The document outlines various procedures for securing information within an organization, including: 1) Implementing password protections, regular backups, and access restrictions to safeguard data from accidental loss or deliberate intrusion. 2) Using techniques like encryption and activity logging when information is transmitted externally. 3) Restricting access privileges to files based on employee roles to prevent unauthorized viewing or editing of sensitive data.

1. Security
Procedures

2. Ten
Commandments
of Computer
ethics

3. 10 Commandments of
computer ethics
1. Thou shall not use a computer
to harm other people
2. Thou shall not interfere with
other people's computer work.
3. Thou shall not snoop around in
other people's computer files.
4. Thou shall not use a computer
to steal.
5. Thou shall not use a computer
to bear false witness.

4. 10 Commandments of
computer ethics
6. Thou shall not copy or use proprietary
software for which you have not paid.
7. Thou shall not use other people's
computer resources without
authorization or proper compensation.
8. Thou shall not appropriate other people's
intellectual output.
9. Thou shall think about the social
consequences of the program you are
writing or the system you are designing.
10. Thou shall always use a computer in ways
that ensure consideration and respect
for your fellow humans.

5. The information used
by an organization
usually originates in one
of three ways. It
includes;

6. 1. Produced from data
collected by the
organization.
2. Produced from data
collected by an outside
source.
3. Purchased in a pre-
processed format from
an outside source.

7. Security
Procedure

8. Stages of Procedures to secure Procedures to secure
information against accidental damage. against deliberate
Processing. intrusion.
•Electronic validation. •Password access to equipment
Data Entry •On-screen reminders of security and files.
procedures. •Knowledge and verification of
source data.
•Program testing. •Program testing
Processing •Matching to template. •Matching run times; if a
•Check digit in the binary code, program takes longer than
known as a ‘parity bit’. expected it may have been
caused by an intrusion.
•Random proofreading, as in •Logging of every output
Information newspaper attempt
Output •On-screen reminders about saving •Password access to output
files devices.
•Read only files where appropriate
Communication •Clear, dated source identity •Encryption of information
•Verification of destination identify •Logging destination addresses
before transmission. •Logging the terminal address
used to communicate the info.

9. Protecting
the
integrity of
data

10. Protecting the integrity of data
Methods of Methods of Method of securing the
protecting the guaranteeing the information products
integrity of data
software processes
Password access Regular file matching Password access to
to terminal that guard against editing functions.
hacker entry to a
system.
ID location badge Virus detection Read-only files where
for staff using programs that run at possible
cash register critical events in the
program.
Biometric identify Encryption download
such as fingerprint with scan.
and iris scan

11. Security for
information
received

12. Security for
information received
1. When ENTERING
2. While OPEN in their system
3. When EXITING

13. Security for
information
produced.

14. Security for
information
produced.
•Regular Back-ups
•File Access Restriction

15. Regular Back-Ups
In organizations where staff
are using computers at the
desktop for a range of tasks
during the day, autosave is
only one part of back-up
procedures used to secure
information.

16. Additional Back-up
procedures includes;
1. screen messages instructing
operators to back-up work on
a floppy disk when a tasks is
completed.
2. automatic log-out and save
after 10 minutes of inactivity.

17. Additional Back-up
procedures includes;
3. saving and printing controlled
copies of files required for
proofing or by a reference group.
4. saving all files and folders on
the network to a tape, disk,
cartridge, etc. which is then
dated and locked in a secure
fireproof cupboard.

18. File Access
Restrictions

19. File Access
Restrictions
Passwords are playing
important role in
controlling the security of
information produced by
organization.

20. File Access
Restrictions
Features include:
• structure of hierarchy
• allocation
• duration

21. BOSS
Staff Financial Stock
Manager Manager Manager
Staff
Rosters Accounts Payroll Orders Advertising
Records

22. Security for
information
communicated
Information produced electronically by
an organization can be communicated via
range of media that includes;
Cable
Disk/CD-ROM
Internet/e-mail
Graphics
microwave

23. Procedures to
protect information
communicated by an
organization
• newspapers need classified
advertisements with correct
phone and price details.
• libraries need an up-to-date list
of all titles available to borrowers.

24. Thank You!