joining the meeting.
3. Login at least 5 minutes before the online conference.
4. Make sure that you are in a well-lit and quiet environment.
5. Minimise distractions and competing noises.
6. Familiarise yourself with the Zoom Icons while waiting.
Zoom Etiquette
Presentation title Techno Run

Presentation title
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At the end of the training:
1. Learn the basic navigation and tools of the Zoom interface.
2. Simulate and experience the basic features of Zoom including:
• Non-verbal feedback
• Polling
• Breakout rooms
• Screen Sharing and annotations
3. Understand the application of features for learning sessions.
4. Question and Answer (Q and A)
Training Objectives

Why use Zoom?
Live feedback
within the
community
Convenient way
to conduct
meetings and
classes
Alternative
learning
engagement
Online
Presentation

1. Introduce the host and co-host.
2. Always remember to disclose the recording of the session.
3. Keep in mind that the user interface may vary depending on the smart device that you use.
4. Be aware of sharing sensitive and private information in the chat group.
5. Remind participants to mute their microphone when they are not speaking.
6. Always respect your colleagues in the chat room and take turns when discussing.
7. Engage the participants and address them by their names.
Let’s Get Started!

How to Install Zoom on your Laptop or Mobile Devices
To download Zoom on your desktop, you can
visit this link: https://zoom.us/support/download
On your mobile, go to Google PlayStore or App
Store. Search Zoom and install the application.

Signing in your QUT account
You may join a meeting by clicking Join Meeting
and pasting the Zoom URL invite.
Or you can click Sign In and click Sign In with
SSO. Input qut.zoom.us to access QUT domain.

Assigning Host or Co-host
• You can assign a co-host to monitor and respond
to chats while the host is discussing. Click the
Participants icon, select a participant, right-click
and choose Make Host or Make Co-Host.
• It is advisable to allot time for Q and A sessions.

Non-Verbal Feedback
There are actions that you can select during the session.

Non-Verbal Feedback (Raise Hand)
As participants, when you want to ask a question simply click the “Raise Hand” icon and wait for the
queue of the host to call you.

Non-Verbal Feedback (Chat)
You can also click the “Chat” icon. If you want to send a private message a specific participant, click the
drop down menu and select the name of the participant. Alternatively, you can upload and send files to
the chat group by clicking “File” in the chat box to browse and upload a file.

Saving Chat messages
• You can save the chat feed by clicking
the “Chat” icon at the bottom of the chat
window, Click on Save Chat.

Polling
As a host/coach, you:
• Can create polls during your session or beforehand using the Zoom web interface at https://qut.zoom.us/
• Can set participants to anonymous by ticking the “Anonymous” checkbox.
• Can share the responses to all participants (by default results are hidden from the participants)
• Can save the results of the poll
• Cannot share screen and run poll at the same time!
Note: Only the host can set a poll.

Polling

Screen Sharing
Through Share, you can share
your overall screen, specific
applications, or a virtual
whiteboard.

Screen Sharing Powerpoint
or other software
• While Screen Sharing your
Powerpoint presentation, consider
using “Reading View” (For
Microsoft Powerpoint 2016 and
above)
• You can also screenshare other
programs such as your website
browser, PDF reader, etc.

Annotations
• You can apply annotations
while Screen Sharing by
clicking the Annotate Icon.
• You may also disable
participants from annotating
your screen by clicking “More”
then “Disable participants
annotation”

Breakout Room
• Divide participants into smaller groups to better engage them. This can be done by manually
regrouping participants or Zoom can group the participants randomly.
• Allows your team conduct private meetings
• Be mindful that you can no longer access the main chat room when you are in a Breakout Room. Each
Breakout Room has their own chat box.

Breakout Room
• You can assign the number of participants per Breakout
Room.
• You can allow participants to return to the main session.
• You cannot see discussions in any breakout room unless
you join.

Breakout Room
• To assign all participants into their Breakout Rooms,
click “Open all Rooms”.
• You can Broadcast messages to all Breakout
Rooms, by clicking “Broadcast a message to all”
option, type your message, and click Broadcast to
send.
• Note that these messages will disappear in a few
seconds.

Breakout Room
• As participants, you may leave the Breakout Room
by clicking “Leave” or “Leave Breakout Room”
•You can ask for help to notify the host to join your
Breakout Room.
• A pop-up message will appear on your screen
before the Breakout Room time expires.

Essential Characteristics for Effective Teaching
ONLINE FACE-TO-FACE
1. Respectful 1. Respectful
2. Responsive 2. Knowledgeable
3. Knowledgeable 3. Approachable
4. Approachable 4. Engaging
5. Communicative 5. Communicative
6. Organized 6. Organized
7. Engaging 7. Responsive
8. Professional 8. Professional
9. Humorous 9. Humorous
Delaney et al. (2010)

Creative Activities during Online Classes
• Host a Game show (Pinoy Henyo) even in Breakout Rooms
• Bring Me! for smaller number of participants (Scavenger Hunt)
• Flashcards with Answer Keys (can be provided by the host)
• “I Spy” Game
• Interactive Presentations (such as Articulate – Rise)
• Box of Lies https://www.youtube.com/watch?v=Md4QnipNYqM&feature=youtu.be
• Pictionary using Zoom’s Annotation feature

Tips for Facilitators
Rehearse your class or
activities before the Zoom
session.
Provide a copy of learning
materials to your co-host
Explain mechanics clearly
when conducting games

References
• Dart, Sarah (2020). Introduction to Educating on Zoom [PowerPoint slides]
• Delaney, J. G., Johnson, A., Johnson, T. D., & Treslan, D. (2010). Students’ perceptions of effective
teaching in higher education. Project Report. Memorial University of Newfoundland, St. John's,
Newfoundland.
• Mr. Hooker (2020). 25 Strategies to Engage Students on your Next Zoom Meeting. Retrieved from:
https://hookedoninnovation.com/2020/05/13/25-strategies-to-engage-
zoom/?fbclid=IwAR1X5NS59yVTwG0pZv3Q1epkl7GGWRC_peKG6eN-0kW2CmmBXJi_75sHSNU
• Zoom Helpdesk (2020). Frequently Asked Questions for Admins. Retrieved from:
https://support.zoom.us/hc/en-us

Introduction to
QUT System and
Blackboard
QUT Blackboard Training
Techno Run
Roxanne Tobias

Dear Roxanne,
Welcome to QUT!
You have been registered to the QUT system for the Workplace Coaching and Mentoring Short Course.
Please take note of the following details especially your username, as you will always need this in accessing the QUT system online:
FIRST_NAME...............: Roxanne
SURNAME..................: Mearns
BIRTH_DATE...............: xxxx
ACCOUNT_ID...............: xxxx
USERNAME.................: tobiasr
EMAIL....................: roxanne.tobias@qut.edu.au
START_DATE...............: xxxx
END_DATE.................: xxxx
The next thing to do now is to create a password, which you will be using in conjunction with your username to access QUT services online, particularly the International Projects Unit e-Learning hub.
CREATE YOUR PASSWORD.
You can create/reset your password via email by following these steps:
1. Go to Password Recovery page. (Click on the link.)
2. Enter your QUT visitor username: tobiasr
3. Click Email verification.
4. Follow the prompts to reset the password.
Your password recovery email that needs to be entered is: roxanne.tobias@qut.edu.au
Forgotten your password?
If you reset your password but have forgotten it, you can access information about self-service password recovery and how to do this through the Recover your QUT password video.
More password self-service information is available online.
Please try to create your password today so that we can get you set up and ready for your session next week. Presentation title / 17 January 2019 / 33
Accessing QUT
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2
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Online learning
platform
What is QUT Blackboard
QUT – Training
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Downloadable
learning materials
Monitoring tool
for participant’s
progress

1. Open your web browser (Chrome/ Firefox/
Safari) and access this link. Or you may visit
Google and search for QUT Blackboard.
2. Type in your username and password.
3. It is advisable to bookmark this webpage for
later access.
How to access Blackboard
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1. You can also install it on your
smart devices from the
Google PlayStore or App
Store. Search for QUT and
install the application.
2. Enter your username and
password.
3. At the bottom of your screen,
tap “Blackboard” to access
your dashboard.
4. Tap “My Units and
Communities”
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Play this screen
recording on accessing
the Blackboard from
your web browser.

1. To access your
community list, click
the “Community” drop-
down list and select
one of your
communities.
2. You will be redirected
to the Blackboard
page of the selected
community.
Checking your Units and
Communities
QUT – Training
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Always visit the
Announcements menu. This is
where you will see notifications
and updates from your Course
Leaders.
Announcements
QUT – Training
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To ensure that you receive
your email notifications, we
encourage you to set up
automatic forwarding of your
QUT emails to your
personal or work email
address.
Automatic email forwarding
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Go to: outlook.live.com
Sign in with you QUT email address.
You will then be redirected to the QUT single
sign on page.
Login with your QUT username and password.
You will then be redirected to the Outlook
email account.
Click on the settings icon on the top-right
corner of the page.
Click on “view all Outlook settings” at the
bottom of the drop-down list.
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Click on “Mail” and then “Forwarding.”
Tick “Enable forwarding.”
Enter your designated personal or work email
address to forward your QUT emails.
Hit “save” at the bottom-right corner of the
page.

Play this screen recording
on setting up automatic
forwarding of emails.
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You can check the reference
materials for your course in the
Resources menu.
Resources
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1. You can access the Discussion
Board on your sidebar.
2. To create an item on the
Discussion Board, click “Create a
Forum”
Discussion Board
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3. Complete the required
fields and click Submit at
the bottom of your screen.
4. You may customise the
advance settings by
scrolling down the Forum
Availability and Forum
Settings section.
Discussion Board
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For facilitators, you can
create a thread that
participants can access.
Remember that you can
only create a thread only
after you created a
discussion topic.
1. To create a thread,
simply click “Create
Thread”.
2. Fill in the required fields.
3. You can attach files for
your thread.
4. Click the Submit button
to create the Thread.
Creating a Thread
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Facilitators and participants
can exchange conversation
in a thread.
1. To reply to Thread, click
the “Reply” button.
2. Add a subject and your
message to your reply.
3. You can also embed
media by clicking these
buttons.
4. Click “Submit” to send
your response.
Replying to a Thread
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Q&A
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Closing Remarks
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Thank you
Presentation title
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End of Presentation

Techno run Zoom, Blackboard and QUT access

Techno run Zoom, Blackboard and QUT access

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