Using webinars (BigBlueButton) to present seminars, workshops and more.

1. Welcome to this Webinar
Webinar on Webinars
7 November 2015
Nikki Crowster & Ina Smith
1. Webinar will start at 09:00 promptly.
2. Please keep your microphone and webcam turned off (muted) at all times.
3. Questions to the presenter can be typed in the text box.
Thank you for your support!

2. WEB CONFERENCING TOOLS:
what’s in it for me?NPO 009-577

3. Programme
• Introduction
• Context
• Web conferencing tools
• Big Blue Button
• Google Hangouts
• Skype
• Mobile technalese

4. Strategic Directions 2014 – 2018
Strategic Directions 2014 – 2018
• Theme 6: Training and development
• Branch and Interest group activities
• Collaboration
• Synergies
• Standing on the shoulders of giants

6. The SA Mobile environment
• mid-2015, SIM card penetration 150%
• Overlap of services from providers
• Mobile
• Broadband
• Fixed lines

10. Technicalese quiz
• Broadband
• high-capacity transmission enables a large
number of messages to be communicated
simultaneously
• Group of overweight musicians
• Large number of cables grouped together
that produces high speed internet services

11. Technicalese quiz
• ADSL
• data communications technology that results in faster
data transmission over copper telephone lines
• data communications technology that results in faster
data transmission via the cloud
• data communications technology that results in faster
data transmission wirelessly

12. Webinars for Librarians
LIASA Social Media Series for Librarians
7 November 2015

13. Social media
“Online communication channels dedicated to
community-based input, interaction, content-sharing
and collaboration. Websites and applications
dedicated to forums, microblogging, social
networking , social bookmarking, social curation,
and wikis.”

14. Social media & LIASA
• Facebook: 7 Branches
• Twitter: 2 Branches
• Mailing List: 2 Branches
• Blogs: 0
• Webinars
• Google Forms

15. Quick online survey …
• Open a new tab in your Internet browser
• Type the following address:
http://goo.gl/forms/Qe3C86eC48
• Complete the 3 questions on the online form and
Submit
• You have 2 min.

16. “Webinar is the short for Web-based seminar, and is a
presentation, lecture, workshop or seminar that is
transmitted over the Web using video conferencing
software. A key feature of a webinar is its interactive
elements — the ability to give, receive and discuss
information. Participants from all over the world
simultaneously connect to a web address, from where
they can listen to a life presentation and actively
participate. It is in contrast with a webcast, in which the
data transmission is one way and does not allow
interaction between the presenter and the audience.”
Webinar (1)
http://www.webopedia.com/TERM/W/Webinar.html

17. Webinar (2)
• Online (over the Internet) seminar, conference,
meeting, presentation, workshop …
• Participants in different locations see and hear
presenter (and maybe each other), ask questions,
answer polls, engage interactively
• Software required: Skype, WebEx, Adobe Connect,
Microsoft Live Meeting, Big Blue Button

18. https://en.wikipedia.org/wiki/Comparison_of_web_conferencing_software

23. Big Blue Button
http://bigbluebutton.org
http://demo.bigbluebutton.org

24. Tools

27. http://webinarliasa.org.za/

28. Help Page
http://wiki.lib.sun.ac.za/index.php/Webinar

29. http://bigbluebutton.org/videos/

30. Software requirements
• The latest Microsoft Internet Explorer and Firefox
web browsers work if the following are installed.
• Java Plugin: http://java.com/en/download
• Adobe Flash
Plugin: http://www.adobe.com/support/flashplayer
/downloads.html
• Firewall at home institution

31. Conditions for use
• 2015 pilot year
• LIASA Member
• Do own planning, coordination, marketing,
communication, moderating
• LIASA Office supports by creating webinar meeting
room & providing password
• LIASA Office provides technical support, record
seminar, provide link to recording afterwards
• Users/participants are required to test own device
and ask home technical support for assistance

32. http://www.speedtest.net/

33. Webinar roles
• LIASA Administrator – LIASA Office
• Coordinator – Requesting, planning, marketing
event
• Session chair/Programme director etc. – take
charge, “own” presentation
• Presenter
• Moderator
• Participants

34. On day of webinar

35. Loading modules ….

36. Sound …

37. Microphone …

41. Turn Webcam on/off. Only turn on when given the
floor to speak. Turn off when done.
Mute/unmute Microphone. Only unmute
when given the floor to speak.
Mute when done.
Type questions/comments in chat
box and Send.
Put up hand to ask a question. When given the floor,
unmute microphone and turn on webcam. Mute and
turn off when done. Cancel hand when done.
Exit meeting through
this door at end of
meeting.

45. Presenter’s View

47. Recording

48. Questions?

49. Email 1: Initial invitation

50. Email 2: Reminder

51. Email 3: Confirmation & registrations

52. • Identify topic/speaker
• Confirm speaker
• Request Meeting Room (LIASA Webinar) & Web Profile
(LIASA Events)
• Compile & send invitation
• Reminder
• Confirmation email with guidelines to participants
• Test technology – also with speaker
• Day of webinar
• Follow-up email to participants with link to
presentation/recording
Typical webinar planning

53. Typical webinar
• Before officially starting: welcome all & test sound
(Moderator)
• Start promptly
• Welcome & introduction, bio of speaker (Programme
director)
• Presenter presents for 30 min.
• Break for Q&A – 5 min.
• Continue presentation
• End with Q&A
• Programme director thank all & goodbye

54. Tips to present a webinar (1)
• Visualise webinar, do a rehearsal, test technology
• Plan in detail in background
• Visuals, interactivity
• Not too long – present 30 min., break for questions,
continue
• Keep to the time – people can join without
interruption
• Opening slide to welcome early arrivals

55. Welcome to this Webinar
Webinar on Webinars
7 November 2015
Nikki Crowster & Ina Smith
1. Webinar will start at 09:00 promptly.
2. Please keep your microphone and webcam turned off (muted) at all times.
3. Questions to the presenter can be typed in the text box.
Thank you for your support!

56. • Presentation in pdf – also Word docs etc.
• Avoid detailed content – too small to see
• Duration: not longer than an hour – leave time for
questions
• Encourage participants to post questions in chat
box, communicate technical problems etc.
• Ask consent from speaker/presenter to record, to
make presentation online available afterwards (CC)
Tips to present a webinar (2)

57. • Quiet room
• Presenter – glass of water
• Difficult to sense and read audience – encourage
interactivity & feedback
• Practice technology
• Use tools on BBB (only presenter can see)
• Tell audience what you will be doing
• Typed questions: repeat and read out loud
• Turn off all phones and dogs (and cats  )
Tips to present a webinar (3)

58. • Graphics better than text
• Slide movement every 20-40 seconds to keep
audience interested
• Use keywords only
• Same rules apply as in presentation in person
• Turn webcam off to save on bandwidth
• Monitor that microphones of participants turned
off while presenter presents
• Be very, very clear
Tips to present a webinar (4)

59. Questions?

60. More tips …
• http://l1.osdimg.com/online/dam/pdf/en/resources/w
p/Gihan-Perera-GoToWebinar-The-Secret-Formula-for-
Webinar-Presentations-that-Work-Every-Time-
eBook.pdf
• http://www.speakingaboutpresenting.com/presentatio
n-skills/how-to-conduct-engaging-webinar/
• http://blogs.adobe.com/adobeconnect/2013/12/six-
tips-for-new-webinar-presenters.html
• http://elearningindustry.com/14-tips-to-create-and-
present-a-highly-effective-webinar
• http://elearningindustry.com/14-tips-to-create-and-
present-a-highly-effective-webinar