1. GG Flats, No 3 Elango Street, Nilamangai Nagar, Adambakkam, Chennai – 88, India.
Email id: vijay@hiringtonacademy.org, Mobile no: +91 9841696536
Recruitment Process Audit – Sample Audit Report
India’s first 3rd
Party Recruitment Process Verification Services
Confidential Audit Report
Assessment Number: ****12014
AUDIT DATE(s): September 15th
& 16th
2014
Audited Months:
SCOPE OF WORK
Recruitment Process Auditing for Company Name, Chennai and their staffing team.
Reviewing documents, identification of gaps, process improvement suggestion.
AUDITOR COMPANY REPRESENTATIVE
Mr. Vijay Anand L V,
Founder and Head Mentor,
Hirington Academy, Chennai.
Mr. XYZ,
CEO,
Company Name, Chennai.
STANDARD APPLIED ACTIVITY CATEGORY
X
Hirington Academy’s
Recruitment Process
X DOC REVIEW SURVEILLANCE
X PRE-ASSESSMENT REASSESSMENT
X ASSESSMENT SPECIAL VISIT
ACTIVITY CONCLUSIONS (check all that apply)
Yes CONFORMING 0 NUMBER of MINORS RAISED
0
NUMBER of OBSERVATIONS or
OPPORTUNITIES FOR IMPROVEMENT IDENTIFIED
Yes
REGISTRATION RECOMMENDED / CONTINUED
REGISTRATION RECOMMENDED
Yes
CORRECTIVE ACTION SUBMITTAL REQUIRED
15 WORKING DAYS (from report date)
no
ON-SITE REVIEW OF CORRECTIVE ACTION
REQUIRED
Yes
NONCONFORMING WITH MAJOR
NONCONFORMANCES
29 NUMBER of MAJORS RAISED
n/a REGISTRATION NOT RECOMMENDED
no SPECIAL VISIT REQUIRED
3
Visits
SURVEILLANCE (December 2014,
March 2015, June 2015).
2. GG Flats, No 3 Elango Street, Nilamangai Nagar, Adambakkam, Chennai – 88, India.
Email id: vijay@hiringtonacademy.org, Mobile no: +91 9841696536
ASSESSMENT MATRIX AND PLANNER
RecruitmentProcess
Auditing
LEGEND
X = Element Fully Assessed
P = Partial Element Assessed
E = Exclusions Taken
* = Audit each Activity
RecruitmentBudget&
Policy
Hierarchy&Agreements
JD&Planning
RecruitmentLifeCycle
Database&Structure
NewInitiatives
1 DOCUMENTATION GENERAL NA P NA E NA NA
2 PROCESS MANUAL NA X NA NA NA NA
3 CONTROL OF DOCUMENTS NA X NA NA NA NA
4 MANAGEMENT COMMITMENT X X X X X X
5 EMPLOYEE COMMITMENT X X X X X X
6 RESPONSIBILITY & AUTHORITY X
X X X X
X
7 INTERNAL COMMUNICATION X X NA X NA NA
8 PROVISION OF RESOURCES X X X X X X
9 INFRASTRUCTURE
X X
X
X X
X
10 COMPETENCE, AWARENESS & TRAINING NA NA NA NA NA NA
11 CUSTOMER SATISFACTION* X
X X X X
X
12 INTERNAL AUDIT* NA
NA NA NA NA
NA
13 CUSTOMER FOCUS X X X X X X
14 COMPANY PROFILE X X X X X X
15 INDENT NA NA NA NA NA NA
16 PLANNING SHEET NA NA NA NA NA NA
17 SOURCING METHODS X
X NA X X
X
18 SCREENING METHODS X X X X X X
19 INTERVIEW METHODS X
X X X X
X
20 OFFER, JOINING AND ON BOARDING PROCESS X X X X X X
21 BGVC NA NA NA NA NA NA
22 EMAIL / PHONE ETTIQUETS X X X X X X
23 CANDIDATE COMMUNICATION X
X X X X
X
24 RESUME HANDLING X X X X X X
3. GG Flats, No 3 Elango Street, Nilamangai Nagar, Adambakkam, Chennai – 88, India.
Email id: vijay@hiringtonacademy.org, Mobile no: +91 9841696536
25 RECRUITMENT INITIATIVES
NA NA NA NA NA NA
AUDIT ACTIVITY RECORD
Audit trail reviewed / Personnel interviewed / Documentation reviewed / Departments or
Processes Audited
INTERVIEWED:
Mr. XYZ, CEO, and employees Mr. ABC, Mr. EFG, Ms. HIJ, of Company Name, Chennai.
NON COMPLIANCE:
List of gaps and flaws in the hiring process.
1.
2.
3.
4.
5.
AREAS OF GOOD PERFORMANCE
Management Commitment on Process Driven Organization Goal.
Client acquisition methods.
AREAS FOR IMPROVEMENT (Observation)
Need to educate recruiters in all aspects of recruitment.
Refer NC given in the earlier page.
ROI
Audit Feedback: Based on the real time data from the management, the organization is
suffering approximate of 40% of loss in the investment made. Management to take
immediate decision to recover from the present loss.
Returns
Loss
4. GG Flats, No 3 Elango Street, Nilamangai Nagar, Adambakkam, Chennai – 88, India.
Email id: vijay@hiringtonacademy.org, Mobile no: +91 9841696536
Sourcing Channels
Audit Feedback: Improvement on cost effective channels needed. Most of the sourcing has
come from Job Portal. Recruiters need to be trained on the other sourcing channels.
Offer Contribution from the recruiters for last 3 months
Audit Feedback: This is based on the data received from the recruitment team. If the data is
correct, the performance is also correct as per the chart.
Short list to Interview and Interview to Offer - These are the areas to be improved with
the recruiters. There was only limited data available in the auditing and we could not
measure complete capabilities of the recruiters.
Recruiters have not met the target set by the management in last 3 months. Management
can decide on the next course of action.
There is no target found for Mr. ABC, Mr. EFG. Since the absence of the data, we could not
measure their capabilities. Management intervention needed on the goals, KRA of these
resources so that by next audit; we will be in a position to measure their strengths and
weakness. No daily / monthly report found to prove their efforts.
Performance of each recruiter shown as per the available data from the team / management.
Job Portal
Reference
Networking
Social Media
ABC
EFG
HIJ
5. GG Flats, No 3 Elango Street, Nilamangai Nagar, Adambakkam, Chennai – 88, India.
Email id: vijay@hiringtonacademy.org, Mobile no: +91 9841696536
Performance of ABC
Performance of EFG
Performance of HIJ
0
100
200
300
400
Requirements Profiles
Sourced
Interviews Offer Joining
ABC
ABC
0
50
100
150
200
250
Requirements ProfilesSourced Interviews Offer Joining
EFG
EFG
0
100
200
300
400
Requirements ProfilesSourced Interviews Offer Joining
HIJ
HIJ
6. GG Flats, No 3 Elango Street, Nilamangai Nagar, Adambakkam, Chennai – 88, India.
Email id: vijay@hiringtonacademy.org, Mobile no: +91 9841696536
Target Completion Status
Audit Feedback: No data available for audit, let’s review in the next quarter.
Hit Ratio
Audit Feedback: No data available for audit, let’s review in the next quarter.
Cycle Time
Audit Feedback: No data available for audit, let’s review in the next quarter.
On time
Before time
01:02
01:05
15 days
30 days
45 days
60 days
7. GG Flats, No 3 Elango Street, Nilamangai Nagar, Adambakkam, Chennai – 88, India.
Email id: vijay@hiringtonacademy.org, Mobile no: +91 9841696536
Offer to Closure
Audit Feedback: No data available for audit, let’s review in the next quarter.
Industry Strength
Audit Feedback: IT as the Industry strength of Company Name and other industry are in
budding stage.
Signature on this report by the assessed company representative indicates that this report,
and any nonconformities and observations noted within, has been reviewed and accepted.
Any non-conformities or observations identified are the result of our process improvement.
The audit system is deemed effective unless noted otherwise within this report.
This report remains under established confidentiality agreements between Hirington Academy
and the assessed organization (Company Name).
Hirington Academy has performed a full system recruitment process audit, followed by a
documented management review.
Name: Name: Vijay Anand L V
Designation: Designation: Founder and Recruitment Architect
Organization name: Company Name, Chennai Organization name: Hirington Academy,
Chennai.
_____________________________ __________________________________
Authorised Signature Authorised Signature
Offer Rejected
Offer withdrawn
Joined
Joined and left
IT
Telecom
ITES / BPO
Non IT
