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ReportWriting
Definition
• A report is a factual and
systematic account of a specific
business or professional activity.
• Reports help in the analysis of
conditions, situations, or
problems to find an effective
solution.
boko0891@ggmail.com
Purpose of Reports
• Presenting data
• Describing problems and suggesting solution
• Discussing and analyzing data
• Recording events and happenings
• Analyzing a situation or condition
• Giving feedback, suggestions or
recommendations.
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Types of Reports
• Informational
• Analytical
• Routine
• Special
• Formal
• Non-formal
boko0891@ggmail.com
Formats of Reports
• Printed forms
• Letter format
• Memo format
• Manuscript format
boko0891@ggmail.com
Parts of a Report
• Title page
• Preface
• Letter of transmittal
• Acknowledgements
• Table of contents
• List of illustrations
• Abstract
boko0891@ggmail.com
Contd.
• Introduction
• Methodology
• Discussion/findings/analys
is
• Conclusion
• Recommendation
• Appendices
• References and bibliography
boko0891@ggmail.com
Title Page
• The title of the report.
• The name of the person or
organization to whom the
report is being submitted.
• The name of the report
writer/s
• The date
boko0891@ggmail.com
Preface
• Optional element in a
formal report
• Salient features and scope
boko0891@ggmail.com
Letter of Transmittal
• Brief covering letter
• Objectives
• Scope
• Other highlights
boko0891@ggmail.com
Acknowledgements
• Thank you note
Table of content
Over all view of report
List of illustrations
Provides information about tables,
graphs, figures and charts
boko0891@ggmail.com
Abstract
• A summary
• Essential information
• Key facts
• Findings
• Observations
• Results
• Conclusions
• Recommendations
boko0891@ggmail.com
Introduction
• Introductory/background
information
• Defining aims and
objectives
• Discussing scope and
limitations
boko0891@ggmail.com
Methodology
• The method of data
collection
• The procedure for
investigation of the
situation/problem
• The criteria of survey
boko0891@ggmail.com
Discussion/Description/Analysis
• Organized form of data
• Divided into sections and
sub-sections
CONCLUSION
A summary of discussion and
findings
boko0891@ggmail.com
Recommendations
• Based on results and
concluding
• Purpose a course of action
• Present several ways to
solve a problem
boko0891@ggmail.com
Appendices
• Kept separate from the main
body of the report
• Supporting material or data
REFERENCES AND BIBILOGRAPHY
The sources used in the report
boko0891@ggmail.com
Writing strategies
• Analyze the problem and
purpose
• Determine the scope of the
report
• Determine the needs of the
audience
• Gather all the information
• Analyze and organize the
information
• Write the first draft
• Revise, review and edit
• Write the final draftboko0891@ggmail.com
Do’s and Don’ts
• Third person expression is best
• Simple language needs to be
used
• Do not express either in first or
second person
• Floral language is avoided
• Furnish complete details of
references or bibliography
• Impersonal expression is
appreciable
boko0891@ggmail.com
Thank you
boko0891@ggmail.com

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Report Writing

  • 2. Definition • A report is a factual and systematic account of a specific business or professional activity. • Reports help in the analysis of conditions, situations, or problems to find an effective solution. boko0891@ggmail.com
  • 3. Purpose of Reports • Presenting data • Describing problems and suggesting solution • Discussing and analyzing data • Recording events and happenings • Analyzing a situation or condition • Giving feedback, suggestions or recommendations. boko0891@ggmail.com
  • 4. Types of Reports • Informational • Analytical • Routine • Special • Formal • Non-formal boko0891@ggmail.com
  • 5. Formats of Reports • Printed forms • Letter format • Memo format • Manuscript format boko0891@ggmail.com
  • 6. Parts of a Report • Title page • Preface • Letter of transmittal • Acknowledgements • Table of contents • List of illustrations • Abstract boko0891@ggmail.com
  • 7. Contd. • Introduction • Methodology • Discussion/findings/analys is • Conclusion • Recommendation • Appendices • References and bibliography boko0891@ggmail.com
  • 8. Title Page • The title of the report. • The name of the person or organization to whom the report is being submitted. • The name of the report writer/s • The date boko0891@ggmail.com
  • 9. Preface • Optional element in a formal report • Salient features and scope boko0891@ggmail.com
  • 10. Letter of Transmittal • Brief covering letter • Objectives • Scope • Other highlights boko0891@ggmail.com
  • 11. Acknowledgements • Thank you note Table of content Over all view of report List of illustrations Provides information about tables, graphs, figures and charts boko0891@ggmail.com
  • 12. Abstract • A summary • Essential information • Key facts • Findings • Observations • Results • Conclusions • Recommendations boko0891@ggmail.com
  • 13. Introduction • Introductory/background information • Defining aims and objectives • Discussing scope and limitations boko0891@ggmail.com
  • 14. Methodology • The method of data collection • The procedure for investigation of the situation/problem • The criteria of survey boko0891@ggmail.com
  • 15. Discussion/Description/Analysis • Organized form of data • Divided into sections and sub-sections CONCLUSION A summary of discussion and findings boko0891@ggmail.com
  • 16. Recommendations • Based on results and concluding • Purpose a course of action • Present several ways to solve a problem boko0891@ggmail.com
  • 17. Appendices • Kept separate from the main body of the report • Supporting material or data REFERENCES AND BIBILOGRAPHY The sources used in the report boko0891@ggmail.com
  • 18. Writing strategies • Analyze the problem and purpose • Determine the scope of the report • Determine the needs of the audience • Gather all the information • Analyze and organize the information • Write the first draft • Revise, review and edit • Write the final draftboko0891@ggmail.com
  • 19. Do’s and Don’ts • Third person expression is best • Simple language needs to be used • Do not express either in first or second person • Floral language is avoided • Furnish complete details of references or bibliography • Impersonal expression is appreciable boko0891@ggmail.com