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SFSU ISYS 363-1
FALL 2013
GROUP: LIONS
INTRODUCTION TO THE GROUP COLLABORATION
TOOLS
• WHAT CAN WE EXPECT FROM GROUP COLLABORATION TOOLS?
• 1: PEOPLE CAN ACCESS DOCUMENTS IN DIFFERENT TIME ZONES AND
LOCATIONS AS LONG AS THEY HAVE INTERNET ACCESS
• 2: THE ABILITY TO COMMUNICATE WITH EACH OTHER GLOBALLY
• 3: THE ABILITY TO EXCHANGE INFORMATION IN REAL TIME
INTRODUCTION TO THE GROUP COLLABORATION
TOOLS
Criteria • Free Software
• Available for both Mac, PC and other operation system
• File sharing compatible w/Office(Excel, Word, PowerPoint)
Concerns • Available for each team member
• Enough storage capacity and security
• Compatible w/mobile apps
Market Leaders • DropBox
• GoogleDrive
• SkyDrive
What are the criteria, concerns and market leader?
1ST GROUP COLLABORATION TOOL
GOOGLE DOC.
Advantages Disadvantages
• People can editing documents in
real time
• No Purchase needed
• Team members are able to
create, share and exchange
information and ideas across the
globe
• Compatible with different
operation systems
• Internet access could be a
problem in some case
• Privacy and security issues
• Limited set of features compare
to MS office program
• Loading documents could be
very time consuming
2ND GROUP COLLABORATION TOOL
BOX
Advantages Disadvantages
• Free 10 GB storage service
• Online Collaboration - share,
edit, view updates
• Cloud Storage - online access to
your secure online files
• Mobile compatibility - quick
viewing, sharing, and updates
• Integrate w/GoogleDocs
• Does not automatically sync -
need to specify folder for
syncing
• Only for Mac & Windows
• Instant Messaging not available
3RD GROUP COLLABORATION TOOL
SKYPE
Advantages Disadvantages
• Free service
• Instant messaging-group chat
• Group screen sharing
• Send files of any size
• Connect to Facebook
• Mobile Compatibility-chat
• No online file sharing
collaboration
• No online storage
• Premium account needed for
group calls and screen sharing
4TH GROUP COLLABORATION TOOL
EVERNOTE
Advantages Disadvantages
• Free 60 MB download limit
• Ability to share individual files directly
from Evernote through Facebook,
Twitter, or LinkedIn
• Can create, organize, and view notes,
presentations, or any research easily
from any compatible device
• You have to pay a subscription fee of
$5 per month or $45 per year to
exceed the 60 MB limit
• Shared documents cannot be edited
unless one or both users have a
premium account
• Must have an internet connection to
use
5TH GROUP COLLABORATION TOOL
WIZEHIVE
Advantages Disadvantages
Advantages
• Connects to social media such as Twitter
• Share documents, comments, spreadsheets, and
other files
• Upload up to 50 files at one time and maximum
file upload 100MB
• Edit documents
• Free online with unlimited users
• Keep track of projects with automated tasks
• Has work forums for constant communication
• Embedded image viewer
Disadvantages
• uses a different site to create documents (ZoHo)
• does not have a live chat or video conferencing
• limited free storage of 50MB, additional storage
ranges from $8-$39 a month
• must have internet to use
THE WINNER!
• THE LIONS CHOSE GOOGLE DOCS AS THE
WINNER BECAUSE IT IS A FREE SERVICE. ALSO,
MANY PEOPLE ARE ALREADY FAMILIAR WITH
THE FORMAT, WHICH MAKES IT EASY TO USE.
THE CHAT FEATURE AND THE ABILITY TO EDIT
DOCUMENTS IN REAL TIME MAKES GROUP
COLLABORATION MORE CONVENIENT. PEOPLE
FROM DIFFERENT COUNTRIES CAN ACCESS
GOOGLE DOCS AND IT IS ALSO AVAILABLE
ACROSS PLATFORMS AND ON THE GO.
REFERENCES
• 1:HTTP://GOOGLEDOCSPROJECT.PBWORKS.COM/W/PAGE/30649584/GOOGLE%20DOCS
%20-%20DISADVANTAGES
• 2:HTTP://WWW.THEVERGE.COM/2012/4/24/2954960/GOOGLE-DRIVE-DROPBOX-
SKYDRIVE-SUGARSYNC-CLOUD-STORAGE-COMPETITION
• 3:HTTPS://APP.BOX.COM/PERSONAL/
• 4:HTTP://WWW.SKYPE.COM/EN/FEATURES/#SHARING

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SFSU ISYS 363-1 Fall 2013 group: Lions

  • 1. SFSU ISYS 363-1 FALL 2013 GROUP: LIONS
  • 2. INTRODUCTION TO THE GROUP COLLABORATION TOOLS • WHAT CAN WE EXPECT FROM GROUP COLLABORATION TOOLS? • 1: PEOPLE CAN ACCESS DOCUMENTS IN DIFFERENT TIME ZONES AND LOCATIONS AS LONG AS THEY HAVE INTERNET ACCESS • 2: THE ABILITY TO COMMUNICATE WITH EACH OTHER GLOBALLY • 3: THE ABILITY TO EXCHANGE INFORMATION IN REAL TIME
  • 3. INTRODUCTION TO THE GROUP COLLABORATION TOOLS Criteria • Free Software • Available for both Mac, PC and other operation system • File sharing compatible w/Office(Excel, Word, PowerPoint) Concerns • Available for each team member • Enough storage capacity and security • Compatible w/mobile apps Market Leaders • DropBox • GoogleDrive • SkyDrive What are the criteria, concerns and market leader?
  • 4. 1ST GROUP COLLABORATION TOOL GOOGLE DOC. Advantages Disadvantages • People can editing documents in real time • No Purchase needed • Team members are able to create, share and exchange information and ideas across the globe • Compatible with different operation systems • Internet access could be a problem in some case • Privacy and security issues • Limited set of features compare to MS office program • Loading documents could be very time consuming
  • 5. 2ND GROUP COLLABORATION TOOL BOX Advantages Disadvantages • Free 10 GB storage service • Online Collaboration - share, edit, view updates • Cloud Storage - online access to your secure online files • Mobile compatibility - quick viewing, sharing, and updates • Integrate w/GoogleDocs • Does not automatically sync - need to specify folder for syncing • Only for Mac & Windows • Instant Messaging not available
  • 6. 3RD GROUP COLLABORATION TOOL SKYPE Advantages Disadvantages • Free service • Instant messaging-group chat • Group screen sharing • Send files of any size • Connect to Facebook • Mobile Compatibility-chat • No online file sharing collaboration • No online storage • Premium account needed for group calls and screen sharing
  • 7. 4TH GROUP COLLABORATION TOOL EVERNOTE Advantages Disadvantages • Free 60 MB download limit • Ability to share individual files directly from Evernote through Facebook, Twitter, or LinkedIn • Can create, organize, and view notes, presentations, or any research easily from any compatible device • You have to pay a subscription fee of $5 per month or $45 per year to exceed the 60 MB limit • Shared documents cannot be edited unless one or both users have a premium account • Must have an internet connection to use
  • 8. 5TH GROUP COLLABORATION TOOL WIZEHIVE Advantages Disadvantages Advantages • Connects to social media such as Twitter • Share documents, comments, spreadsheets, and other files • Upload up to 50 files at one time and maximum file upload 100MB • Edit documents • Free online with unlimited users • Keep track of projects with automated tasks • Has work forums for constant communication • Embedded image viewer Disadvantages • uses a different site to create documents (ZoHo) • does not have a live chat or video conferencing • limited free storage of 50MB, additional storage ranges from $8-$39 a month • must have internet to use
  • 9. THE WINNER! • THE LIONS CHOSE GOOGLE DOCS AS THE WINNER BECAUSE IT IS A FREE SERVICE. ALSO, MANY PEOPLE ARE ALREADY FAMILIAR WITH THE FORMAT, WHICH MAKES IT EASY TO USE. THE CHAT FEATURE AND THE ABILITY TO EDIT DOCUMENTS IN REAL TIME MAKES GROUP COLLABORATION MORE CONVENIENT. PEOPLE FROM DIFFERENT COUNTRIES CAN ACCESS GOOGLE DOCS AND IT IS ALSO AVAILABLE ACROSS PLATFORMS AND ON THE GO.