The City Manager presented the 2022-2023 Strategic Action Plan to City Council. Key initiatives included continuing coordination on the Lower Broadway Project, utilizing federal COVID relief funds, preparing for the City's Centennial celebration, and upgrading aging IT infrastructure. The departments provided updates on street and utility projects, code revisions, vehicle replacements, and long term priorities around maintenance and regulatory compliance. The Police and Fire departments outlined plans to enhance officer support programs, pursue school resource officers, and replace lifesaving equipment.

1. ADMINISTRATION
Presented by:
Buddy Kuhn
City Manager
2022-2023 STRATEGIC
ACTION PLAN
JUNE 22, 2022

2. FY22 SAP INITIATIVES UPDATE–
LOWER BROADWAY PROJECT
 $13.250 million taxable G. O. Bond
Issuance
 Austin Hwy/lower Broadway
Improvements
 Continuing to coordinate with TxDOT
 Work continues with Overland, TBG
and WGI for existing 6 lane
configuration 2

3. FY22 FEDERAL SLFRF
UPDATE
 Alamo Heights received $1,067,214 in
federal funds from American Rescue
SLFRF Plan August 2021. This was
one-half of funds.
 The other half of the proceeds to be
received in August 2022
 Funds to be obligated on eligible
projects by December 31, 2024 and
spent by December 31, 2026
3

4. FY22 SAP INITIATIVES UPDATE–
FUTURE LANDSCAPING
PROJECT
 FY 22-25 GF transfers for future
landscaping
 City responsible for contingency –
originally $978K – amount now
unknown
 SARA and Bexar County funding
 Issuance of C of O debt – water and
sewer line replacement and 4

5. FY22 SAP INITIATIVES UPDATE –
OTHER FUTURE / ONGOING
COSTS
 Overland / TBG - $120,000
estimated
 WGI Engineers - $300,000
estimated
 Working cost estimated to better
budget in fiscal years
 Future landscaping unknown 5

6. FY22 SAP INITIATIVES UPDATE–
EMPLOYEES
 COLA for all employees – Starting
point 3%, $240,000 – studying
higher COLA to assist employees
with inflation
 Insurance proposals September
2022
 Juneteenth Federal Holiday
beginning June 20, 2022
6

7. FY22 SAP INITIATIVES
UPDATE
Centennial Celebration 2022
 Working with CE Group, Inc., a local
experienced marketing firm that
specializes in Event & Production
Management
 Saturday, Oct. 1st – Saturday, Oct. 8th to
include week long activities & National
Night Out festivities
 Budget: FY23 $165,000*including 15%
contingency fees 7

8. FY22 SAP INITIATIVES
UPDATE
Some current planning includes:
 Children’s activities – bounce house, face
painting, balloon artist, clowns, etc.
 Live music on stage, AHISD, possibility of
Army Golden Knights, and other activities,
 Food Trucks, AH business booths
 Fireworks or laser show – dependent on
drought
 Coordination of decor, beverage & bar
service, tents, stage, stage preparations,
photography, portable 8

9. FY23 INITIATIVES
City Server Upgrades
 Replacement starting currently in 2022
 Server Upgrades due to aging
 Cost $157,742 over 5 years at a 0.18% interest rate
Microsoft Office Migration
 By 2023, exchange server will be obsolete and no longer
supported
 One-time dual-factor authentication for all city-issued
devices
 Basic & Standard users $ 770/month
 Migration Cost $5,590 one-time fee
9

10. FY23 INITIATIVES
ADA Accessibility Website
 Enhancing current website under Americans with
Disabilities Act (ADA)
 Web Content Accessibility Guidelines (WCAG) will be
followed, issued by Department of Justice
 Allows users with disabilities improved user
experience and access
 Work with Internet Direct and accessiBe to provide
transcripts/closed captions of videos
 Project cost $3,500 (one-time cost)
 accessiBe $ 49/month
10

11. 5 YEAR SAP PRIORITIES
 TxDOT will retain ownership of
Broadway and future roadway
maintenance costs
 COAH inter-local agreement for future
landscape maintenance
 Street Maintenance Plan-goal is
$1,000,000/yr.
 Current dedicated sales tax renewed for
4 years 11

12. 5 YEAR SAP PRIORITIES
 Maximize transfers if needed from
GF for – lower Broadway
 Limited council projects in future
years
 Council ideas for neighborhood
projects – pocket parks,
pedestrian lighting
12

13. 5 YEAR SAP PRIORITIES
 Keep property tax rate as low as
possible
 Reduce debt service rate from 6.8
cents – original voter approved rate 7
cents
 Continue with maximum transfers
to Capital Replacement Fund for
capital equipment
 Maintain S&P AAA Bond Rating 13

14. PUBLIC WORKS
Presented by:
Patrick Sullivan
Public Works Director
2022-2023 STRATEGIC
ACTION PLAN
JUNE 22, 2022

15. FY22 SAP SUMMARY – PUBLIC
WORKS
W Castano, AH Blvd to Loveta
Loveta, W Castano to College
Evan, AH Blvd to Ciruela
College, AH Blvd to Ciruela
Cardinal, Woodway to St. Luke’s
Imlay, AH Blvd to College
Nacogdoches, Evans to AH Blvd
Redwood, Henderson to N New
Braunfels
Judson Trail parking lot
FY 2022 Street Maintenance – IN
PROGRESS
Broadway, Claywell to Austin Hwy
E Fair Oaks, Broadway to N New Braunfels
FY 2023 Street Maintenance – PROPOSED

16. Capital Improvement – APPROVED, BACK
ORDER
 Replace two pickups – one in Public Works & one
in Utilities
 Vehicles ordered but on back order
16
FY22 SAP VEHICLE CAPITAL
REPLACEMENT

17. FY23 VEHICLE CAPITAL
REPLACEMENT
Capital Improvement – PROPOSED
Purchase a new chassis and packer for garbage
truck – not to exceed $200,000
Existing truck is 2000 model
17

18. Capital Improvement - COMPLETED
 Install emergency water supply back up motor
(natural gas) at Well #4
 Located at AH
High School
18
FY21 SAP INITATIVE –
UTILITIES

19. Sewer Upgrades – SUBSTANTIALLY
COMPLETE
 Ogden west to Basin
 $535,000 budgeted; $413,000 total costs
Capital Improvement – IN PROGRESS
 Upgrade City’s SCADA software system for
water utility management
 Budgeted $35,000; anticipated cost up to 19
FY22 SAP INITATIVE –
UTILITIES

20. FY23 SAP INITATIVE –
UTILITIES
Capital Improvement – PROPOSED
TCEQ Compliance for 4 X 2 requirement – install
6 inch water mains along Wildrose, Cloverleaf &
Rosemary
Cost - $450,000
Pre-installation upgrades to Well #3 at City Hall
Necessary prior to installing backup natural gas motor
anticipated in 2024
Total estimated cost - $140,000
20

21. FY23 SAP INITATIVE –
UTILITIES
Capital Improvement – PROPOSED
TCEQ Compliance for 4 X 2 requirement – install
6 inch water mains along Wildrose, Cloverleaf &
Rosemary
Cost - $450,000
Pre-installation upgrades to Well #3 at City Hall
Necessary prior to installing backup natural gas motor
anticipated in 2024
Total estimated cost - $140,000
21

22. Water System Resiliency
 Upgrades to backup motors ensure
water supply continues in power
outage
emergency
Natural gas motors at Well #4 (High
School) & #6 (City Hall)
Both backup motors able to meet
peak demand with additional supply
available 22
FY23 SAP INITATIVE –
UTILITIES

23. FY23 SAP INITATIVE –
UTILITIES
23
Capital Improvement –
PROPOSED
 Water tank maintenance
Replace telecom screen covers
along top of 600,000 gallon
composite water tank
Labor cost - $50,000
Material cost – Quotes pending

24. 5 YEAR SAP PRIORITIES –
PUBLIC WORKS
Maintenance Priorities
 Provide more extensive alley repairs as
needed
 Pedestrian enhancements
 Street Maintenance Program (SMP)
24

25. 5 YEAR SAP PRIORITIES -
UTILITIES
Resolve TCEQ’s Non-Compliance Issues
 Water & sewer lines must have 4’ X 2’ minimum
distance
 Compliance required by January 2030
 Estimated cost - $1.32M
Lower Broadway Project Utility Identification
Investigate customers impacted by utility
improvements
25

26. COMMUNITY
DEVELOPMENT
Presented by:
Lety Hernandez
Director
JUNE 22, 2022
2022-2023 STRATEGIC
ACTION PLAN

27. FY22 SAP SUMMARY – GIS
DATABASE
 Updating to reflect current replat,
rezone, and address modifications
 FY23 Goals:
 Allow public access via the City’s
website
 Verify zoning information (setbacks,
heights, etc.)
 Access to permit information and/or

28. FY22 SAP SUMMARY – SIGN
REGULATIONS
 Ended moratorium on enforcement
due to pandemic
 FY23 Goals:
 Resume enforcement while remaining
business friendly
 Sign vs public art clarification

29. FY22 SAP SUMMARY –
TECHNOLOGY
 Transitioning to MyPermitsNow (MPN)
 Eliminate implementation of InCode Community
Development Module (procured in FY20)
 Reduction in cost to City
 FY23 Goals:
 Implementation
 Code compliance transition away from RMS
 Digitize plan review process
 Inspector access to complete project and approved
plans
 Provides real time results of reviews and/or

30. FY22 SAP INITIATIVES – CODE
REVISIONS
 Zoning
 Revise Residential Design Standards to
correct inconsistencies due to previous
revisions
 Building
 Adopted 2021 Building Codes
 Currently align with latest industry
standards
 Signs

31. POLICE DEPARTMENT
Presented by:
Rick Pruitt, Police Chief
2022-2023 STRATEGIC ACTION
PLAN
JUNE 22, 2022

32. FY22 SAP SUMMARY
 Develop and implement a leadership
development program for AHPD officers
 Carry forward – Program developed; staffing
shortages have delayed the project
 Enhanced officer / dispatcher physical and
mental evaluation and assistance program
 Added psychological safety evaluations to the
existing physical assessment program and now
includes dispatchers
 Evaluations performed annually; mental services
as needed

33. FY22 SAP SUMMARY
 Purchase thirty (30) hand held radios to
replace current inventory
 Purchased and currently in use; added three year
extended warranty plan; cost savings $38,000
 Ordered ten (10) replacement mobile radios
scheduled for replacement FY2024; cost savings
$51,600 (50%)
 Achieved 75% paperless operation
 Reduction in new paper records accomplished;
next goal 85%

34. FY23 SAP INITIATIVES
 Alarm Permit Software Package
 Permit status, automated billing
 Incode billing availability
 City website permit application, update contact
information
 Consider amending City Code Chapter 10,
Section 10-8 Noise Nuisance
 Establishes an appropriate maximum allowed
noise decibel level
 Model after COSA’s city code

35. FY23 SAP INITIATIVES
 Strategies for Recruiting Police Officers
 Consider academy sponsorship, including
employment during academy
 Present agreement options to City Labor
Attorney for consideration
 Update police handguns with optic aiming
systems
 Study new technology for best options;
participate in test and evaluation opportunities
 Consider safest holster options
 No budget impact

36. FY23 SAP INITIATIVES
 AHISD requested the addition of two SRO officers
now and two more in a progressive plan for a total of
five SRO officers
 Police presence on selected campuses now and all
campuses in future
 Cambridge Elementary, Alamo Heights Junior High,
Woodridge Elementary, Howard Elementary
 Recent events and increased threats against schools
 Program Funding Considerations
 Percentage of cost share; FY23 salary & benefits ($90,348
per SRO)

37. FY23 SAP INITIATIVES
 Pay rate options for SRO officers; campus only vs
PD ready
 Cost of equipment ($10,000 each) and vehicles
(in inventory)
 Shared cost of SRO Program
supervisory/administrative officer
 FY22 Budget amendment may be necessary to
fund two additional officers by mid-August
 Challenges
 Finding two SRO qualified officers before school is
in session

38. FY23 SAP INITIATIVES
 Alternatives for ISD
 License their own law enforcement agency
 Satisfy new State accreditation standards
 Contract with another law enforcement agency

39. 5 YEAR SAP PRIORITIES
 Study on-going police reforms; adjust operations/
policies/training as mandated; maintain
accreditation standards
 On-street parking; progressive approach to
resolving current and anticipated parking issues
 Expand non-enforcement driver safety awareness
efforts; electronic awareness signs
 Improve police preparedness for response to
critical, life-threatening situations

40. FIRE DEPARTMENT
Presented by:
Michael Gdovin
Fire Chief
2022-2023 STRATEGIC
ACTION PLAN
JUNE 22, 2022

41. FY22 SAP SUMMARY
 Continued tree trimming in right-of-way
 Continue progress with Texas Fire Chiefs
Association Best Practices recognition program
 Insurance Services Office Audit, assessment
and rating
 Posted safety videos to Fire Department
website

42. FY22 SAP SUMMARY
 “Geriatric Emergency Management” Program
 “Stop the Bleed” program
 “Civilian Response to Active Shooter/Active
Attack Events” program
 Added Pharmaceuticals:
 Tranexamic Acid
 Cefepime

43. FY23 SAP INITIATIVE
 Tree trimming in right-of-way
 Texas Fire Chiefs Association Best Practices
recognition program
 Smoke Detector Awareness
 “Civilian Response to Active Shooter/Active
Attack Events”
 CPR Training

44. FY23 SAP INITIATIVE
 Upgrade fire data software
 Update Emergency Management Annexes (7 of
23) in Texas All Hazards Planning Systems
Program
 Update Bexar County Office of Emergency
Management Hazard Plan
 Develop Benevolence Committee

45. FY23 SAP INITIATIVE
 Renew Texas Department of State Health
Services Continuing Education Program
 Renew Clinical Laboratory Improvement
Amendment (CLIA) Program: add blood draws
for septic patients:
 Develop an Emergency Medical Services
Standard Medical Operations Protocols
Application for cell phone access

46. FY23 SAP INITIATIVE
 Integrate Emergency Medical Services with
Alamo Area Metro Special Weapons And Tactics
Rescue Task Force
 Integrate Bexar County Mental Health with
Emergency Medical Services system
 Obtain ultrasound technology
 Draft new Emergency Medical Services Billing
contract for Tri-Cities

47. 5 YEAR SAP PRIORITIES - CAPITAL
REPLACEMENTS
Fire Capital Replacements
Year Description Fiscal
Impact
2023-
24 F250 crew cab 4x4 $54,529
2024-
25
Desktop Radio (2)
Mobile Truck Radios
(2)
$12,934
$16,849
2026-
27
SCBA (10) $146,069

48. 5 YEAR SAP PRIORITIES - CAPITAL
REPLACEMENTS
EMS Capital Replacements
Year Description Fiscal Impact
2023-24 Medic Unit (1)
Stretcher
$180,000
$43,000
2025-26 Stretcher (2)
Cardiac Monitor (4)
AED (9)
$86,000
$156,000
$27,000