The document provides an overview of OH&S policies and procedures for Syrom Graphic Design studio. It covers the induction process, safety procedures, hazard identification and controls, emergency response procedures, responsibilities of employees and employers, and resources for national OH&S policies. Designated safety representatives and their contact details are also listed.

1. OH&S Policies and Procedures
Emerge,
Be Seen,
Be Known.

2. Welcome
What we will be covering.
 Induction Process
 Current Safety Procedures
 Equipment Safety Checks
 Designated Safety Representative
 Existing and Potential Hazards in Studio
 How to control these Hazards
 Procedure for Reporting Risks and
Incidents

3. Welcome
 SYROMs Meeting and Consultative
process
 Procedure for Emergencies
 Responsibilities (Employer and
Employee)
 Common Hazard Signs and Symbols
 Resources OH&S (National Policies)

4. Induction Process
1. Overview of housekeeping
 Meal breaks & eating zones
 Smoking policies
 Storing personal belongings
 Tidying up workstations
 Restrictions concerning telephone and internet usage
 Visitors protocol
2. Safety and hazards
 Safe handling of chemicals
 Emergency exits and procedures
 Hazards that you should watch out for pertaining to your job
3. First Aid and reporting of accidents
 First aid facilities / kits / location
 Reporting processes for accidents

5. Current Studio safety
procedures
 Current OH&S policies located in lunch
room labelled “OHS Procedures and
Policy”
 Current Emergency contact numbers
located on poster in the lunch room titled
“Emergency Contact Numbers”
 Current Evacuation Procedure located
on poster titled “Evacuation Procedure”
near the fire exits

6. Equipment Safety Checks
 Equipment Inventory
A checklist of equipment safety includes a list of all
machinery in the workplace and is recorded.
 Training
Training will be provided on each piece of
equipment that you need to use to successfully
complete your task
 Instructions
All equipment in the studio comes with a manual.
These will be in a folder marked “manuals”.
Please make sure you have read the manuals
pertaining to your job role and sign off.


7. Equipment Safety Checks
 Environment
We have ensured that all equipment is being used in a safe
location. Some equipment can only be used in specific
conditions.
 Signs
Signs and labels are near each piece of equipment that you
use. Some equipment can only be used by authorised
personnel. These people will be on a list near the
equipment. Storage containers with contents and safety
instructions will b e clearly labelled.
 Inventory
We schedule routine inventory and maintenance on a regular
basis. Each piece of machinery must be checked to ensure it is
in working condition. Safety standards must be checked to
ensure a safe workplace. Warning labels and instructions will be
updated to ensure that they are easily visible and understood.

8. Designated Safety
Representatives
OH & S Officer - Marion Bunyan
Contact No: (03) 6574 8376
Fire Warden – Robert Gates
Contact No: (03) 6574 3465
First Aid Officer – June Carter
Contact No: (03) 6574 3456

9. 10 Important Potential Hazards
at Syrom Graphic Design
1. Tripping hazards (cabling, boxes etc.)
2. R.S.I.
3. Blocked fire exits
4. First Aid Kit un-maintained
5. Incorrect workstation setup
6. Infrequent rests
7. Inadequate lighting
8. Non functioning computer equipment
9. Inadequate ventilation
10. Ambient temperature fluctuations

10. How to control these hazards?
1. Be observant
2. Be aware of your surroundings
3. Offer advice to others who may not
know the implication of their action
4. Follow procedure to minimise risk
5. Report irregularities promptly

11. Reporting Risks & Incidents
1. Identify the hazard
2. Report the hazard to manager or
designated officer (OHS)
3. Follow instructions as given by designated
person to minimise hazard
4. Fill out hazard form and get sign off
1. Include any sketches, photos drawings that may help
2. Include and equipment, tools and people involved
3. List any suggestions by reducing or eliminating the
problem (maintenance etc.)

12. Studios Meeting & Consultative
Process for OH & S Issues
The studio takes OH&S very seriously. We believe in
a safe workplace therefore we continually revise
current policies and procedures.
Syrom Graphic design:
1. Meets once a week (Monday morning) to discuss issues
relating to workplace. Any issues should be raised at the
meeting that need to be addressed
2. An OH&S audit is carried out bi-annually to ascertain the
safety of the workplace.
3. Audits are then forwarded to upper management to address
any issues (4 weeks to comply)

13. Emergency (Injuries)

14. Fire Evacuation Plan
1. Upon seeing a fire – break
the fire alarm glass to set
off fire alarm
2. Evacuate the building via
nearest fire exit. Look for
the exit sign
3. Assemble at evacuation
point “A”. (Map near fire exit)

15. Emergency (Power Outage)
 Switch off your heating and cooling appliances and electrical
equipment if safe to do so.
 Store torches in easy to access places.
 Check your to see if other businesses have also lost power.
 Call your local electricity distributor’s Faults and Emergencies
number to report
 Where power supply is likely to be interrupted for a prolonged
period, an evacuation of the building may be required.
Instructions for a non-emergency evacuation will usually be
relayed in person.
 For a non-emergency evacuation, you should leave the
building as soon as possible, taking personal possessions,
urgent work, etc with you. Shut down any non
essential/surge sensitive equipment, close windows and lock
doors as you leave.

16. Emergency (Assault)
Individuals who believe they are victims of
assault are encouraged / invited to:
1. Report the assault to management
2. Discuss the situation with a counsellor /
manager
3. File a formal complaint
Please be aware that the relevant authorities
may be brought in to investigate

17. Responsibilities
(Employer and Employee)
Employer
 Will make sure that you have a safe workplace
 Provide adequate breaks
 Follow up any complaints presented to them
written or verbal
 Provide information in regards to emergency
procedures in an easy to find location
 Provide training to make sure that you can do your
job successfully
 Provide adequate lighting and ventilation

18. Responsibilities
(Employer and Employee)
Employee
 Obey all reasonable instructions given to you
 Follow safe procedures for your role
 Use equipment in a safe manner
 Not causing a disturbance so as to involve you or
follow workers in an unsafe situation
 Report hazards and accidents
 Not to be under the influence of drugs or alcohol
 Offer suggestions on how to improve the safety of
the workplace

19. Common Hazard signs and
Symbols
Symbol Description
Danger – Flammable gas
Irritant - Irritant or Harmful
Corrosive - Avoid contact with the skin
Radioactive material

20. National Resources
National OHS Strategy
http://www.safeworkaustralia.gov.au/sites/SWA/about/Publications/Documents/230/National
OHSStrategy_2002-2012.pdf
Fact Sheets
http://www.safeworkaustralia.gov.au/sites/swa/about/publications/pages/quicksearchresults?
PublicationType=Fact sheets
National standards and Codes of Practice
http://www.safeworkaustralia.gov.au/AboutSafeWorkAustralia/WhatWeDo/Publications/Page
s/QuickSearchResults.aspx?PublicationType=National Codes of Practice
Work Health and Safety Laws
http://www.safeworkaustralia.gov.au/Legislation/Pages/ModelWHSLegislation.aspx