This document provides 10 top tips for organizing and conducting a successful webinar. It recommends planning the schedule, presentations, guest biographies and technical backups in advance. It also suggests creating pages with event resources and a forum for participant questions. During the webinar, the tips are to welcome participants, introduce speakers and the agenda, and vary presentation tools to engage the audience. Polls should be used for flexibility. After the event, participants should be thanked and invited to continue the discussion online.

1. 10 top tips

3. . Timetable of the event
. Presentations, videos you intend to use
. Presentation of the guests with pictures
. Webinar back-ups (if technical problems arise)
. Pages with links, guests résumés, contacts (That has to be
online several days before the webinar and stay online after)
. Forum page (for participants to be able to react to the webinar
and to ask questions)
. Ask yourself if the event is serving your objectives.

4.  Check the technological sources, headsets,
microphones, camera…
 Check the compatibility of the different softwares
when mixted.

5.  Check the access of the back-up documents, audio
sources, etc.
 Check your notes and the timetable.
 Make a last technical test. (Keep technicians phone
numbers at hand.)

7.  Welcome the participants
 Present the speakers
 Present the schedule of the webinar, including what
will be online after (summary, links, seminar
recording, Q & A forum ...)
 Let a window with the schedule in view during all the
session

8.  If you’re not English native and your webinar is in
English, be kind to participants and double your voice
with slides where the text (or a resumé) is written.
 Illustrate your slides (if you find relevant graphics,
videos or pictures) for participants to have images to
memorize.

9. Vary the tools to avoid a sedative
effect

10.  Use online polls to be able to be more
flexible and follow the needs of the
participants

11.  One of you presents, while the other
checks the equipment and connections
 Reads the messages offline
 Invites participants to talk
 Checks polls
 Has a look at the timetable
 Keeps the speaker informed …

12.  Thank the guests, the participants, the technicians
 Invite participants to join the forum if they still have
questions, interrogations or just want to go on about
the topic after the webinar
 Write the references on slides and tell what can be
found online and where

14.  Unplug and relax !
 Don’t forget though that you have to be active on the
forum and to summarize the seminar.
 Don't forget to check if all the promized links and
sources are online

15.  Pixabay
 MET Pierrot laughing, Nadar
Credit Line : Purchase The Horace W Goldsmith
Foundation Gift through Joyce and Robert Menschel
1998

16. Dominique Ducamus