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Low and No Cost ICT tools
This document outlines essential technology tools for organizations, emphasizing the benefits of online tools like Office 365, Google Drive, and social media for efficiency and effective communication. It discusses setting up an online presence through websites, managing meetings and events with platforms like Eventbrite and Doodle, and the importance of strategic social media engagement. The content aims to help organizations understand the tools available to enhance operations and marketing efforts.
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Low and No Cost ICT tools
- 1. Top Tech ToolsTopTech Tools for Organisationsfor Organisations Sue BlanternSue Blantern Circuit Rider - Communities 2.0Circuit Rider - Communities 2.0
- 3. Learning Outcomes Learners will:- 1. Understand what tools are available 2. Understand how using online tools can save time and resources 3. Understand how they will help your organisation work effectively 4. Understand how they can help you manage your processes
- 4. What we’ll cover Toolsfor:- 1.Office Tools Office 365 Online Collaboration tools 1.Developing your Online Presence Website Social Media 1.Managing Meetings & Events Organising Meetings Planning and managing Events 1.Communicating your message Newsletters/E-bulletins
- 5. The Two Aimsof Technology 1. Do things better 2. Do better things
- 6. Organisation Tech Realitycheck • What’s your attitude to technology? • What is your technology role? • Who will drive any changes? • Who will implement any changes?
- 7. Essential Office Tools •MicrosoftOffice 365 •Google Drive •OneDrive •Open Office & Libre Office
- 8. What is Office365? It gives online access to Microsoft services:- •Outlook Email •Word •Excel •Access •PowerPoint •One Drive – file storage space •One Note
- 9. What can Ido with it? Depending on the level of subscription selected: •Work from anywhere using your PC, Mac or mobile device •Work Online or Offline if you have Office fully installed •Access, edit and share documents from your device using Office Web Apps •Access emails, look up contacts and share calendars from wherever you are •Use SharePoint – file sharing is fast and simple and users can access files from almost anywhere – (Business) •Host online conference meetings with real-time note taking, screen sharing and HD video conferencing – (Business)
- 10. What are thebenefits? Home/Personal version •An opportunity to work remotely •Always up to date software online and offline – no re purchase needed •Multiple usage per account – up to 5 devices Business versions can benefit charities •Online and Local Software •Audio and Video chat. •Sharepoint Online for internal sites and file storage
- 11. What types ofsubscription are there? Current Subscription packages for •Home User •Business versions •Non Profits – (Registered Charities)
- 12. Office 365 Software •Currently Office 2013 (Windows) and Office for Mac 2011 • 5 activations on desktop devices (Windows PC, Laptop, Mac) per user. • 5 Activations on mobile devices (iOS, Android, Windows Phone) per user. • Online access to Word, Excel and Powerpoint.
- 13. Is it rightfor us? • Home version up to 5 users per license • Free 1 month trial of business version for charities • A free 1 month trial for Business Options to test before committing on some services
- 14. Best Choice forsmall Organisations • Office 365 Enterprise E1 • Available as a Donation Programme from Microsoft to charities - but no local Office Software • Charities can apply to TTX for MS Office 13 for and admin fee • Requires full implementation and change of organisation culture
- 15. Google Drive, OneDrive & FOSS • Free to access – just create an account • Google Drive can be downloaded and synchronised • Gives a set of office suite tools • Can be shared with colleagues and edited in live time • One Drive offers a similar service but has less features and the tools are web versions – slightly less functionality • Demo Drives
- 16. Google Drive, OneDrive & FOSS •FOSS software – free to download and use on a local machine •Not based in the cloud but can read documents from other services Libre Office Open Office
- 17.
- 18. Online Presence •Websites • Wordpressor other Open Source CMS •Social Media • Facebook/Twitter/Linkedin
- 19. Online Presence •Planning isthe most important part •Before building – know what you need •Get buy in from decision makers and teams
- 20. What is Wordpress •Anonline blogging tool •A tool that can be used to develop a website •A content management system •A free and easy hosted solution •A package that can be developed and hosted where you want it to be
- 21. • Provide aplatform for your blog • Provide an online system accessible from anywhere that has an internet connection • Allows you to mange your blog/site without additional software • Enables a multi user environment What can Wordpress do?
- 22. Hosted or not? •Hosted version available online at www.wordpress.com • Useful as a blog or website • Can be used on their domain or you can buy your own • No installation to worry about • Less technical knowledge required • Everything managed by wordpress
- 23. Pros and Cons- hosted/self hosted Wordpress.com •Owned by Automattic •In the Cloud •Automatic Maintenance •Content Restrictions •Pre configured Themes •Predesigned functionality •No hassle •Import from Self Hosting Wordpress Self Hosting •Owned by you •On your server or host •Maintained by you •No content restrictions •Install and use any theme •Functionality added with plug ins •Control to your liking •Import from Wordpress.com
- 24. Setting up –Dashboard/Control Panel Settings Configuration Permissions Appearance Customising Extra functions
- 25. Users and Permissions UserRoles •Administrator – highest level – see/do everything •Editor – view, edit, delete, publish all content •Author – view, edit, delete own posts •Contributor – edit own posts but not publish - moderated
- 26. Look of thesite •Themes •Styles •Menus •CSS •Modifications •Clever Stuff
- 27.
- 28. Support •Online Tutorials forbasic hosted site •Help menus •Community forum •Wordpress Docs
- 29. Example sites Software AllianceWales BBC America Demo site Web planning Tool handout
- 30.
- 31. Social Media andYour Organisation – Reality check • What’s your attitude to technology? • What is your technology role? • Who will drive any changes? • Who will implement any changes? • What support will you need?
- 32. Plan Your Strategy 5Things Your Strategy Needs 1. Aligned to your business plan 2. Knowledge of your audience 3. Clear goals and measurements 4. Great stories & lightweight media 5. Integration
- 33. 5 Things YourStrategy Needs Know Your Audience • What should your online presence achieve? • What information is most important? • Who is your audience and where are they? • What are competitors / similar organisations doing?
- 34. Source Stories andLightweight Media • Who are your best story tellers • What engaging photos can you use • What great videos can you create • What multimedia do you have • What can your clients/members bring to the table?
- 35. Integrate Your Efforts •Cut across all departments • Interlinking between all online presence • Link back to your website • Consistent look & feel
- 36. Improve Your OnlinePresence 1. Your website is 1 in 630m 2. Communicate more efficiently 3. Reach more people by ‘going to where they are’ 4. Drive relevant traffic to your website 5. Increase numbers of members/clients/volunteers
- 37. Considerations 1. Branding 2. Content 3.Time 4. Capacity 5. Interactions 6. Commitment
- 38. Social Media is…. Socialmedia is social software which mediate human communication. Social media is ubiquitously accessible, and enabled by scalable communication techniques. In 2012, social media became one of the most powerful sources for news updates. http://en.wikipedia.org/wiki/Social_media
- 39. Or… It’s YOU talkingto PEOPLE about YOU - Marketing It’s PEOPLE talking to YOU about YOU – Customer Service/Sales It’s PEOPLE talking to PEOPLE about YOU - recommendations
- 40. The World ofSocial Media
- 42. Does Social Mediamatter?
- 43. Aim Talk to people Makeconnections
- 44. Hannah’s story from2010 • She suffers from a rare form of epilepsy called West Syndrome • She needs to be put on the Ketogenic Diet, only available in the US • This costs more money than her parents can afford.
- 45. They created awebsite
- 46. They created aFacebook Fan Page ...and ran Fundraising Events
- 47. They created aneStore
- 48. They created aSponsorship Appeal
- 49. Did it Work? •They raised £5,000 in 2 months
- 50. Marketing, IT, sales,fundraising skills + Any specialist Software & hardware? + Stock for their shop + Building & hosting FOUR websites + Press & PR expertise = Big Budget & lots of experts?
- 51.
- 52. Focus on Facebook •A venue with tools & resources • Share, inform, ask & organise • Multimedia & features-rich • Connects with other online tools (twitter etc) • 850+ million members • Be aware of your time
- 53. Focus on Twitter •A venue for short, text- based communications • Share, inform, ask, research • Multimedia links • Integrates with other online areas • 300+ million users
- 54. Focus on Twitter •#hashtag
- 55. Brand It AllUp St David’s Penknife Club - Local Fundraisers
- 56. Tips to GetStarted • Set up accounts (Use ageneric email address) • Have a tinker (development time) • Follow and listen to others • Join the conversations • Make connections • Start to grow
- 57. Think about… • Whatshould your online presence achieve • What information is most important • What are competitors / similar organisations doing • Good news/shout outs/self publicity/promos • What would grab you as a visitor • How quickly can you respond to comments Examples of pages you may follow?
- 58. How will Imonitor… • Facebook insights • Tweet Reach • Hootesuite • Google analytics on your website • Analyse and adapt Social Media Planning Guide Handout
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- 60.
- 61. Managing Meetings andEvents •Doodle •Eventbrite •Skype •Any Meeting
- 62. Doodle • Requires anaccount set up • Create a user name and password • Free to use at basic level • Event scheduling • Saves all the email exchanges • Works out the most suitable time • Gives options for multiple times/days/sessions • Doodle Demo
- 63. • Preparing informationcan take less time • Mailing out time • Paper/envelopes/stamps cost • Managing responses • Reminders • Lists • Tickets • Entrance/attendance apps Benefits of using Eventbrite
- 64. Eventbrite • Requires username and password • Free for free events but charges you if you charge others • Event set up options • Manage Events • Follow Up • Feedback • Eventbrite app – Mobile Box Office • Ticketing for user or checking in • Eventbrite Demo
- 65. Any Meeting • Freeaccount • Up to 200 attendees • No software for attendees • Requires up to date Adobe Flash Player to attend • Screen sharing • Audio/Video/Message communications • Multiple options for host to use
- 67. Skype & GoogleHangouts • VoIP (Voice over Internet Protocol) technology allows us to transmit voice and video over the internet • Make free voice & video calls • Both ‘ends’ need the same software • Also low cost calls to landlines & mobile anywhere in the world • Smartphone apps means calls can be made on the go
- 68. Skype & GoogleHangouts Benefits •Communicate in multiple ways - voice/ video/ text/ share links/ share screens/ send files •Group calls allow for meetings without travel & room hire •Opens up possibilities for education/collaboration/mentoring •Next best thing to being there •If you have Gmail, you already have Hangouts
- 69.
- 70. Newsletters & Ebulletins •NewsletterPublishing •Issu •E-bulletins •Mailchimp •TT Mail
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- 73.
Editor's Notes
- #27 The only limitations are whether hosted or own hosting and skills level.