The document discusses validations in SAP Project System (PS) and provides answers to various questions on the topic. It includes details on when validation points 110 and 120 are triggered, how to validate user-defined fields in the work breakdown structure (WBS), and how to use user exits for validations. The document also covers how to make the full WBS description appear in hierarchical reports, how to put checks before setting the system status to "Technically Completed", and how to create documents in PS that link to URLs instead of files on a document management system.

1. Validations in PS
Question :
I am trying to use validation in the Project. Can any one tell when are the call up
points 110 and 120 trigerred ?
I want to validate one of the user defined fields in WBS.
Everything is working fine when I simulate the validation. But when I enter a value in
the user defined field and save the project then I do not get the error message as
expected.
Does anybody have an idea what could be wrong ??
Answer :
Please see if you have checked the check box for Automatic validation in the relevant
project profile.
Question :
I want to validate the customer number in one of the user fields in WBS. The
formula builder in the validation screen, it seems, does not support table fields other
than fields from PRPS. Can this be done thru some user exits ?? If yes how ?? Can u
guide me in this ??
Answer :
To use a user exit in validations, you have to perform following steps;
- copy SAP standard program GGBS002 to ZGGBS002
- create a user exit in this program (such as U902, U903 etc)
- the user exit you defined in the above mentioned program will be visible in
validations on screen tab 'Exits'
- configure your validation with 'User exit' as option
Planned Cost Differs from Actual Cost
Question :

2. I have a problem. I have a standard activity which the price is $1 / hr. I have created
a project in which a activity has a planned hr of qty 1. But my planned cost comes in
as '$0.83'. But when I comfirm my activity, the actual cost comes in as '$1'.
Why is my planned cost differing? What is the cause of the $0.83 instead of $1.
Where can i check and change this.
Answer :
I guess that you use different costing (and valuation) variants. so the system might
valuate plan and actuals differently.
Question :
Where and how do i control it?
Answer :
In the network header are two fields: one for the plan costing variant and one for the
actual costing variant.
You maintain the costing variants in the customizing: PS -> Costs -> Planned Costs ->
Automatic
Costing in Networks -> Costing -> Define Costing Variants. Display the costing
variant and jump to the valuation variant. There you find how the determines the
costs.
Validations in PS
Question :
I am trying to use validation in the Project. Can any one tell when are the call up
points 110 and 120 trigerred ?
I want to validate one of the user defined fields in WBS.
Everything is working fine when I simulate the validation. But when I enter a value in
the user defined field and save the project then I do not get the error message as
expected.

3. Does anybody have an idea what could be wrong ??
Answer :
Please see if you have checked the check box for Automatic validation in the relevant
project profile.
Question :
I want to validate the customer number in one of the user fields in WBS. The
formula builder in the validation screen, it seems, does not support table fields other
than fields from PRPS. Can this be done thru some user exits ?? If yes how ?? Can u
guide me in this ??
Answer :
To use a user exit in validations, you have to perform following steps;
- copy SAP standard program GGBS002 to ZGGBS002
- create a user exit in this program (such as U902, U903 etc)
- the user exit you defined in the above mentioned program will be visible in
validations on screen tab 'Exits'
- configure your validation with 'User exit' as option
WBS description doesn´t appear completely in hierarchical
Question :
In the hierarchical reports in PS de WBS description is not showed completely. Do
you know a way to make this appear completely?
Answer :-
We are on 4.6B and this is what you can do. :-
1) Execute report
2) Expand your results, if necessary
3) Click on any WBS line description
4) Follow the menu path Settings/Characteristic display
5) Choose lead column
6) Move object short description to the value set side of the panel
7) Move object long description to the lead column side of the panel

4. Save (if you have authorization). Note you can use this procedure for any other object
that may show up on the report display. i.e. navigation characteristics change the
objects displayed.
Anyway to put checks before setting to TECO?
Question :
Can anyone pl let me know about the followings:
Is there any way to put checks (in the form of tick mark etc) before setting the system
status to "TECO"- e.g. some documents are received or not etc.
Answer :
You can set the system status to Technically completed TECO which can be later on
withdrawn. The necessary changes are reflected in the system status on saving the
Network
With the setup of user statusses (tr. OIBS), you have the ability to disable the 'TECO'
as long as a certain user status 'e.g. waiting for documents' is active
WBS description doesn´t appear completely in hierarchical
Question :
In the hierarchical reports in PS de WBS description is not showed completely. Do
you know a way to make this appear completely?
Answer :-
We are on 4.6B and this is what you can do. :-
1) Execute report
2) Expand your results, if necessary
3) Click on any WBS line description
4) Follow the menu path Settings/Characteristic display
5) Choose lead column
6) Move object short description to the value set side of the panel
7) Move object long description to the lead column side of the panel

5. Save (if you have authorization). Note you can use this procedure for any other object
that may show up on the report display. i.e. navigation characteristics change the
objects displayed.
Anyway to put checks before setting to TECO?
Question :
Can anyone pl let me know about the followings:
Is there any way to put checks (in the form of tick mark etc) before setting the system
status to "TECO"- e.g. some documents are received or not etc.
Answer :
You can set the system status to Technically completed TECO which can be later on
withdrawn. The necessary changes are reflected in the system status on saving the
Network
With the setup of user statusses (tr. OIBS), you have the ability to disable the 'TECO'
as long as a certain user status 'e.g. waiting for documents' is active
Links to documents stored on the Web
Question :
Is there a way to create a document (under a project) which refers to a URL and not to
a document stored on a content server?
Answer :
Yes you can, but you need define in DMS customizing some points.
1.- Inner "Define Data Carriers" in Define data carrier type external "DMS" a record
with this information: TYP = IE, Description = That you want, Check ONLINE and
EX, the inside this in Define External DMS create a record with DATACAR =
INTERNET, TYP = IE, Description = That you want, Check EX.
2.- Inner "Define Workstation Applications" define an application for web pages
without file format, inside this in "Define Workstation applications in network" create
records for options 1, 2, 3, the path of location of your navigator in your PC or you
can put "%AUTO% iexplore.exe %f". Then when you create a document in the

6. Original field you can put the URL and in the Data Carrier field put the name that you
define in the customizing.
How to settlement auc to asset in PS?
Question :
The cost of project have settled to auc(investment asset), but when the project is
finished, in AM or in PS i can't settle auc to asset?
Pls give me some suggestion! Any idea is appreciation!
Answer :
You must set technically complete for your WBS & NW before settle AUC to Assets.
Links to documents stored on the Web
Question :
Is there a way to create a document (under a project) which refers to a URL and not to
a document stored on a content server?
Answer :
Yes you can, but you need define in DMS customizing some points.
1.- Inner "Define Data Carriers" in Define data carrier type external "DMS" a record
with this information: TYP = IE, Description = That you want, Check ONLINE and
EX, the inside this in Define External DMS create a record with DATACAR =
INTERNET, TYP = IE, Description = That you want, Check EX.
2.- Inner "Define Workstation Applications" define an application for web pages
without file format, inside this in "Define Workstation applications in network" create
records for options 1, 2, 3, the path of location of your navigator in your PC or you
can put "%AUTO% iexplore.exe %f". Then when you create a document in the
Original field you can put the URL and in the Data Carrier field put the name that you
define in the customizing.

7. How to settlement auc to asset in PS?
Question :
The cost of project have settled to auc(investment asset), but when the project is
finished, in AM or in PS i can't settle auc to asset?
Pls give me some suggestion! Any idea is appreciation!
Answer :
You must set technically complete for your WBS & NW before settle AUC to Assets.
Updating the current Order cost plan
Question :
We are in 46C. Starting a project, we establish an Order cost plan. We plan the
amount of work (in hours) and specify the work center for each of the activities. For
material components, we enter the forecast material costs in the field "Material
planning". We see the total and detailed by activity cost plan in CNS41 (Structure
overview) in the column "Order cost plan 000". At some point in time, the project
advancement shows that we have to reconsider the original cost plan, for instance
because the actual costs collected so far are much higher than foreseen at start-up.
Management decides to change the cost plan 000 to reflect the new forecasted
budget. Management already told that they would like to be able to specify a new
total value for the Order cost plan 000 of the activity rather then to play with the
amount of work (hours) in the activity. They say it should be something like this (for
labor): (actual cost) + (number of hours to do * cost of work center) = order cost plan
000.
What options do we have to modify the "Order cost plan 000"??
Answer :
There is a functionality called cost forecast (transaction CJ9L/CJ9M). I think this is
exactly what you require. The forecasted costs are saved in a separate CO version.
You could try to display this version in CNS41.
Create network from Sales Order

8. Question :
We are currently running 4.6C and have implemented SD and PS. The situation is we
want to be able to create a network automatically from the sales order during creation.
I've assigned the strategy group 85 to the material master and I've defined the network
parameters from sales order (via transaction CN08).
The result...
During creation of the sales order (transaction VA01), the network is created
successfully but the components are not transferred to the network. Is it supposed to
or not? If so, what additional configuration should I look at?
I'm not very familiar with the standard functionality so I'm hoping someone out there
has experience with this topic.
Your time and insight is greatly appreciated,
Answer :
The components in assembly processing remain on the sales order only.
In case you are working with reasonably complex scenario on BOM and procurement,
where material items have their own dependencies schedulewise e.g to design, you
should put the materials on the network. The best way to accomplish this is to do the
BOM allocation (transfer) to activities and have only the invoicing item at sales order.
Updating the current Order cost plan
Question :
We are in 46C. Starting a project, we establish an Order cost plan. We plan the
amount of work (in hours) and specify the work center for each of the activities. For
material components, we enter the forecast material costs in the field "Material
planning". We see the total and detailed by activity cost plan in CNS41 (Structure
overview) in the column "Order cost plan 000". At some point in time, the project
advancement shows that we have to reconsider the original cost plan, for instance
because the actual costs collected so far are much higher than foreseen at start-up.
Management decides to change the cost plan 000 to reflect the new forecasted
budget. Management already told that they would like to be able to specify a new
total value for the Order cost plan 000 of the activity rather then to play with the

9. amount of work (hours) in the activity. They say it should be something like this (for
labor): (actual cost) + (number of hours to do * cost of work center) = order cost plan
000.
What options do we have to modify the "Order cost plan 000"??
Answer :
There is a functionality called cost forecast (transaction CJ9L/CJ9M). I think this is
exactly what you require. The forecasted costs are saved in a separate CO version.
You could try to display this version in CNS41.
Create network from Sales Order
Question :
We are currently running 4.6C and have implemented SD and PS. The situation is we
want to be able to create a network automatically from the sales order during creation.
I've assigned the strategy group 85 to the material master and I've defined the network
parameters from sales order (via transaction CN08).
The result...
During creation of the sales order (transaction VA01), the network is created
successfully but the components are not transferred to the network. Is it supposed to
or not? If so, what additional configuration should I look at?
I'm not very familiar with the standard functionality so I'm hoping someone out there
has experience with this topic.
Your time and insight is greatly appreciated,
Answer :
The components in assembly processing remain on the sales order only.
In case you are working with reasonably complex scenario on BOM and procurement,
where material items have their own dependencies schedulewise e.g to design, you
should put the materials on the network. The best way to accomplish this is to do the
BOM allocation (transfer) to activities and have only the invoicing item at sales order.

10. IM and FM
Question :
Is that possible to use IM to control investment projects and FM to control general
costs?
What is needed to be done in order to avoid conflicts between IM and PS ?
Answer :
Investment Management() IM Module is highly integrated with controlling(CO) ,
project system(PS), and Asset Management(FI-AA) components.
IF you would like to implement IM & PS you might ask yourself what additional
advantages are offered by using IM .
These Include:
1- in PS you can represent the planned and the budgeted values of all projects . using
IM you can represent the budgeting process from the organization pointview. IM
helps you track of budget amounts that you carry forward for projects that were
approved in prior fisical year.
2- Using AR in IM CAN help you decide what budget will be assigned to your
organization Unit.
IM Handles Cost Planning & Budget Approval and PS Manages Project Execution
with AVAC for the Budget for each project.
Multiple Root WBS
Question :
Can any one tell me in detail of advantages and Dis-advantages of Multiples Root
WBS in the project.And one more why do you using the same coding Mask for PD
and Root WBS.
I would appreciate in advance.
Answer :

11. Multiple Root WBSEs helps in budgeting scenarios where these WBSEs are funded
from different
sources say a customer project has part scope of R&D (funded by R&D).
You may also want to fund these root WBSEs from IM programs (linking to position
IDs.)
IM and FM
Question :
Is that possible to use IM to control investment projects and FM to control general
costs?
What is needed to be done in order to avoid conflicts between IM and PS ?
Answer :
Investment Management() IM Module is highly integrated with controlling(CO) ,
project system(PS), and Asset Management(FI-AA) components.
IF you would like to implement IM & PS you might ask yourself what additional
advantages are offered by using IM .
These Include:
1- in PS you can represent the planned and the budgeted values of all projects . using
IM you can represent the budgeting process from the organization pointview. IM
helps you track of budget amounts that you carry forward for projects that were
approved in prior fisical year.
2- Using AR in IM CAN help you decide what budget will be assigned to your
organization Unit.
IM Handles Cost Planning & Budget Approval and PS Manages Project Execution
with AVAC for the Budget for each project.
Multiple Root WBS
Question :

12. Can any one tell me in detail of advantages and Dis-advantages of Multiples Root
WBS in the project.And one more why do you using the same coding Mask for PD
and Root WBS.
I would appreciate in advance.
Answer :
Multiple Root WBSEs helps in budgeting scenarios where these WBSEs are funded
from different
sources say a customer project has part scope of R&D (funded by R&D).
You may also want to fund these root WBSEs from IM programs (linking to position
IDs.)
Question : Subject : PS Assets under Construction
Hello All,
I know that I can maintain the Plant for the WBS Element, what I would like to know
is if it is also possible to maintain the Location as well? I've heard that it is not
possible but I would like to hear other opinions. Any suggestions? We are on version
4.0B.
I would like to know since the Asset Management people here are asking if it's
possible to maintain it in PS or if this can only be done in AM.
MM is not included in this implementation, but we did set up the Plants and
Locations.
Happy Holidays!
Regards,
Reply : Subject : PS Assets under Construction
Yes, you can maintain a location for a WBS element as well. Select WBS element,
follow path Details > Orgainsation. This screen has a field called Functional Location,
apart from other orgainsation details such as Controlling Area, Company Code,
Business Area, Plant, Calender etc.

13. Hope this helps.
Reagrds
Question : Subject : PS Network Status's & Confirmations
Sappers:
Is there a status that can be set for a network activity that will stop time confirmations
from being processed? TECO stops changes to the basic data, but allows further time
confirmations.
TIA
Reply : Subject : PS Network Status's & Confirmations
hi...
you can lock account assignment for the network/activity in consideration depending
on whether the network is header/activity
assigned. This disallows the confirmation of the activities.
...else you can use the user status
regards...
Any Variant Capabilities in CM07 Report
I am executing the CM07 report whuich is the Variable Capacity Planning
Report.
Out of which, I like the results because I obtain the fields I need by going thru
the individual ''choose fields'' button.
However in 4,6c) it does seem to have any variant capabilities ???
I have to reenter the fields selection every item I back out of the report ... Which
is a bit anoying !!!
Anyone has any recipes for this so that columns/criterias selected can be save
guarded for the next time ???

14. There are Variant list capabilities for CM07 Capacity report.
Mainly via PS-> Information Systems->Resources->Tools->Resources->Selection-
>General Profile (OPA6) and also
via PS-> Information Systems->Resources->Tools->Resources->Selection->
Variant List Poifile Details (OPDT).
You create a new ''Z'' Variant Profile list with all the fields that you want to select and
show in yopur CM0? report .
Be carefull to click correctly on the greenish/yellowish arrow to bring up the field
selections pop up window...
Than associate this new Z Variant Profile to a newly defined ''Z'' General Profile...
Then after you can override with othe Variant Lists in the profile selection of the
CM07 report txn. itself if needed...
Change Documents in SAP Project
In the Customising for Create Project Profile (OPSA) there are 2 fields for
"Change Documents".
Where and how is this useful during implemenation.
There are 2 outcomes for change documents and they should both be implemented if
it's important that you keep track of changes made to a project:
General changes (the one at the top)
- any field content changes made to a project WBS after it was first saved will be
recorded in a file. eg. if you changes the WBS description, the old value and the new
value will be recorded, or if you changed a person responsible, it would also be
recorded etc. This information can be reviewed in Info Systems report CN60 to
old/new values and who/when.
Status Managment (the one checked in Status Management)
- any changes to System and User Status will be recorded, including the status history
and who/when. Changes can be seen in any project maintenance transaction (eg.

15. CJ02, CJ20N) by clicking on the "i" icon for a PD or WBS, then following the
internal pull-down menu path: Extras>Change Documents> For Status/All.You can
then drill-down on the satus to see its history.