Sciennes Parent Council AGM 2016

Sciennes Parent Council
Annual General Meeting
June 16, 2016
I've Been Waiting for This Night
This must be Thursday. I never could get the hang of Thursdays. Douglas Adams

Highlights from 2015/16
• School Street Project pilot
• Playground opening, Reading Shed, Willow Tunnel.
• Mindfulness at Sciennes
• Rights Respecting School Award level 1 achieved
• Year of Surveys: CEC parent/carer, CEC budget, CEC maths teaching,
Playground, CEC street pilot, PC parent/carer, …
• Communications Guidelines development and work in progress.
• Making PC representative of the wider parent forum by introducing
named membership for 7 Year Reps.
• …
If you want to go fast, go alone. If you want to go far, go together. African Proverb

Subgroup Reports
Parent Council Treasury
Catherine McCormack and LeeAnne Boyles
Money grows on the tree of persistence. Japanese Proverb

Headlines for 2015-16 School Year
Current bank balance: £4,428
Current available funds: £3,224
Annual Income : £19,961
Annual Expenditure: £16,272
Parent Council fundraising profit: £11,683

Income for School Year 2015-16
Combined net income from Parent Council (PC) and Friends of Sciennes
School Trust (FSS) events & activities:
£18,858 v £58,438 Last Year
Key fundraising activities:
•Swimathon £7,175 v £12,550 Last Year
•Winter Fair £4,811 v £10,411 Last Year
•Summer Fair £4,113 v £7,534 Last Year
Social events:
•Sports Day Tea and Coffees £29 v £132 Last Year
•Two Ceilidhs £484 v £802 Last year
•Two Discos £380 v £253 Last Year

Expenditure for School Year 2015-16
Combined PC and FSS expenditure
 Trips and Residential Subsidies £3,062
 Cycling Lessons £2,635
 iPads & Cases £3,512
 Swimming Lessons £850
 Parent Council Club Subsidies £142
 Fruit Group Subsidy £274
 Healthy Eating £234
 Water Cooler £274

City of Edinburgh Council Guidance
•Monies are raised on understanding that they will be spent to
benefit the children
•Best way to manage is to get input from teaching staff on things
they would like
•Decision on how money is spent lies with the School Parent
Council BUT Parent Council buys things the school actually wants
SPTC Membership
• A charity who provides help, information and support to
parents and carers who want to be involved in their child's
education
• Membership paid for by CoE Council which provides public
liability insurance for Parent Council, Chess & Football Clubs
•http://www.sptc.info/about-sptc/

Treasurer Notes
Accounts:
The Financial Report for 2015-16 has been successfully independently reviewed -
thank you to Gayle McGill for examaning the accounts.
•Consolidation of Parent Council, Football and Chess Clubs
•Paper copies are available this evening
Going Forward:
Best practice policies recommended for Parent Council, Football and Chess Clubs
•receipts for expenditure
•minuting of council / committee approval for large expenses
•dual authorisation of online payments above a specified level
Treasurer Team:
•Treasurer & Co-Treasurer model has worked well
•Volunteer money-counters at events have been a great help
•Finally, thank you to Susan Jackson, Treasurer of FSS

Subgroup Reports
Events and Fundraising Group
Charlotte Herthelius
We're fools whether we dance or not, so we might as well dance. Japanese Proverb

EFG meetings
We had five meetings planned in at the beginning of the year.
These traditionally always take place on a Monday from 19:00 until 20:30 in the
school staff room
28 September 2015
26 October 2015
11 January 2016
22 February 2016
25 April 2016
Recommendation : first meeting too late and not enough meetings in the autumn

What have we done this year?
• Autumn / Winter
• P1 induction
– new concept sub-group leaders helped
• P1 towels
- recommendation review cost plus find P1
parent to lead
• Christmas card
- recommendation review cost plus get
someone trained
• Crafts mornings
- Back by popular demand from last year!
• Christmas fair
- Recommendation:
decided number of lotteries in advance
get students more involved in running the
stalls.
• Sprint / Summer
• Ceilidh 1 Thursday week 3
recommendation postpone a week and run
from 6:00pm-7:30pm
recommendation postpone a week to first
Thursday in February and run from 7:00pm-
8:30pm
• P4-P5 Disco last Thursday in February
recommendation fruit group to order fruit and
small individual Haribo packs + alternative for
kids that do not eat gelatine
• P6-P7 Disco first Thursday in March
recommendation as per P4-P5 Disco
• Swimathon - Sport based fundraising
recommendation fine some to run it early in
the year.
• Internationally themed Summer fair

What we did we not do?
• In late October there is usually a Parent (wine) quiz night. It was planned
to be replace by an international family evening
• – cancelled due to limited time to prepare.
• P1-P3 event
• - lack of volunteers, appropriate even and also difficult to fit in schools
schedule.
• Tombola at the summer fair
• – due to lack of knowledge and volunteers.
• Bicycle sale at the summer fair
• – due to lack of space due to dining hall extension being built at the back of
the school.

How did we compare to previous years?
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
2015-16
2014-15
2013-14
2012-13
2011-12

How do we wish to thank?
• All the people who have helped organise events.
• All the people who have volunteered help at events .
• All the staff who have help.
We would in particular like to thank:
Ms Angela Christie for all her hours and hours of work even when told
she should stop looking at her email on Sunday nights.
Mr Neil Scott and Mr John Reid for always being willing to help out and
try and fulfil even the most awkward requests to move furniture or
times to keep the school open.
Without your help we could never have done it, so THANK YOU!

Sciennes Primary School’s Parent Council
Events and Fundraising Group

What have we done this year?
• Autumn / Winter
• P1 induction
– new concept sub-group leaders helped
• P1 towels
- recommendation review cost plus find P1
parent to lead
• Christmas card
- recommendation review cost plus get
someone trained
• Crafts mornings
- Back by popular demand from last year!
• Christmas fair
- Recommendation:
decided number of lotteries in advance
get students more involved in running the
stalls.
• Sprint / Summer
recommendation postpone a week and run
from 6:00pm-7:30pm
recommendation postpone a week to first
Thursday in February and run from 7:00pm-
8:30pm
• P4-P5 Disco last Thursday in February
recommendation fruit group to order fruit and
small individual Haribo packs + alternative for
kids that do not eat gelatine
• P6-P7 Disco first Thursday in March
recommendation as per P4-P5 Disco
• Swimathon - Sport based fundraising
recommendation fine some to run it early in
the year.
• Internationally themed Summer fair
recommendation tie in with school for theme +
use supermarkets for free food.

Subgroup Reports
Clubs
Tim Pask
I've Been Waiting for
This Night
Instruction in Youth is like engraving in stone. Moroccan Proverb

Clubs
2016

Highlights
• Twenty active clubs
• Four sports
• Sixteen cultural
• Four new clubs
• All keen to continue next year
• Communication

Plans
• New clubs wanting to start
• e.g. knitting, shinty, waterpolo
• Continue to refine communications
• Co-ordinate with Active Schools
• Make contact with other schools
• Accommodation

Subgroup Reports
Football
Conrad Graham
Some think football is a matter of life and death.
I assure you, it’s much more serious than that. Bill Shankly

Sciennes Primary School
Football Club
(SPSFC)
Parent Council AGM Report 2016
Don’t believe everything you see

SPSFC Report Card 2015-2016
Administration
Equipment
Facilities
Finances
Coaching
Membership
Achievements
Some interesting information about the football club

Sciennes Football Club Achievements
There’s more to this club than meets the eye

Andrew Leitch
Murray Edgar
Daniel
Ruckley
Hector James
Isobel Young
Olivia
Young
Cyrus Hesketh
Seymour Salman
Rose Shanks
Flora Suzanne Halliday
Jack McNeill
Laurence Evans
Isaac Wester Evans
Zachary Thomson
Evie Caldwell
Matthew Rodger Caldwell
Ailsa Selkirk Morrison
Rose Margaret Newman
Robert Archie Newman
Isla Newman
Isla Griffith
Joshua Ly
Emma Chloe Mitchell
Declan John-George Hutchison
Eilidh Stewart
Calum Stewart
Zachary Rosenthal
Kieran James Glass
Tihomir Spadavecchia
Natalia Spadavecchia
Jamie Maguire
Gordon Sammon
Min- Gyu Ahn
Amelie Campbell
Ruari Hewat
Sorley Scott
Ali Shippey
Roscoe John McGrath ODriscollHenry Marshall
Eric Marshall
Ben Gerayer Allan Smyth
Liam Scott McConnell
Sergi Mackinlay Vich
Aidan Michael Davis
Santosh Joseph Rowe
Joseph Eric Robertson
Ewan Mark Hutchinson
Josh Boyle
Finn Boyle
Luke Boyle
Gulliver Gustaf Arango Herthelius
Alice Lucia Arango Herthelius
Alasdair Shirridan
Manow Drysdale
Minnie Dorcas Stephenson
Isla Croft
Hamish Ian Croft
Atreya Subr
Matthew John RossSaul Bronek Sztor
Finlay Cadger
Henry George Millar
Eoin Millar
Louis Mackintosh
Samuel Logan Bartlett
Daniel Moore
Matthew Peter Jackson
Thomas Edward Hossell
Theodore Anthony
George Montgomery Anthony
Euan Angus Westwater
Andrew John Luigi Matrundola
Stephen Ernest Tiplady
Oliver Dimeck
Ryan Colin Buckley
Caitlin Olivia Buckley
Aden Gibbs
Ciaran Cortes Calder
Archie Iain Alexander Mackintosh
Cai McEwan
Gruffydd McEwan
Yiming Zhong
Johannes Birdsall
Christopher James Keerie
Jack Thomas Harvey Mackintosh
Rayan Ahmed
Cate McCormack
Sean Irvine McCormack
Josh Chalmers
Fraser Cadell
Hannah Cadell
Dylan Francis Daunt
Josh Daunt
Fraser James McCluskey
Jonathan Ellen
Sean Ellen
Alejandro Valdez Saez
Rachel Catherine Allan
Benjamin Ross
Fraser Thomas Lyons
Aidan Andi
Edward Melvin
David Robert Kernohan
Josephine Toye
Cameron William Marshall
David Campbell Richardson
Samuel Macnamara
Max Marsh
Lyall David Hugh Ferguson
Daniel Hogg
Matthew Marshall
Nikolai Chaim CVORO Kretzschmar
Reuben Cvoro Kretzschmar
Alba Tenesa Navarro
Pere Tenesa Navarro
Christopher Rae
Matthew Rae
Catherine McKendrick
Catherine McKendrick
Andrew McKendrick
Poppy Urquhart
Pixie Urquhart
Lucy Elizabeth Beeston
Emil Griffin
Oscar Franklin Low Griffin
Jemimah Ward
Rebecca Peacock
Angus Peacock
Finlay Roeleveld
Chirag Shetty
Ian Treanor McCann
Caspar Edmund Bereton Ward
Toby Every John Ward
Boris Edwin Charles Winkler
Claude Winkler
Iain Grant Nelson
James Allan
James Young
Lucas Dougan
Benedict William Charles Dougan
Harriet Rachel Frances Lloyd-Healy
Samuel Lloyd-Healy
Thomas MacKinnon Bird
Thomas MacKinnon Bird
Angus Wright
Michael Gallacher
James Gallacher
Carys Lee Gillespie
Ellen Maclean
Manu Silverton
Benjamin Risi
Elliot Mitchell
Ella Winskel
Molly Bo Grace Gow
Muhammad Hamza Dar
Seumas Alasdair Cross
Muhammad Zaid Dar
Jay Aitken Johannesson
Samuel Jeffrey KetlandManjul Kharel
Alexander Watson Robertson
Isla Robertson
Louis Jean-Pierre Renwick
Tomos Llyr Hunt
Osian Harri Hunt
Ching Long Leung
Sean Ray Garotti
Harry Johnston Blewitt
Rory James Anderson
Phoebe Hermione Graham
Matthew Nunn
Camille Roquillas-Reid
Layla Aria Norrie
Scarlett Allegra Norrie
Alfie Cawston
Saul Jervis
Seumas Dunnett
Morgan Fraser-Galloway
Lexie Sheehan
Sid Albert Jeffery
Cameron Clark
Pablo Spinks-Portero
Giorgia Badalamenti
Chloe Poppy Rough
Benjamin Joseph Smith
Stirling Hare
Gavin Hare
Liston Swaney Arthur
Machlan Arthur
Daniel Robert Hart
Cameron Stuart Edgar
Sarah Itogawa
Cole Elliot Turnbull
Joonsung Moon
Finlay Hunter
Rui Alexander George Hunter
Anton Sigurdarson
Ivy Isobel Campbell
Sorla Frances Banyard Bain
Samuel Shannon
Sophie Turnbull
Delphy Bird
Anshuman Gour
Emma Mitchell
Lewis Mitchell
Rebecca Murray
Melissa Moore
Cameron Buchanan
Johnnie Leo Gibson Hawkes-Cumming
Max Richard Harvey Hawkes-Cumming
Faye Mary Turpie Laird
Abdul Sami Chaudhry
Cameron Bain
Dan Falconer
Erin Niamh Sheehan
Sciennes Football Club Hall of Fame 2015-2016
Any Questions?

Subgroup Reports
Communications
Tanya Boughtflower
When you say one thing, the clever person understand three. Chinese Proverb

Comms Group -
Achievements
• Drafted Parent Rep Email Policy
• Introduced Weekly Bulletins
• Put out 2 Newsletters
• Started on Integrated Comms plan
• Surveys!
• Cost of the School Year
• Website

Comms Group – Moving Forward
• Align PC website with School’s new website
• Investigate platforms like Mail Chimp for weekly bulletins
• Assist Year Reps with Communication
• Continue with Class Reps
• Recruit new members

Subgroup Reports
Health and Wellbeing
Fiona Denvir
A merry heart doeth good like a medicine, but a broken spirit drieth the bones. Proverbs 17:22

Health and Wellbeing in 2015/16
• Emotional and Mental Health evenings - 45 each session
• Mindfulness Pawsb
- p6, p3
- rollout for all classes next year
- homework tasks
• Resources for parents and children
• Mindfulness course for p1's written
• Helen Anderson (PSA) trained in Relax Kids
- delivers lessons P1's and p2's
- established a new after school club
• two mindfulness sessions for parents
• £1300 secured for resources

Next Steps
• Establish the parent/pupil library resource
• Sapere Philosophy course
• Whole school roll out

Subgroup Reports
Eco
Phoebe Cochrane
No man fears what he has seen grow. African Proverb

P3 and the raised beds
• Involving P3 children in looking after the area behind the huts where
we have 3 raised beds and a greenhouse.
• Every P3 child has a session in the raised beds area or in the strip of
land opposite the school.
• We work with P3s as it fits most closely with their curriculum.

Autumn Term
• Harvesting what had been planted the previous year
• Raking up leaves and jumping on the compost heap
• Planting garlic
Spring term
• Planting potatoes and beans in the raised beds.
• Keeping the area weeded.
Summer term
• Planting flowers in the ‘nature strip’.
• Weeding the raised beds.

Planting with other year groups
• All P1s given opportunity to plant spring or summer plants in planters/tyres
at the front of the school
• All P2s given opportunity to plant spring bulbs (re-plant from last year) or
seeds
• Midway with P4s:
Strawberries in vertical planters (donated)
Runner beans climbing up hazel lean-to
Late summer flowering climbing annuals (donated)
• Hazel rods donated by Rangers at Hermitage of Braids
• Vertical planters built from salvaged materials

Other
• Helped the eco-reps to make their display board.
• Second-hand uniform sales – four were held over the year.
• Family-friendly feeder ride for Pedal on Parliament.

Subgroup Reports
Fruit
James Chow
Give an apple to the little ones, a book to the old. Sicilian Proverb

• Wonderful group of volunteers.
• Average cost this year of £7.22 per pupil. Estimated 64% (361) parents
supported the group.
• During the 28 Fridays we provided: Strawberries, green and black
grapes, oranges, carrots, red peppers, cucumbers, plums, peaches,
nectarines, mandarins, blueberries, bananas, cherry tomatoes, pears,
cantaloupes, red apples and raspberries.
• Lunchtime fruit at school meals 1/10 kids chose fruit. For Fridays fruit
we provide 29 trays and on average we get 1 and half trays back so it is
possible that without other choices, the kids are taking more fruit on a
Friday than they would typically chose at lunchtime.
• The after school club SASCS took the remaining fruit so there was no
waste and again another opportunity for the children to have fruit.
• Social Media / Marketing We developed a colourful logo and some
stickers to raise the profile of the group among the parents.
• Since 30th Sept 2015 we now have the a Facebook Group
https://www.facebook.com/thefruitgroup
• Conclusion I would suggest we ask parents to donate £10 for the next
school year, have a presence at the school fair and increase awareness
of our FaceBook pages to let parents see what their kids are getting. I
also wish the next leader all the best.

Subgroup Reports
Buildings and Facilities
Laura Bird
Do good, then throw it into the sea. Arab Proverb

Playground Improvement
Stages agreed by Parent Council in 2014
●Phase 1 – introduce loose parts 
●Phase 2 – improve existing playground 
●Phase 3 – enlarge playground ….?

Playground Improvement Phase 3 why now?
●We still only have 2sqm per child – well short of recommended
7sqm
●Two big opportunities in 2017
●City of Edinburgh Council 'School Streets' pilot winds up. Both the
school and the council would like School Streets to be a permanent
success
●The Royal Hospital for Sick Children is moving, for the first time in
122 years, to Craigmillar

What next?
●We are looking at three options:
●1 Modest
–Improve links between the school playground
and woodland strip
–Better traffic engineering to slow vehicles
–Better signage to reinforce School Streets
–But no extra space
●2 Compromise
–Reduce motor vehicle traffic to a one way street

What next? – cont.
●2 Compromise
–More land for the playground and/or woodland strip
●3 The Full Monty
–Close road to motor vehicles
–Just a cycle and pedestrian path through
–Maximise space available for play, recreation and outdoor learning

Action Stages
●1 Feasibility Study – the technical stuff
–Includes traffic engineering, underground services, lighting,
planning and conservation
–Costings
●2 Design
–The vision
–Community engagement
●3 Project delivery

Next steps – summer 2016
●Using RIBA procurement pro formas
●Ask five approved contractors to quote for feasibility study
●Research funding opportunities to pay for the feasibility study
●Appoint a suitable practice

Other stuff
●Also on the Buildings & Facilities Group agenda are:
–Toilets
–Windows
–Gardening and ongoing playground improvements
– & suggestions welcome

School Reports
Head Teacher Report
Alison Noble
A teacher is better than two books. German Proverb

Because I’m happy…..2016
 Parent Council
 Events and Fundraising
 Health & Wellbeing
 Eco
 Outdoor Learning
 Parental Engagement
 1:5 Raising Awareness of Child
Poverty
 Rights Respecting School
 1+2 Languages
 Science
 Patron of Reading
 Active Maths
 Digital Learning
 Health & Wellbeing

Imagine….. 2016 – 2017
 Parent Council Action Plan
 School Improvement Plan
 School community partnerships
 How Good Is Our School ? 4
 National Improvement Framework
 Enhancing and enriching learning
 Ensuring our vision becomes a
reality
 Believe ◊Achieve
We will create an excellent
educational environment of the
highest quality which:
 Provides children with the
necessary skills for life: Justice,
Compassion and Integrity
 Values and respects each individual
 Works in partnership for the good
of all

School Reports
Finance
Angela Christie
Little and often fills the purse. German Proverb

Description LY Actual Spend LY Budget Underspend/
Overspend
CY Budget
Office Staff 59,696 60,274 578 55871
Teaching Staff 1,283,760 1,318,436 34676 1,362,695
Pupil Support
Assistants
161,814 177,652 15838 176983
Resources
Efficiency Savings
Carry Forward
60,288
17,450
45160}
17,450
26,113}
-23915 45,607
16,680
27,176

Parent Council Survey
Summary and Results
Colin Sim
If all men pulled in the same direction, the world would topple over. Yiddish Proverb

Survey of parents and carers 2016
Outline of results
Sciennes Parent Council Survey 2016

Survey gives perception of
parents and carers
May not be views you agree with,
but it is the parent’s voice
Parents want changes
When it comes to changes
suggested – believe, achieve

Part One
• Survey background, results plan and next steps
• Participation
• Volunteering
• One big idea
• Fundraising and how money is spent
• Clubs
• Questions and comments
Part Two – clear changes desired
• Out of school care
• Questions and comments

Survey background
• Survey developed by various Parent Council
members over last eight months
• Thanks to Kristel for finalising
• Emails, reminders, websites, newsletter to
promote
• Issued online for two weeks. Closed Monday

Survey background
• Paper option – no responses
• Survey designed so not all questions shown to everyone
as dependent on previous answer, and questions could
be skipped
• Please note that numbers answering a question will vary
in results going to see
• No negative comments made on survey itself
“This survey demonstrates the right way for the Parent
Council to operate, getting data and acting on it in the
best interest of the children. “

Survey reporting and next steps
• Initial outline of headline results today – might be
changes to figures shown
• Analysis of open text comments and detailed findings
needed
• Detailed report for next year’s parent council – no
publication just now
• Initial thank you email to parents
• Publication for all parents
• Action planning
• May split into topics to help action planning – such as
discussion groups on next steps.Sciennes Parent Council Survey 2016

At last the
RESULTS

Participation
• 222 responses
• 184 full, 38 partial (some may be nearly blank)
• Slightly higher than 2013 parent council survey (212)
• Slightly higher than this year’s school survey (209)
• Higher participation than usual for online survey
• Parents responding have over 290 children at Sciennes –
that’s 45% of pupils
• REPRESENTATIVE OF PARENT VOICE

Broadly spread across pupil years
0
5
10
15
20
25
30
35
40
45
Primary
1
Primary
2
Primary
3
Primary
4
Primary
5
Primary
6
Primary
7
Prefer
not to
say
43
38
45 42 43 41
33
6
One in eight new to Sciennes this year

Participation
• BUT – what do the missing 55% of parents who did not
take part think – and why did they not participate?
• 277 individual comments throughout – many very thoughtful and
ideas for change, improvement and action
• Not going into comments today

Volunteering

Volunteering
•60%had volunteered in the past year
• 40% would join a volunteer bank
• 40% no, 20% don’t know
• 13 would be new volunteers
• ie of those who would join a volunteer bank, they have not volunteered in past year
• In p7, there are 5 volunteers who will be leaving….and of those
new to school this year, just 5 have volunteered
• But another 5 new to school would join a volunteer bank
Action? – look at developing volunteering strategy to attract,
retain and reward volunteers, set up volunteer bank

One change or improvement

One change or improvement
• Key question near end of survey for parent ideas
• 74 comments
• No clear one big idea or issue
• Lots of very thoughtful responses raising many topics
that need consideration
• Also over 200 comments in other topic comment
questions
Action – detailed analysis and reporting then action plan to
respond on each comment and themes

Fundraising and how money raised is
spent

Fundraising and how money raised is spent
Agree
82%
Disagree
10%
Don't
know
8%
Do you agree with how the money raised through fundraising has
been allocated and spent?
BUT only
23 %
strongly
agree

• 70 comments on fundraising and spend – second highest
area
• Very mixed views on priorities
• Often conflicting rather than common view
• Eg subsidies or ipads - one comment may support the next
may disagree strongly

• Playground remains divisive and has impacted fundraising
support even amongst current volunteers
• Many suggestions for change – from fundraising activities to
funding priority
• Key area for parent council to consider – such as need to improve
parent commitment and support to what is being fundraised for

Clubs

92% say clubs are important
59%
33%
3% 0%
5% Very important
Important
Not important
Not at all important
Don’t know or does
not apply to me or do
not wish to answer

How important variety of clubs were
Note – don’t knows removed
96% 91%
79%
90%
4% 9%
21%
10%
0%
20%
40%
60%
80%
100%
120%
Sports Music Languages Other
Important Not important

How satisfied with variety of clubs
Note – don’t knows removed
90%
70%
83%
94%
10%
30%
17%
6%
0%
20%
40%
60%
80%
100%
120%
Sports Music Languages Other
Satisfied Dissatisfied

Clubs
• Music is key area for development
• 21% gap between importance and satisfaction
• But even sports, the most important type of club, has
significant gap between very satisfied at 27% to very
important at 47%
• Nearly 50 comments and suggestions on clubs
• Key issue for clubs coming up

Questions on findings so far?

Out of school care
Main part of survey
THE key issue for change

Context
• Sciennes is the biggest council primary school in
Edinburgh (and 9th largest in Scotland)
• Dining hall extension at Sciennes opens in August
• City of Edinburgh Council:
• has childcare development role
• aims to have breakfast clubs in all primary school who want one
• policies on e.g. cost of school day and equalities
• Planning and managing out of school care provision and
clubs is complex – not just something for school only

Out of school care now
• 45% use out of school care
• Main providers are SASCS (Sciennes After School Care
Scheme) and then unpaid help
• 14% on SASCS waiting list

Currently do you use any clubs run by parent council
or active schools as a way to provide out of school
care?
How many said yes?

41%
• use clubs and active schools for care
• Key issue – if out of school care increased need to
manage impact on clubs (and other providers)

Of those who use/would use out of school care
How many said they want to see an increase
in
AFTER school care?

Increased after school care
44%
That’s 88 parents for
126 pupils

Perceived number of pupils by day for more
after school care
71 75
59 62
38
0
10
20
30
40
50
60
70
80
Monday Tuesday Wednesday Thursday Friday

Of those who use/would use out of school
care
How many said they
would like to see a BREAKFAST
CLUB?

Breakfast club
36%
That’s 65 parents for
92 pupils

Perceived number of pupils by day for breakfast
club
55
67
50
63
36
0
10
20
30
40
50
60
70
80
Monday Tuesday Wednesday Thursday Friday

Out of school care factors
• The one most important factor in choosing this out of
school care:
• 46% availability of times you require childcare
• 31% quality of service
• Of those parents not interested in out of school care, the
one main reason is:
• 70% do not require childcare as own family provide

Impact of better out of school care
What difference would increased out of school care make to
your family?
• 53% say an increase in work hours or study times (54
parents)
• 32% improved care arrangement (32 parents)

Out of school care comments
• 53 comments made – most seeking improvements
• Range of comments and suggestions:
• waiting list is for years
• Flexibility and links to use of other clubs
• timings for clubs (term start, time when on)
• use other nearby buildings
• suggestion for a 30 minute club for primary 1 and 2 to cover
2.50-3.20pm waiting time

“I am struggling to keep working due to a lack of
before school care”
“Please encourage the school to take the breakfast
club seriously. Sciennes is one of the few schools
left who do not provide this care. My wife is
considering not working if we can not find a
solution. Sciennes should be offering a service.
Breakfast clubs are not just about feeding kids but
about quality child care too.”

• “was shocked to be told that it wasn't even worth putting my child
on the waiting list for a Tuesday at the start of P4, as a place was
unlikely to become available before he left the school! It felt very
unwelcoming”
“Please please please increase capacity of the after school club”

The end:
Questions and comments
Key statistics on out of school care reminder:
126 pupils would use increased after school care
92 pupils would use a breakfast club

Parent Council Governance
Constitution amendments
A beautiful thing is never perfect. Egyptian Proverb

Remit
Bring PC Constitution from AGM June 2014 in line with the
recommendations from SPTC while maintaining the ethos of the
current one.
• Membership and Quorum
• Clarifications
• Updates
One head cannot hold all wisdom. African Proverb

Membership of PC
• The membership of the Council will be a minimum of seven parents of
children attending the school plus three staff members including the
Head Teacher and Business Manager. The maximum size is twenty, of
whom seventeen will be parents.
The membership of the Council should be drawn from volunteers from
the Parent Forum and staff of the school. In the event that the number of
volunteers exceeds the number of places set out in the constitution,
members will be selected in order to:
– help ensure best representation of each year group within the school
– help ensure best representation of the diversity within the school
Should these methods fail to ensure the number of volunteers is within
the limits set by the constitution lots will be drawn.
The membership of the Council should be drawn from as wide a cross
section of parents as is possible including each year group and should be
as representative of the makeup of the pupil population as possible. The
membership of the Council should also reflect the range of activities
which are carried out by any sub groups (see Section 7). Where there are
significantly large or longterm sub groups there should be an appropriate
level of representation on the Council.
• There is no maximum length of term for membership of the Council
but the Council should aim to ensure that there are new members
identified at each Annual General Meeting.
• Designated roles for every PC member.
Elected role bearers: Chair, Vice Chair, Treasurer (this post may be shared
but only has one vote), EFG Chair (=4)
Named representative from each year group (=7)
Subgroup convenors or representatives (=8 at the moment)
Total: 19, with quorum of 8 (roughly 40%)
- Remove maximum of 20 to allow flexibility.
- Quorum set as 40% of the voting members.
• Limited Terms: Individuals are appointed to roles
for a one year term, and may hold a voting
position on PC for up to 3 years.
After 3 years as voting member in PC they will be non-voting members of
PC for at least 1 year.
Currently Proposed
No man can paddle two canoes at the same time. African Proverb

Amendments
• Added note on Decision Making:
For decisions that affect the whole school,
feedback from the whole parent forum will
be sought. Decisions about spending
incidental amounts on various things can be
decided by the PC.
• Added note on PVG coordinator:
PC appoints a PVG coordinator.
In bad things be slow. In good things be fast. Afghan Proverb

Parent Council 2016/17
Election of Office Bearers
Appointment of Members
However long the day, the evening will come. Irish Proverb

• Chair
• Vice Chair
• EFG Convener and Co-convener
• Treasurer and Co-treasurer
Election
Fall seven times. Stand up eight. Japanese Proverb

Appointments
• Year Reps:
P1:
P2: Rosa Portero
P3: Emma Urquart
P4: Mary Ross
P5:
P6: L-J Stewart
P7: Mary Kernohan
To be willing is half the task. Armenian Proverb
• Subgroup conveners
• Clubs: Tim Pask (cont)
- PVG Coordinator: Morven Cadell
• Football: Conrad Graham (cont)
• Eco: Kirsten Unger
• HWB: Fiona Denvir (cont)
• B&F: Laura Bird (cont)
• Communications: TBC
• Fruit: TBC
• Chess: TBC

Coming up: Sciennes 125 or 5QC
The Heart that loves is always young. Greek Proverb
Where there is wool, there is happiness. Danish Proverb
Coffee was only a way of stealing time that
should by rights belong to yours slightly
older self.
Terry Pratchett

Parent Council 2015/16
Thank you!
Smile for the Camera
and see you all in the Dining Hall
All’s well that ends well. John Haywood

Sciennes Parent Council AGM 2016

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Sciennes Parent Council AGM 2016