Senior Contract Specialist Roles and Responsibilities at PG&E for Alberto Rocha www.linkedin.com/in/albertorocha1

1. SENIOR CONTRACTS
SPECIALIST
Team Lead, Contracts Administration Team – Construction
Support
Gas Operations Contracts Management
Pacific Gas & Electric
Company

2. TABLES OF CONTENTS
SUMMARY
Job Description
SCOPE OF RESPONSIBILITIES
Five Sections
THREE P’s
Planning, Preparing and Performing
DATA CONTROL
Roles and Responsibilities
WRITING
Roles and Responsibilities
COMMUNICATION
Roles and Responsibilities
POWERPOINT PRESENTATIONS
Roles and Responsibilities
THANKS
Conclusion
SENIOR CONTRACTS SPECIALIST
Team Lead, Contracts Administration Team – Construction Support
Gas Operations Contracts Management
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3. SUMMARY
Senior Contracts Specialist, Team Lead, Contracts Administration
Team
Construction Support assigned to PG&E Gas Operations, Gas Construction Contracts Management Department for the procurement of materials and
services at Pacific Gas & Electric Company. The department collaborates with internal clients and suppliers to develop mutually beneficial total cost
solutions for goods and services. Gas Construction Contracts Management department provides procurement of goods and services, cost savings,
contract management, supplier relationship management, supplier diversity planning, execution and outreach, compliance management, ongoing
procurement field support and management of the procure to pay cycle.
Pacific Gas & Electric (PG&E) Company
SENIOR CONTRACTS SPECIALIST
Team Lead, Contracts Administration Team – Construction Support
Gas Operations Contracts Management

4. Planning, Preparing and Performing
Data Control
Writing
Communication
PowerPoint Presentations
SCOPE OF
RESPONSIBILITIES

5. Complying with all
applicable company
policies and procedures
relative to procuring
services.
Serving as subject matter
expert in PG&E’s
procurement processes
and procedures.
SENIOR CONTRACTS SPECIALIST
Team Lead, Contracts Administration Team – Construction Support
Gas Operations Contracts Management
ROLES AND RESPONSIBILITIES
Planning, Preparing and Performing
Performing research in
SRM as necessary on
certain contract
documents and
information. For example,
master contracts, project
specific contracts, contract
work authorization (CWA),
change orders and
purchase orders.
Facilitate the development
of all contracts less than
100K, for construction,
environmental and
engineering services to
ensure compliance,
adherence to contract terms
and conditions, corporate
standard practices, policies
and procedure.
Any special projects
assigned to us by our
Supervisor such as
organizing and
executing special
events for the team;
Currently on PAS 55
Outsourced Gas
Asset Management
Activities

6. Performing quality
assurance (QA) on
all documents
required to issue
the Notice To
Proceed (NTP) to
the awarded
Contractor.
SENIOR CONTRACTS SPECIALIST
Team Lead, Contracts Administration Team – Construction Support
Gas Operations Contracts Management
ROLES AND RESPONSIBILITIES
Planning, Preparing and Performing
Facilitating on
boarding of new
vendors in
SRM/SAP by
ensuring all
requirements are
complete prior to
assigning a vendor
number.
Preparing
correspondence,
negotiation memorandum
and contract
documenting contract
performance and
compliance.
Planning and
developing
specifications and
providing contract
interpretation.

7. Reviewing existing data, conduct detailed
analysis, to define sub-categories and
review and refine benefits evaluation.
Update as-is process flows and
requirements / specifications.
Administering contracts: This role
monitors the contractor’s spend and
subcontracting plan as well insurance
coverage status. Other responsibilities
include getting advice from the Law
Department during claims or disputes,
working with Internal Auditing on contract
audits, and managing invoice payments to
ensure early payment discounts for PG&E
as required.
SENIOR CONTRACTS SPECIALIST
Team Lead, Contracts Administration Team – Construction Support
Gas Operations Contracts Management
ROLES AND RESPONSIBILITIES
Data Control

8. Writing performance
description work
statements for
Performance-Based
service contracting.
Writing design
description work
statements for
Design-Based
service
contracting.
Reviewing, drafting and
refining work statements in
accordance with company
standards and business and
legal requirements for
inclusion in contracts. Scope
Writing can vary from simple
to very complex.
SENIOR CONTRACTS SPECIALIST
Team Lead, Contracts Administration Team – Construction Support
Gas Operations Contracts Management
ROLES AND RESPONSIBILITIES
Writing
Writing functional
description work
statements for
Functional-Based
service contracting.

9. Conduct negotiations with vendors to
establish contract terms, mitigate risks
and reduce overall costs.
Engaging in active communication
and coordination with internal clients,
stakeholders and vendors to
understand internal business needs.
Working with contractors/suppliers
to resolve issues or contract
questions.
Point of Contact for any
questions regarding
Non-Disclosure Act and
Supplier Diversity
questions.
Identifying process improvements
based on stakeholder feedback and
analysis.
SENIOR CONTRACTS SPECIALIST
Team Lead, Contracts Administration Team – Construction Support
Gas Operations Contracts Management
ROLES AND RESPONSIBILITIES
Communication Collaborate with internal clients,
stakeholders, vendors, sourcing, legal, risk
management and other cross functional
teams to ensure business requirements are
met, potential risks are identified and
mitigated and reflected in contract
documents.

10. Fostering open communication with key
cross functional teams like Sourcing
and Legal to improve process
efficiencies (i.e. inclusion of new terms
as necessary in Sourcing templates)
Providing support and training in the governance
of contract approval process from contract
creation through contract award to Contract
Specialists and Contract Administrators.
Assist Contract Specialists with
internal or external project teams
on issues and developments
relative to assigned contracts.
Acting as lead for the construction,
environmental and engineering contracts
team by providing direction and guidance to
team members while ensuring all shopping
carts, client requests and goal metrics are
met accordingly.
SENIOR CONTRACTS SPECIALIST
Team Lead, Contracts Administration Team – Construction Support
Gas Operations Contracts Management
ROLES AND RESPONSIBILITIES
Communication Working closely with Construction
Management Teams, Project Manager
(PM) and Construction Managers (CM),
Engineering, Environmental, Land,
Permitting, and General Construction
(GC) and the applicable Sourcing
departments to ensure that all
applicable project requirements are
included and negotiate all contracts and
change order terms including, but not
limited to, legal terms and conditions.

11. Facilitating PowerPoint presentations
as required to existing clients
and potential clients for process
clarification, roles and responsibilities,
service offerings.
Developing and writing
content for
PowerPoint presentations.
SENIOR CONTRACTS SPECIALIST
Team Lead, Contracts Administration Team – Construction Support
Gas Operations Contracts Management
ROLES AND RESPONSIBILITIES
PowerPoint Presentations

12. THANKS FOR VIEWING
http://www.linkedin.com/in/albertorocha1