This induction document outlines safety procedures and emergency response plans for new employees. It covers current safety practices such as ergonomic workstation setup and cleaning spills. Hazards like repetitive strain injuries and electrical shock are identified. Risks are controlled through measures such as taking regular breaks and lifting correctly. The document details procedures for reporting incidents, consulting on safety issues, and responding to emergencies like fires, lockdowns and power outages. Employer and worker health and safety responsibilities are also outlined.

1. SAFETY INDUCTION
Role play – Induction process for
new employees
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2. INDUCTION PROCESS
The following induction
sets out our
Occupational Heath and
Safety (OHS) practices.
The purpose of this
induction is to ensure
our workplace remains
a safe place to work
and visit.
 Read through each slide in order
 Ask your supervisor or
the safety representative
if you have any
questions or
suggestions
 Sign off the
induction
certificate at the
end
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3. CURRENT SAFETY PROCEDURES
Perform your work in a safe
manner by following these
procedures
 Ergonomic workstation setup
 Observe warning signs
 Clean up any spills or messes
immediately
 Keep all walkways and work areas
clear of trip hazards
 Use relevant safety equipment at all
times
 Comply with manual handling
procedures
 Report any incidents, accidents or
near misses
 Follow emergency procedures
 Training must be completed before
using identified equipment.
 Support a mentally healthy
workplace culture.
 Comply with permit to work
procedures
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4. EQUIPMENT SAFETY CHECKS
 Each day visually check equipment to be used.
 Report any identified issues immediately.
 All equipment is logged and assigned a maintenance and service schedule.
This schedule can be found on the safety noticeboard.
 All electrical equipment is checked and tagged by an electrician annually.
 Ask if you are unsure about the use and safety of any of the equipment you
use.
It is important that we all take an active part
ensuring all equipment used is safe.
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5. EXISTING AND POTENTIAL HAZARDS
 Repetitive Strain Injury (RSI)
 Fire and explosions
 Moving equipment
 Eye strain
 Lifting, carrying and moving heavy items
 Poor ergonomics
 Tripping, slipping and falling
 Electrical shock
 Stress
 Accidents and injury from misuse of equipment
 Chemicals and irritants
 Staffroom food safety
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6. CONTROLLING RISKS
 Take a 5 minute break every 30 minutes and a 10 minute break every hour.
Vary tasks to avoid doing the same thing for a long period.
 Ensure office lighting is adequate. Arrange replacement of bulbs as required
and use desk lamp if needed. Adjust window shades as need through the day.
Ensure computer screen is at the optimal position and glare is adjusted.
 Correct procedure must be followed when lifting. Training is provided and
reviewed annually.
 Ensure you work ergonomically. Make sure your workstation is adjusted to
suit you, support your posture and the work you are doing.
 Keep walkways clear to avoid tripping hazards. Clean up any spills
immediately and place warning signage or barricades if necessary.
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7.  Ensure the equipment you use is safe. Check cords and power
source and report any problems immediately.
 Be aware of your mental health and that other workers and seek
help as soon as possible.
 Correct procedures must be followed when using equipment.
Training must be completed if using identified equipment.
 Chemicals must be used, stored and handled safely. If you are
required to use chemicals, relevant training must be completed.
Read and refer to Material Data Sheets.
 The staffroom is for the use of all staff. Ensure that you clean up
after use and dispose of unwanted food in the appropriate bin.
CONTROLLING RISKS CONT’D
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8. PROCEDURE FOR REPORTING MINOR RISKS
AND INCIDENTS
SUBMIT FORM TO THE SAFETY REPRESENTATIVE
As soon as possible submit your completed form to the Safety Representative. This form will then be
addressed by the safety committee and appropriate action will be taken.
COMPLETE A HAZARD REPORT
As soon as possible complete the Hazard Report Form. A copy of this form is found at the EHS Office. Your
supervisor can help you complete the form.
ADVISE SUPERVISOR IMMEDIATELY
Attend to any injury and ensure, if possible, that the area is safe. Your supervisor will notify the Safety
Representative.
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9. REPORT THE INCIDENT
The safety representative will immediately inform DOSH and complete and lodge the incident notice form
within 24 hours.
SECURE THE AREA
Make site safe to prevent further injury. Preserve site for further investigation. Complete a serious
incident report form.
ATTEND TO THE INJURED
Notify emergency services if necessary. Get help if needed. Notify supervisor and safety
representative who will notify the family and take control of the situation.
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10. CONSULTATIVE PROCESS FOR OHS
ISSUES
 The Hazard Report is reviewed by Safety Representative who will consult with those
employees affected by the issue.
 The Report will be discussed and evaluated by the safety committee. Relevant
employees will be included in these discussions where necessary.
 A course of action will be set and the implementation supervised by the Safety
Representative.
 Any changes to practices or procedures will be advised via the safety noticeboard,
staff meetings and in some cases email.
 If training is required, a training schedule will be set and all affected employees will
be notified.
When a Hazard Report form is submitted to Safety
Representative the following process is followed.
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11. PROCEDURES
FOR EMERGENCIES
 Know where your nearest emergency exit is and the escape
route.
 Know where your assembly point is.
 Know where the fire alarm and fire extinguishers are.
 Know your fire warden and safety representative.
 Know your first aid officer and where to find the first aid kit.
Be Prepared
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12. EVACUATION
 Keep Calm
 If you have time turn off any electrical equipment.
 In case of fire close the doors as you go but do not lock.
 Assist anyone in immediate danger.
 Leave the building via the nearest escape route.
 Obey wardens directions.
 Move to assembly point.
 Don’t re-enter the building until advised.
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13. FIRE
 Ring then ring reception on ext.
 Assist anyone in immediate danger.
 Only use fire extinguisher if trained.
 Obey wardens directions.
 Close the doors as you go but do not lock.
 Leave the building via the nearest safe escape route.
 Move to assembly point.
 Don’t re-enter the building until advised.
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14. LOCKDOWN
 Keep calm
 Lock all doors
 Close curtains and blinds
 Turn off lights and screens
 Find a safe place away from intruder sight lines.
 Wait for advise from management or police.
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15. ASSAULT OR THREAT
 Keep calm
 Avoid eye contact
 Avoid antagonising the person
 Alert others if safe to do so
 Try and remember as much information about the
offender as possible and write it down when its possible
to do so
 When possible alert reception and/or call 000
 Stay on the line 15

16. POWER OUTAGES
 Stay calm
 Provide assistance to others if necessary
 Report the outage. Use mobile phone if needed.
 Turn off andor unplug electrical equipment.
 If evacuating move carefully and follow lighted signs to
emergency exits and then to assembly point.
 Use lift phone to contact help if stranded in lift during an
outage.
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17. EMPLOYERS OHS RESPONSIBILITIES
 Ensure as much as possible the health and safety of workers.
 Maintain workplace free from risks to health and safety.
 Maintain safe equipment and environment.
 Provide the training and information needed to ensure the safe use,
handling and storage of equipment and chemicals.
 Monitor the health and safety of workers to prevent to prevent
illness or injury of workers carrying out their duties
 Include workers in the consultation process of matters relating to
health and safety
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18. WORKERS OHS RESPONSIBILITIES
 Work in a way that protects your health and safety and that of the people you
work with.
 Follow reasonable instruction given by management.
 Comply with any reasonable health and safety procedure that has been passed
on to you.
 Not misuse or interfere with anything provided for work health and safety
 Report all incidents and near misses immediately, no matter how trivial
 Work with the safety representative to identify, assess and control hazards and
the effectiveness of such controls.
 Report all know or observed hazards to their supervisor or safety representative.
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19. HAZARD SIGNS
& SAFETY SMYBOLS
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20. THE END
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