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Report Writing
The document defines a report as a factual account of a business or professional activity used to analyze conditions and find solutions. Reports present data, describe problems and solutions, analyze situations, and record events. The main types of reports are informational, analytical, routine, special, formal, and informal. Reports can be formatted as printed forms, letters, memos, or manuscripts. Key parts include a title page, preface, letter of transmittal, acknowledgements, table of contents, introduction, methodology, discussion/findings, conclusion, recommendations, and appendices. Effective report writing determines the problem and purpose, scope, audience needs, gathers information, analyzes and organizes it, and revises drafts.
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Report Writing
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- 2. Definition • A reportis a factual and systematic account of a specific business or professional activity. • Reports help in the analysis of conditions, situations, or problems to find an effective solution. boko0891@ggmail.com
- 3. Purpose of Reports •Presenting data • Describing problems and suggesting solution • Discussing and analyzing data • Recording events and happenings • Analyzing a situation or condition • Giving feedback, suggestions or recommendations. boko0891@ggmail.com
- 4. Types of Reports •Informational • Analytical • Routine • Special • Formal • Non-formal boko0891@ggmail.com
- 5. Formats of Reports •Printed forms • Letter format • Memo format • Manuscript format boko0891@ggmail.com
- 6. Parts of aReport • Title page • Preface • Letter of transmittal • Acknowledgements • Table of contents • List of illustrations • Abstract boko0891@ggmail.com
- 7. Contd. • Introduction • Methodology •Discussion/findings/analys is • Conclusion • Recommendation • Appendices • References and bibliography boko0891@ggmail.com
- 8. Title Page • Thetitle of the report. • The name of the person or organization to whom the report is being submitted. • The name of the report writer/s • The date boko0891@ggmail.com
- 9. Preface • Optional elementin a formal report • Salient features and scope boko0891@ggmail.com
- 10. Letter of Transmittal •Brief covering letter • Objectives • Scope • Other highlights boko0891@ggmail.com
- 11. Acknowledgements • Thank younote Table of content Over all view of report List of illustrations Provides information about tables, graphs, figures and charts boko0891@ggmail.com
- 12. Abstract • A summary •Essential information • Key facts • Findings • Observations • Results • Conclusions • Recommendations boko0891@ggmail.com
- 13. Introduction • Introductory/background information • Definingaims and objectives • Discussing scope and limitations boko0891@ggmail.com
- 14. Methodology • The methodof data collection • The procedure for investigation of the situation/problem • The criteria of survey boko0891@ggmail.com
- 15. Discussion/Description/Analysis • Organized formof data • Divided into sections and sub-sections CONCLUSION A summary of discussion and findings boko0891@ggmail.com
- 16. Recommendations • Based onresults and concluding • Purpose a course of action • Present several ways to solve a problem boko0891@ggmail.com
- 17. Appendices • Kept separatefrom the main body of the report • Supporting material or data REFERENCES AND BIBILOGRAPHY The sources used in the report boko0891@ggmail.com
- 18. Writing strategies • Analyzethe problem and purpose • Determine the scope of the report • Determine the needs of the audience • Gather all the information • Analyze and organize the information • Write the first draft • Revise, review and edit • Write the final draftboko0891@ggmail.com
- 19. Do’s and Don’ts •Third person expression is best • Simple language needs to be used • Do not express either in first or second person • Floral language is avoided • Furnish complete details of references or bibliography • Impersonal expression is appreciable boko0891@ggmail.com
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