The document discusses best practices for recruiting a project manager, including defining the job requirements through a detailed description, using a standardized recruitment process involving sourcing, interviewing, selection and onboarding, and emphasizing the importance of involving HR throughout the process to ensure the right person is selected for the role. It also outlines different recruitment pricing models and provides conclusions about taking time to get the recruitment right from the start and keeping people onboard once hired.

1. Recruiting a Project Manager - Boris Modestus

2. Agenda Terms of Reference (ToR). Recruitment and PM methods. Recruitment and Standards. Recruitment is a Process. Involve HR. Cowboys and Indians. Testimonial. Conclusions. 5 7 4 3 1 2 6 8

3. HR HR Engineering for the ICT market A business approach to Recruitment & Talent Acquisition IT Activities of Ulysses Headhunting Recruitment & Selection IT Recruitment Co-Sourcing Temporary IT Resources (SAP, Service Management, process improvement, J2EE, .NET,…)

4. Terms of Reference Authorized to act, to judge…Collection of knowledge, skills, experiences, personal attitudes and values . The process by which talent is recruited, selected, and transitioned into assignments in the organization. 2 Competence 1 Recruitment

5. Recruitment and PM Methods Starting up a project (SU): 1 Prince2

6. Recruitment and PM Methods Roles (CP) in Part II - Execution Tailoring 2 Hermes

7. Recruitment and Standards Organizational Planning / Staffing acquisition . 1 PMBOK 9.4 Team Mgt 9.1 Organizational Planning 9.2 Staffing Acquisition Project HR Management Planning

9. Recruitment and Standards 4 People Capability Maturity Model

10. Recruitment and Standards B Commitment to Perform: C Ability to Perform: A Goals: Goal 2: Candidates are recruited for open positions. Goal 3: Staffing and work assignment  assessment of work criteria Com.1: Establish and document policy for staffing activities Com.2: An organizational role is assigned to assist units on staffing activities Abi.2: Adequate resources are provided for performing staffing activities D Practices: Pra.2: Each unit analyzes its proposed work to determine the effort and skills required. 4 People Capability Maturity Model

11. Recruitment is a Process Recruitment is a Process P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition P1 Job Description P input output Communicate , document

12. Recruitment is a Process Recruitment is a Process P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition P1 Job Description

13. Recruitment is a Process P1.2 Roles et Responsabilities P1.3 Competences and Skills P1.4 Experiences P1.1 Background P1 Job Description P1.5 Compensation and Benefits SCORECARD Template P Projects Job desc HR Policy

17. Recruitment is a Process TECHNICAL Project management success Interested parties Project requirements & Objectives Risk & Opportunity Quality Project organization Teamwork Problem resolution Project structure Scope & deliverables Time & project phases Resources Cost & finance Procurement & contract Changes Control & reports Information & documentation Communication Start-up Close-out Competences and Skills P1.3 P1 Job Description

18. Recruitment is a Process BEHAVIOURAL Relaxation Self-control Reliability Negotiation Results orientation Problem resolution Consultation Values appreciation Conflict & crisis Ethics Openness Assertiveness Leadership Engagement & motivation Creativity Efficiency Competences and Skills P1.3 P1 Job Description

19. Recruitment is a Process CONTEXTUAL Personnel management System, product & technology Finance Legal Project orientation Programme orientation Business Health, security, safety & environment Leadership Portofolio orientation Permanent organization Project, programme, portofolio implementation Competences and Skills P1.3 P1 Job Description

22. Recruitment is a Process Recruitment is a Process P1 Job Description P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition

23. Recruitment is a Process . WHO: HR, Resources Manager, Recruiters, … WHERE: internal candidates, fish-tank, community, Web 2.0,… TOOLS: Capitalize on previous searches P2 Sourcing Determine means and budget P2.1 Screen and select found CVs P2.2 Phone screening - Pitch P2.3 P Job Desc Longlist

24. Recruitment is a Process Recruitment is a Process P1 Job Description P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition

25. Recruitment is a Process P3 Interview P3.3 What he/she wants to do P3.4 Present organization and background P3.5 Assess matching P3.2 What he/she has done P3.1 Prepare Sequence P Longlist Scorecard TESTS ASSESSMENT n INTERVIEWS

27. Recruitment is a Process Recruitment is a Process P1 Job Description P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition

28. Recruitment is a Process Proposal P4 Selection P4.4 Champion election P4.3 Secure candidates P4.2 Top 3 based on scorecard, ranking P Scorecard Shortlist P4.5 Contract proposal P4.1 References check

29. Recruitment is a Process Recruitment is a Process P1 Job Description P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition

30. Recruitment is a Process P Champion New Employee Shortlist P5 Closing P5.3 Contract signature meeting P5.2 Negotiate, adapt P5.1 Present contract proposal

31. Recruitment is a Process Recruitment is a Process P1 Job Description P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition

32. Recruitment is a Process P Employee Project Manager New Employee P6 Transition P6.3 Involve newcomer P6.2 Provide adequate training P6.1 Introduce newcomer

34. Cowboys and Indians No Cure No Pay: Success Fee (% of Annual Salary) Retainer: Retainer Fee (fix amount) + Success Fee Headhunting: Success Fee (3 x 1/3) Recruitment Co-Sourcing: Daily fee + success fee Contingency: Success Fee but no specific search Referral: Reward Pricing models of Recruitment Companies 5 6 4 3 1 2

36. Business Case - Evolution Company 3 Holding Company 2 Company 1 CEOh CFOh, PMh , PMah CEO 1 CFO 2, PM1 CEO 2 CFO 2, PM2 CEO 3 CFO 3, PM3 SAPh SAP1 SAP2 SAP3 IT Sup1 IT Sup2 IT Sup1 GIS CEOg P1 Started Scope 1 P2 Started Scope 2 P3 Started Scope 3 Ph Started Scope h IT Suph PMah

37. Conclusions Conclusions 5 Involved HR 6 Convince, thrill, tell the truth 8 Estimate the cost 4 Get it right the 1st time (Job Desc) 3 Take the time 1 Think process 2 Be proactive 9 Next step: keep people 7 Follow up and give feedback

38. For more information on how Ulysses can help your organization, please contact us Ulysses Consulting Luxembourg SA Rue Jean Engling, 12 L-1466, Dommeldange +352 27 04 25 1 www.ulysses-consulting.com

39. Thank you for your attention ! - Q&A session